Pavin Francis Vaidyakkaran

• Responsible in reviewing Material Requests, Internal Material Requests for packages handling.
• Preparation of the Recommended Bidder Lists and get approval for the floating of RFQ’s.
• RFQ floatation for each package assigned, as per Company requirements.
• Conducting BID Opening at the presence of Tendering Committee.
• Prepare Bid opening Registers, Tendering Committee reports and request Management approval.
• Prepare Commercial Bid Evaluation Sheet.
• Transmit Technical offers selected, to Engineering team for review and evaluations.
• Arrange Technical query meetings with Vendor & concerned Engineers.
• Assist Engineering team to submit TBE to COMPANY.
• Preparation of Material Approval Requests (MAR) for materials / instruments and submit to End User for approval.
• Request supplier for revised Commercial offers once Technical evaluations are completed.
• Prepare Approval sheet for LOA/PO in ‘DING TALK’ software and get approval from management.
• After approval sent LOA/PO for Vendor Signatures and return.
• Conduct Kick-Off Meeting, VDRL confirmation and Coordinate with all Post Order Documentations.
• Conduct / attended Pre-Inspection Meetings (PIM) at Vendor facilities
• Coordinate for Stage wise RFI for Materials.
Done Regular meetings, expediting visits to fast-track project schedule.

• Responsible in reviewing Material Requests, co-ordinate with Engineering and Vendor and support in preparing PO, by using all standards as per contract agreement.
• Preparation of the Recommended Bidder Lists for the floating of RFQ’s, receive Quotations from Bidders.
• Arrange Technical query meetings with Vendor & concerned Engineers.
• Invite Commercial bids from technically accepted Bidders in Sealed Envelopes.
• Follows up with bidders to ensure timely submission of bids.
• Prepare Bid opening Registers and carries out opening of bids after bid closing dates in front of Bid Opening Committee for witnessing & immediate signing & Stamp on the prices.
• Prepare Commercial Bid Evaluation Sheet.
• Arrange Commercial negotiation meeting with Vendor & finalize the PO.
• Prepare Award Recommendation Letter and sent for Signatures.
• Prepare Approval sheet for LOI/LOA/PO and sent for Vendor Signatures and return.
• Conduct Kick-Off Meeting and Coordinate with all Post Order Documentation.
• Arrange Performance Bonds, Advance Payment bonds.
• Prepare finance documents for releasing milestone payments as agreed.
• Monitor the vendor for MRB, VDB & SPIR.
• Arrange and coordinate for Inspection & FAT.
• Arrange and coordinate for the transportation, Duty exemption letters and site delivery.
• Close coordinate with Engineering Department, Customer, Vendor and Site Engineers.
• Prepare PO Close out.
• Periodically, visit and monitor the site with Clients/Consultants, Vendors and Company’s Engineering Department for coordination with site Procurement and Material team.
• Maintain effective supplier relationship to build Project cost competence and execution capabilities.
• Utilization of Project Purchase Management Software (PPMS), Project Management Information System (PMIS) for Purchase & Invoicing of materials, WRENCH (EDMS software) to Check drawings, documents and review the workflow, Material Issue to site, Distribution to other Stations/Sites and for other accounting activities.
• Co-ordinate with Operation engineers, Design engineers and other internal staff to expedite job.

• Worked in collaboration with Technip Energies for the EPC Tendering of the Project.
• Responsible in reviewing Material Requests, co-ordinate with Engineering & Vendor.
• Preparation of the Recommended Bidder Lists for the floating of RFQ’s, receive Quotations from Bidders.
• Arrange Technical query meetings with Vendor & concerned Engineers.
• Invite Commercial bids from Technically accepted Bidders in Sealed Envelopes.
• Follows up with bidders to ensure timely submission of bids, and Technical Query responses.
• Prepare Commercial Bid Evaluation Sheet.
• Conduct High Level Meeting and Coordinate with all related Engineers.
• Utilization of Project Purchase Management Software EPC Business (SAP) software, WRENCH (EDMS software) to Check drawings

• Responsible in reviewing Material Requests, co-ordinate with Engineering and Vendor and support in preparing PO, by using all standards as per contract agreement.
• Raise the Technical Bid/Commercial Bid Evaluation to Clients/Consultants, Vendors and Company’s Engineering Department and get back their ideal proposals and ideas for further execution of works.
• Conduct meeting of Clients/Consultants, Vendors and Company’s Engineering/Finance/Control Departments to check whether the proposed item to be procured are feasible or not for the project.
• Collect the Material Requisition from Clients/Consultants and raise the Purchase Order to Vendors.
• Follow-up with Vendors for the timely delivery of materials at site.
• Periodically, visit and monitor the site with Clients/Consultants, Vendors and Company’s Engineering Department for coordination with site procurement and material team.
• Utilization of Project Purchase Management Software (PPMS) and ERP software (WRENCH) for checking drawings and design, Project Management Information System (PMIS) for Purchase and Accounting of materials, Material Issue to site, Distribution to other Stations/Sites and for other accounting activities.
• Co-ordinate with Operation engineers, Design engineers and other internal staff to expedite job.
- Prepare Recommended Bidder List strictly as per approved Vendor List.
a. Prepares enquiry packages incorporating all commercial, technical and inspection requirements, where specified, for issue to approved bidders.
b. Receives Technical Bids from Bidders and send to Engineering Dept. for Technical Bid Evaluation.
c. Arrange Technical query meetings with Vendor & concerned Engineers.
d. Invite Commercial bids from technically accepted Bidders in Sealed Waxed Envelopes.
e. Follows up with bidders to ensure timely submission of bids.
- Prepare Bid opening Registers
a. Carries out opening of bids after bid closing dates in front of Bid Opening Committee for witnessing & immediate signing & Stamping on the prices.

- Prepare Commercial Bid Evaluation Sheet
a. Arrange Commercial negotiation meeting with Vendor & finalize the PO.
- Prepare LOI/LOA/PO.
- Coordinate with all Post Order Documentation
- Arrange Performance Bonds, Advance Payment bonds
- Prepare finance documents for releasing milestone payments by T/T or L/C.
- Monitor the vendor for MRB, VDB & SPIR.
- Prepare PO Close Out
- Arrange and coordinate for Inspection & FAT.
- Arrange and coordinate for the transportation, Duty exemption letters and site delivery.
- Close coordinate with Engineering Dept, Customer, Vendor and Site Engineers.
Do proper market research and optimize the Recommended Bidder List for future projects

Projects Completed:
. Erection of BIF Project for ADNOC On shore, UAE.
. Erection of Flow Suction Tank Project, Bab Habshan, UAE.
• Erection of Unit 6 & 7 ADCO-ASAB Project, for ADCO (subsidiary of ADNOC) Abu Dhabi, UAE.
• Erection of Abu Dhabi Crude Oil Pipeline from Habshan to Fujairah, for ADCO, Abu Dhabi, UAE.

Worked as Project Engineer for Gas Authority of India Ltd., GAIL(A Govt. of India Enterprise) and done the electronic & Instrumentation works on all the sectionising and local valve stations (Oil&Gas)