HR Executive and PA to MD
Bahman Enterprises Group
مجموع سنوات الخبرة :5 years, 5 أشهر
HR Executive & PA to MD: - July 2011 to December 2014
Worked with human resource department to handle entire recruitment process and as PA to MD to manage his complete schedule in the country and overseas.
Duties:
• Creating schedule for new recruitment of all departments in the organization.
• Managing the entire recruitment schedule and data.
• Meeting and greeting candidates and taking them to HR manager
• Providing salary certificate, no objection letters and work experience letters to employees
• Providing induction and welcome kit to newly joined employees
• Maintaining staff data and implementing HR policies
• Assisting HR manager for payroll
• Making monthly staff attendance report and submitting to HR manager and CEO
• Flight and Hotel booking for staff for their annual vacations/ business trips
• Arranging Employees visa for business trips
• Key contact for employee for any medical insurance need and also dealing with medical insurance brokers for any card addition or deletion
• Issuing RTA parking cards for employees
• Dealing with EPPCO for employees fuel requirements
• Assisting PRO for all HR related needs
• Processing all Exit Interview Formalities for separated staff
• Flight, Hotel and car booking for MD and his family
• Arranging meetings for MD as per his schedule
• Filing documents of MD and keeping it confidential
• Arranging required visa as per MD request
• Arranging business trips and personal trips as per MD request
• Supervising and monitoring all maintenance jobs for MD villa
• Organizing birthday parties for MD family members
Bahman Enterprises Group, Dubai UAE
Receptionist: - July 2009 to June 2011
Working within a reception environment providing a telephone answering, admin and reception services as well as organizing the post, welcoming visitors and providing hospitality towards guests and clients.
Duties:
• Answering all incoming calls / emails / fax and re-routing them to relevant persons/departments.
• Meeting and greeting visitors ensuring they are signed in and inducted
• Distributing received couriers to concern people and departments
• Sending couriers and shipments (samples) as per the requests.
• General administration duties, photocopying, filing etc
• Dealing with any enquiries at the reception
• Data entry into internal systems
• Ensuring that the reception area is tidy and clutter free
• Monitoring stationary stock and reordering when required
• Operating a computer system and switchboard
• Opening bank accounts for newly joined staff
Key Skills and Competencies:
• Proficient knowledge in Telephone etiquette
• Trained on Effective communication skills
• Trained on Global etiquette
• Ability to handle high stress jobs
• Can offer a warm & friendly greeting to visitors
• Smart and presentable appearance
• Ensuring an efficient running and operation of the Reception Desk
• Good organization and prioritization skills
• Self-motivated, proactive & hardworking
• Ability to listen and anticipate
• Good IT skills Word, Excel, Email and Internet
• Accept and adhere to the need for strict confidentiality