Document Control Supervisor
Red Sea Gateway Terminal
Total des années d'expérience :25 years, 7 Mois
JULY 14, 2013 -25 June 2015
COMPANY : RED SEA GATEWAY TERMINAL-CONTAINER PORT
PROJECT : PHASE 1A & 1B EXPANSION PROJECT(DOLPHIN PROJECT)
PROJECT : THE SAUDI LANDBRIDGE RAILWAY PROJECT
POSITION : DOCUMENTATION CONTROL SUPERVISOR
REPORTING TO : STRATEGIC DEPARTMENT SENIOR PROJECT MANAGER
DUTIES AND RESPONSIBILITIES:
Organizing, Controlling, Monitoring and Recording all activities of the Document Control Management Systems.
Receive and send all documents between the Strategic Department, Contractors, Consultants and other departments, making appropriate database and log entries for tracking purpose.
Perform other responsibilities as required including, but not limited to special projects including internal and external audit requests.
Producing paperwork for Invoice payment by RSGT Finance Department
In-charge of all the specific studies such as Landbridge Railways Project structure interaction study continuous welded rail tract stability, check all rail location.
Management of the local team for calculation note and drawing production.
Meeting the Client for regular delivery and preparation of Technical notes.
Optimisation of the maintenance depot alignment,
Study of the marshalling area for TGV maintenance.
Preparation of the Technical specification for the track equipment.
Technical Assistance to deal with any track interface.
Preparation of the strip diagram of the required trackworks on Armantis.
Investigation into Document Management Systems as I have used previously such as ACONEX.
April 2, 2012 - May 31, 2013
COMPANY : HUTA MARINE WORKS LTD.
PROJECT : CONTAINER TERMINAL, KAP ECONOMIC CITY, RABIGH, KSA
POSITION : DOCUMENT CONTROL SUPERVISOR
REPORTING TO : CONSTRUCTION DIRECTOR
DUTIES AND RESPONSIBILITIES:
Coordinating and Managing both Contractors and associated design consultants on numerous contracts on the Container Terminal in KAEC, Rabigh, Saudi Arabia.
Implement and maintain all necessary document control functions, systems, controls and procedures.
Document Control Coordinator function within a Project shall register, update, distribute, file and retrieve all project data in a uniform manner.
Shall also ensure that the flow of data is traceable.
Add and update documents Document Management System.
Receive and send all documents between the MOP, contractors and other organizations, making appropriate database and log entries for tracking purposes.
Status tracking and expediting of all internal document reviews.
Coordinating Supplier and Contractor compliance with procedures in the management of project documents, their metadata, and transfer.
Provision of accurate and up to date document review, receipt and issue information to team members
Training as required to assure that all project staff have a clear understanding of the policies and procedures related to data management and access
Filing, scanning, photocopying as needed .
Documentum - Accurately and constantly maintain the metadata of project documents, such as number, title, revision, status, etc.
Other — Perform other responsibilities as required including, but not limited to special projects including internal and external audit requests.
April 23, 2009 - January 25, 2012
COMPANY: MOTT MACDONALD
PROJECT: JEDDAH MUNICIPALITY PROJECT $2bn INFRASTRUCTURE and PORTS DEVELOPMENT and CONSTRUCTION STAGE CONTRACT for JEDDAH MUNICIPALITY, SAUDI ARABIA
POSITION: DOCUMENT CONTROL SUPERVISOR
REPORTING TO PROJECT CONTROL MANAGER:
DUTIES AND RESPONSIBILITIES:
Performs document control tasks within Primavera(EXPEDITION) Contract Manager (PCM), including management of drawings, drawing revisions, RFI’s, correspondence, payment requisitions, change management and health and safety documents. Implements document work-flows and manage documents for multiple projects. Assists regular project and program reporting. Creates distribution lists and distributes documents as required Creates weekly, monthly and quarterly document control reports. Assists other project staff in implementation of PCM, troubleshooting issues and mentoring staff in use of PCM.
Project Controls Systems Manager (Primavera EXPEDITION) will develop and integrate the controls solution that will support the Project Controls and Project Management teams. As the PCS Manager you will use Primavera applications to provide schedule and cost alignment on major construction mixed use developments.
Training as required to assure that all project staff have a clear understanding of the policies and procedures related to data management and access
Main focus in receiving, locating and issuing project documents for construction to all contractors. Maintain log of outstanding actions from inspection and issued to all contractors. Circulate and distribute approved documents to all contractors. Develop database of all incoming and outgoing documents in Primavera Expedition. Assist in management of document records. Manage, issue and distribution of documents to project and operations teams. Develop library system to issue controlled documents to internal and external. Review and distribute to all contractors all approved documents and ensure they acknowledge and signed receipt. Check all deliverables list of all submitted documents. Ensure all requirements are met with respect to incoming and outgoing documents. Responsible for all Sub-contractor submitted documents to be log-in Primavera Expedited and distribution. Ensure that all documentation submitted and processed complied with both Company Quality Assurance and Quality Control. Documentation, maintenance of the database, technical library and archiving of historical documents. Issue all design drawings, standard and project documentation, organization charts and project schedules. Develop electronic filing and archive system which allows the project team to operate from any base.
Performs document control tasks within Primavera(EXPEDITION) Contract Manager (PCM), including management of drawings, drawing revisions, RFI’s, correspondence, payment requisitions, change management and health and safety documents. Implements document work-flows and manage documents for multiple projects. Assists regular project and program reporting. Creates distribution lists and distributes documents as required Creates weekly, monthly and quarterly document control reports. Assists other project staff in implementation of PCM, troubleshooting issues and mentoring staff in use of PCM.
Project Controls Systems Manager(Primavera EXPEDITION) will develop and integrate the controls solution that will support the Project Controls and Project Management teams. As the PCS Manager you will use Primavera applications to provide schedule and cost alignment on major construction mixed use developments.
Training as required to assure that all project staff have a clear understanding of the policies and procedures related to data management and access .
Main focus in receiving, locating and issuing project documents for construction to all contractors. Maintain log of outstanding actions from inspection and issued to all contractors. Circulate and distribute approved documents to all contractors. Develop database of all incoming and outgoing documents in Primavera Expedition. Assist in management of document records. Manage, issue and distribution of documents to project and operations teams. Develop library system to issue controlled documents to internal and external. Review and distribute to all contractors all approved documents and ensure they acknowledge and signed receipt. Check all deliverables list of all submitted documents. Ensure all requirements are met with respect to incoming and outgoing documents. Responsible for all Sub-contractor submitted documents to be log-in Primavera Expedition and distribution. Ensure that all documentation submitted and processed complied with both Company Quality Assurance. Documentation, maintenance of the database, technical library and archiving of historical documents. Issue of all design drawings, standard and project documentation, organization charts and project schedules. Develop electronic filing and archive system which allows the project team to operate from any base.
AUGUST 6, 2005 - DECEMBER 16, 2006
COMPANY: BUREAU VERITAS, ANGOLA, SOUTH AFRICA
PORTS DEVELOPMENT, ANGOLA, SOUTH AFRICA PROJECTS:
1. TOTAL OIL REFINERY ENERGY & POWER - FABRICATION OF OFFSHORE PIPELINE
BLOCK 17 OFFSHORE, DANDE SPOOLBASE, LUANDA, ANGOLA SOUTH AFRICA
2. BP-BRITISH PETROLEUM - PROJECT FABRICATION OF OFFSHORE PIPELINE BLOCK
BLOCK 17 OFFSHORE, DANDE SPOOLBASE, LUANDA, ANGOLA SOUTH AFRICA
POSITION: DOCUMENT CONTROLLER & STANDARDS CONTROLLER
Responsible for all and full and efficient control of all Project related correspondence, reports, operation, update and maintenance of all traceability software and “as built” documentation. Reports directly to the QA / QC Manager. Familiarizing with all the requirements of Project specifications, procedures and / or Inspection and Test Plan in relation to data and Inspection Control Activities. Set up and maintain Fabrication and Materials Control Computer Database. Ensure the input into the database of all information (e.g. data files, QC Reports, Technician Information, etc.) in a timely and efficient manner. Assisting the QA/QC/ Manager in the production of the Final Data Dossier including electronic formatting and archival. Management and updating of the Project Document Control Database and ensuring control and distribution of hard copies of any procedures, specifications, drawings and/ or sketches within the Spool base. Set-up and overseeing maintenance of the project correspondence filing system including the electronic filing register. Generate and overseeing maintenance of the corresponding electronic files. Identification and segregation of obsolete documents, if they are to be retained. Liaising with other Inspectors and Supervisors as relevant. Attend and participate in any HSE and/or HAZID meetings, as requested.
Assists the Commercial Manager for implementing properly the procurement activities required for the project. Purchase the materials, spare parts needed for the site, in accordance with the requirements and instruction given by the orders and approvals granted by the site management. Before purchasing I have to obtain quotations from various available suppliers in order to have the best price as well as quality required. Prepare comparison statements for all purchases amounting to US $ 10, 000.00 or more, to be forwarded to Head Office for approval before placing the Purchase Order. Keep records of prices of all items related to the project. Prepare all documents required to open Letter of Credits in coordination with Head Office and inform Head Office for insurance of the items where transportation is involved. Ensure that before any Purchase Order is placed, negotiation for final discount is done. Coordinate and control the Purchasers.
AUGUST 11, 2001 - APRIL 1, 2003
COMPANY: AMEC BKW SAUDI ARABIA LTD.
PETROLEUM CENTRE BUILDING, P.O. BOX 1110, ALKHOBAR, KSA
PROJECT: LNG EXPANSION -ETHANE RECOVERY AT BERRI GAS PLANT
SAUDI ARAMCO PROJECT NO.31502, JUBAIL 31951, KSA
POSITION: DOCUMENT CONTROLLER
DUTIES: Assigned in Saudi Aramco Berri Ethane Recovery Plant, Jubail Saudi Arabia for purpose of certain responsibilities describe and form alise the activities and methodology for the Berri Ethane Recovery Plant Site Document Centre and to ensure the identification, distribution, control and security of engineering and design documents in accordance with ISO 9001 policies and procedures. The Site Document Control Centre will establish and operate an integrated centralised Document Service. The Service shall encapsulate all document control related function from start of construction to operation handover of the Ethane Recovery. Develop and maintain an efficient (SDCC)Site Document Control Centre to include establishment and implementation of procedures to govern all Document Control activities. Provide and maintain a single integrated computerised system for the control and reporting of project deliverables. Ensure all documentation, whether hard copy or in electronic format, is processed in a controlled and systematic manner. Provide an auditable trail on nominated documentation development. Ensure that sensitive documents transferred outside the SDCC are identified clearly as sensitive and that the information they contain is confidential. Restrict the number of copies made of sensitive documents to a ‘need to know’ basis. To perform such other duties as instructed by the Engineering Manager.
Formatting documents, drafting and monitoring correspondents, preparation of papers for Board or Executive Management. Preparation of Management Meeting Agenda and Meeting Minutes. Management and filing of correspondence, board papers, reports. Managing the safe storage of confidential material. Coordinating and prioritizing the workflow and diary management of the Operating Centre Manager as appropriate, screening and channeling telephone calls enquiries, requests and appointments. Organization of all Operating Centre Manager initiated functions. Arranging travel and accommodation for Operating Centre Manager. Assist with in house accounting functions for the Operating Centre Manager.
Monitors and distribute incoming correspondence and faxes to the intended recipient to which it is addressed. Prepares memorandums and faxes during normal office operations, strictly adhering to Company Policy concerning ISO 9001 Quality Assurance and Quality Control Procedures and Standards. Responsible for the filing, facsimile transmission and other relative functional office works.
Main responsibilities covers computer assembly, set-ups, maintenance, trouble shooting and training for the end-users of software. Prepare and design all the MIS Departments forms and technical documentation. Responsible for bringing up real-time on the IBM 4381 front end processor operating system. Discuss technical issues and problems with systems users, vendor representatives, analysts and managers. Writing up problem tickets on malfunctioning equipment. Clean, maintain and troubleshoot terminal in house. Assists the Senior Specialists in analyzing local production/problem trends on a regular basis. Assist the users in remote and local sites to troubleshoot and correct terminal problems.
Handling all procedures to prepare smooth transit for South Bound and North Bound convoy. Follw-up vessel from arriving till clearing from Hilutungan Channel. Answer all inquiries for owners and masters to make vivid picture about Hilutungan Channel by telephone conversations if needed. Making caution to Captain about what is considered port restrictions. Having a good background about Hilutungan rules and its arts. Working as Boarding Officer on board direct transit, mooring vessels and tasked as Crew Changes, Parcels delivery. Having experience in handling and dealing with various types of Vessels such as Grains Bulk Carrier, LPG Tanker, LNG Tanker, Car Carrier and Container Reefer etc. Responsible to the Management in dealing with ISO Certifications.
Truly Yours,
PEPITO SIATON
STRATEGIC DEPARTMENT SENIOR PROJECT MANAGER
CONTROL MANAGER