Admin Assistant/ Hr Assistant / Receptionist
Howco oilfield services
مجموع سنوات الخبرة :14 years, 9 أشهر
• Attending telephone calls and inquiries.
• Provide general administrative and clerical support including mailing, scanning, faxing, and copying
to management.
• Sort incoming mails and respond immediately.
• Maintain and keep confidential files.
• Maintain electronic (OSIRIS PROGRAM) and hard copy filling system
• Perform data entry and scan documents
• Schedule and coordinate meetings, appointments and travel arrangements for my Manager.
• Prompt raise Purchase Order when required
• Update Time and Attendance in timely manner
• Responsible for replenishing stationery and office supplies items.
• Arrange flight bookings for all the staff
• Sending invoices to customers, arranging couriers, sorting and distribution of post.
• Monitor and encoding daily employee production report
• Handle petty cash
• Perform other tasks related to the job that may assigned by superior
Ashwa Technologies Limited, Sharjah U, A, E (June 15, 2011 to June 28, 2013)
Receptionist / Admin Assistant
• Greet visitors in friendly manner
• Maintain good relations with our customers
• Attend Walk in Customers
• Greeting visitors, handling inquiries from the public, providing information related to the company.
• Handle all inquiries with in my capacity
• Record and relay messages
• Attending to all telephone calls and inquiries.
• Maintain confidential records and files
• Maintain office files
• Take minutes at meetings
• Open and distribute the mail
• Responsible for flight bookings and hotel bookings.
• To process inquires by phone, fax, email and personal visits in relation to company business
• Do general filing incoming correspondence, outgoing correspondence, quotations, and payments
• Evaluate CV's or employment applications prior to appointment for interview by Manager.
• Arranging and dispatch courier / Parcel
• Responsible for office stationary
• Perform other related duties as required
➢ Egyco Contracting LLC, Dubai U, A, E (October 23 2008 up to June 15, 2011)
Receptionist /Admin Assistant
• Reporting directly to the General Manager
• Responsible for handling the reception independently.
• Maintaining all day Administrative activities of the company.
• Attending to all telephone calls and inquiries.
• Communication client's feedback to various departments
• Handling inquiries, quotations, pricing, coordinating with all Departmental heads and performing
all types of clerical works to the top level of authorities.
• Receives & record all incoming communication & documents. Segregates those for signature and for the attention of the General Manager, and routes other documents to parties
concerned who can handle them for the company.
• In charge in filing, sending faxes, and sort and distribute letters, mails and documents
• Maintains confidential, personal and company files of the General Manager
➢ Leader Marine LLC, King Faisal Road, Sharjah (April 04, 2008 - June 04, 2008)
Receptionist / Document Controller / Secretary
• Answer all incoming calls, and handles client inquiries whenever possible
• Compose correspondence/reports for own or manager's signature
• Maintain calendar; ascertain which events require boss's presence
• Arrange travel through internal or outside agents
• Arrange essential mail in priority action order for boss
• Received inquiries through telephone, fax and email.
• Email or call the clients for delivery details.
• Prepare for shipping documents (Invoice, Packing List and Delivery Note)
• Make a Certificate of Origin if necessary.
• Make a booking with different courier company for the delivery of outside UAE.
• Responsible for maintaining the office environment in a good working atmosphere.
• Keep organize the files properly and maintain filing in order.
• Responsible in keeping confidential files, making business letters, sending and receiving fax and emails.
• Perform other tasks related to the job that may assigned by superior.