Senior Administration Officer
Ali Abdulwahab Al Mutawa Commercial Co.
Total years of experience :28 years, 11 Months
- Creating & monitoring communication system between HR & Administration
- Creating Leavers control system- ex-employees legal formalities
- HR & Administration Department Reporting System Development
- Administration Department filing System control
- New Joiners attendance system registration
- Candidates Residence Transfer Control
- Residence Monthly Renewal & exceptions control
- Legal NOC formalities - “overseas hiring”
- RTD Formalities & records (Resignation - Termination & Dismissal)
- Commercial Visas Formalities & records control
- Cleaning & Security Services control- head offices, showrooms & stores
- International calls expenses details monthly report justification
- Branches closure - employees legal mobilization formalities
- Vehicles leasing control
- Passport custody control
- Company licenses monitor & upgrade - General Authority of Manpower
- Residencies cancellation formalities
- Absconding cases formalities and records updating
- Policy and Procedure Implementation
- Projects Fascia (Salary Rates - Allowances and Benefits Scheme)
(Checking and System update)
- Recruitment of Manpower (Local - Overseas )
- Interviewing Candidates from different sources
(Data Base-Recruitment Agency-Project Referral & Client Referral)
- Correspondences and Coordination with Recruitment Agencies
(India - Thailand - Egypt & Romania)
- Interview Formalities (Personal - Business Trip & Webcam)
- RTD Formalities (Resignation - Termination & Dismissal)
- Internal Transfer (Within Projects) Demobilization of Manpower (Relocating Manpower within projects due to Redundancy)
- Promotion Formalities
- Correspondences and Coordination with Projects
- Oracle ERP Applications (Full Recruitment Formalities)
- ُExcellent Knowledge of Kuwaiti labor Law (Investigation formalities for laborers Disputes)
- Warning and Penalty Formalities.
- Prepare, manage and track information relating to any formal legal issues for Company and employees.
- Maintain currency with Company policies and procedures and Local labour laws and ministry rules and regulations.
- Coordinate the management of all Company employee travel, visas and residencies.
- Prepare, manage and track information relating to all Company licenses, registrations and visa quotas for local operations, commercial activities and new projects.
- Set up and maintain administration systems and processes for Company operations in outside countries.
- Develop and maintain effective ongoing relationships both internally and externally, including Government departments and ministries.
- Maintain confidentiality regarding employee personal information & Company sensitive issues.
- Manage employee development and performance and appraisal activities.
- Provide employee services and advice on labour disputes.
Deal with relations between the company’s employees & legal representatives with all matters pertaining to their legal situation and HR issues.
Develop plans for finding new applicants to fill job openings.
Interview new applicants & where necessary test these applicants.
Use knowledge of salary compensation to calculate the salaries of the employees who are leaving or have been dismissed.
Work closely with operational departments, in a consultancy role, assisting line managers to understand & implement Legal policies & procedures pertaining to HR and Foreigners.
Recruit all foreign staff (cleaners, waiters, porters, valet parking, security agents, cooks, drivers etc.) from abroad, this includes developing job offers, preparing, interviewing, selecting and checking application forms, interviewing candidates then selecting in coordination with the related Operation Managers as well as selecting, short listing and working closely with the right recruiting agencies to secure the best deals for the company.
Managing all relations with the different recruiting agencies.
Develop policies on issues such as working conditions and disciplinary procedures (Termination letters, Warnings, Suspension from work, Deductions, Penalties etc.) in coordination with the Top Management and the related Operations Managers.
Advise on payroll & other remuneration issues, including promotions & benefits.
In charge of keeping, updating and safeguarding all Personnel Files: Passports, Documents, Contracts etc.
Follow-up of all employees’ Annual leave days, Sick leaves, Unpaid leaves, Maternity leaves etc. and maintain all related documentation in this regard, in coordination with the Top Management.
In charge of the Travelling ticket’s issuance of the whole company as well as all visas whether for tourism or business purpose with the coordination of the Accounting Department and Top Management.
Creating warehouse employment Structure
Control warehouse items
Managing warehouse employees
Safety
Training
Coordinating
Projects
Space Management
Communication with other departments
Warehouse System Development
Transactions
Brand Monthly inventory
Annual Inventory
Delivery
(The factory is re-activated with new Management in 2005)
(Main Objective)
1 - Establishing a full division from the scratch.
2 - Handling and controlling all the below:
Division Employees Structure
Recruitment
Attendance and related details
Employees files and history
Annual leave and indemnity balance
Creating full internal documentation procedure
Monthly Salaries sheets
Creating all reports required by Management
Labor law Update information & implementation
Division Staff control
Creating achievement reports for the division staff
Implementing annual leave plan structure
Creating and implementing all kinds of settlements
Checking & modifying all divisions employees annual appraisals
( depending on their history)
Active participation in the normal daily division duties (certificates - warnings - sick leaves - out pass - leave request - official documents preparation ….. ext. )
Planning all division duties and responsibilities
Renewing & transferring residences
( Division Administration Coordinator )
Secretary - Public Relation)
In house Training Communications Problem Solving & Decision Making Setting Goals Presentation Skills Time Management Effective Workplace Relationships Teamwork & Managing Teams Recruitment Introduction to Leadership Kuwait labor law