Paralegal and Legal PA to a Managing Partner; Legal Assistant to Legal Counsel & Two Attorneys; and
Taylor Wessing Middle East LLP
مجموع سنوات الخبرة :20 years, 8 أشهر
Involved in cases of litigation, arbitration and regulatory investigations.
Providing legal and administrative support to a Legal counsel and two attorneys.
Audio typing legal documents for private clients. Drafting and amending contracts, letters and other legal documents.
Managing and forwarding on requests from Clients for legal assistance.
Conducting legal research and review of case laws using Westlaw.
Preparing Powers of Attorney and assisting with notarization and legalization both local and worldwide.
Proofread and edit legal documents.
Assisting and preparing case-dockets for submission to courts.
Recording and submitting expense forms, in charge of Co-ordinating access to meeting & conference rooms. Managing the flow of paperwork & communication with partners.
Filing and administrative responsibilities.
Assisting with the completion of Confidentiality Agreements.
Coordinating and arranging meetings and diary schedules.
Preparing invoices and keeping a track of payments.
Constructing document charts.
Preparing letter of engagements and acquire anti-money laundering documents.
Arranging for travel including scheduling transportation and making hotel reservations.
Assisting in preparation of financial reports, travel vouchers and other personal records.
Creating and opening new files for proposed matters.
Assisting in the preparation of slides and presentations for legal meetings and conferences, etc.
Support Business Development Team in general business development activity where necessary, for example preparing for and supporting events, potential client visits and meetings etc.
Support Business Development Team in account management activity, wherever necessary, for example attending meetings with the relevant team member, recording minutes etc. Develop a network of operational contacts that will support the work of the Business Development Team.
Assisting Attorneys to prepare the presentations.
Maintaining client database as per the departments
Coordinating with clients for events and getting feedback post Seminars.
Assist in ordering marketing materials.
Updating CV’s, flyers and departmental charts for BD purpose.
Provided legal and administrative support to four attorneys
Check and edit legal forms and documents for accuracy
Handling billing of the senior lawyer and associates.
Arranging relevant materials for meeting with clients including schedules.
Processing incoming and outgoing mails as well as telephone calls.
Liaising and briefing the clients, providing them weekly update with respect to their cases.
Diary management, including co-ordination of travel arrangements, meetings.
Monitoring of important deadlines (renewals, etc.) Keeping a track of client’s license renewal and expiry dates.
Typing of commercial agreements and fee proposals.
Working on legal software packages including PC Law.
Perform computerized and law library research to gather case relevant details and materials.
Prepare content -specific case files for attorneys reflecting supporting forms, documentation and reviewing case related documents and preparing legal notices based on review for the matters.
Opening maintaining case files.
Updating and maintaining of Enforcement records on the client’s IP Database, PC Law.
Monitoring, reporting on client budgets and following up with outstanding payments.
Preparation of documents in order to register new companies in DIFC.
Looking after lawyer’s expenses and reconciling with the Accounts Department.
Prior arrangements for registering a new company in DIFC or JAFZA.
Composing routine letters and memoranda.
Assisting in preparation of financial reports, travel vouchers and other personal records.
Maintaining Monthly Reports.
Maintaining Confidential Files related to Managers.
Assisting office in daily administrative duties.
Client welcoming and hosting.
Weekly reports on Payment & Expense vouchers to clients/customers.
Coordinating with Head office for paperwork and courier of documentation.
Responsible to maintain Tax Deduction Certificate & preparing Summary
Sheets.
Maintaining Contract Files for Staff Villa with regards to their renewals.
Timely arrangements for office staff for villa requirements.
In-charge for Telephone bills, Internet bills to Etisalat.
Travel Reservations through Thomas Cook Al Rostamani & SNTTA for office
staff.
Assisting office in daily administrative duties.
Maintaining filing system for administration & accounts department.
Assisting Finance Controller in maintaining flow charts.
Maintaining Petty Cash vouchers (expenses inflow & outflow).
Preparing Invoices for accounts department.
Bank Reconciliation.
Preparing Salary Sheets.
Self-Correspondence.
Update and distributing various reports.
Records of incoming & outgoing payments
Scheduling and arranging meetings.
Maintaining Minutes of the meeting.
Prompt in communication through telex, e-mail, and fax.
Arranging travel tickets for administration and regional department.
Responsible for Hotel Reservations for incoming guests.
