Human Resources Officer
Hamad Medical Corporation
Total years of experience :7 years, 5 Months
(Joined as a Recruitment Support Officer and promoted as Human Resource Officer as on 21st September 2014.)
Job Profile:
• Supports recruiting managers in: (a) identification of a required staff profile and formulation of the vacancy notice; (b) outreach to suitable candidates; (c) pre-screening of applications.
• Main positions handled: Physicians, Allied Health positions including higher grades like Research Scientists, Business Admin Positions including higher grades Asst Executive Director and Nursing positions.
• Acts as an point of contact for department managers, prospective employees, visitors and new employees on recruitment issues.
• Liaises with various department directors and hospital chiefs to facilitate communication and action on recruitment matters.
• Coordinates and follow up all recruitment and placement actions for staff.
• Supports the development and coordination of new and improved internal administrative procedures to ensure efficiency in the group’s operation.
• Assists the Recruitment Manager in ensuring all recruitment policies, procedures and techniques are adhered to and recommend improvements.
• Supports in scheduling interviews and ensure department heads give feedback on the candidates.
• Independently manages official correspondence related to prospective employees on routine queries and recruitment procedures.
• Ensures appropriate approvals are made prior to processing.
• Coordinates the recruitment formalities between the appropriate governmental authorities and other HR departments(i.e., Housing, Immigration and Travel)
• Coordinates the short listing and interviewing activities and prepares Job Offers to successful candidates.
• Manages all arrangements involves in candidates visit, business visit from visa and ticket management, accommodation arrival and exit procedures.
• Maintain Employees database and related tracking tools to ensure efficient tracking of each recruitment case.
• Generates recruitment related reports.
• Drafts Employment letters and Contracts for selected candidates.
• Generates payroll details and forwards the same to Finance Department.
• Performs other related duties as assigned.
Additional Responsibilities handled:
• Locum recruitment formalities: Locum positions are created to facilitate visiting Physicians and other priority positions to come over to Qatar for a short period and work with Hamad to formally present workshops and handle critical cases(surgeries, organ transplantation etc)
• To handle these critical arrivals the recruitment formalities are arranged with fast approvals from the management
• After arranging the visa, ticket and accommodation, the QCHP formalities are to be ensured
• Formal joining formalities and financial payments are arranged for the visitors and if the locum is extended, arrangements are made regarding the same after concerned approvals
•Source for suitable candidates for different profile by way of job portals and advertisements
•Shortlist a prospective list of candidates from the database created and screen candidates by way of telephonic discussion
•Arrange for the interview in coordination with Manager and take feedbacks after the interview
•Communicate with the candidate of the offer and arrange for discussion with the manager
•Supervise the performance of new recruits in their probationary period and advise the management on the confirmation of employment
•Preparation and updating of adequate forms for the company regarding different issues such as Vacation, Employee leaves, Performance Evaluation, Payments and Receipts etc.
•Updating the Employee information in the employee files, Payroll, Vacation updates and Time sheet Preparation
•Completing the Payroll for every month and update if any salary changes, benefits etc are done
•Complies with updating and verifying of project contracts and files
•Prepares asset, liability, and capital account entries by compiling and analyzing account information.
•Documents financial transactions by entering account information.
•Recommends financial actions by analyzing accounting options.
•Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
•Substantiates financial transactions by auditing documents.
•Maintains accounting controls by preparing and recommending policies and procedures.
•Secures financial information by completing data base backups.
•Maintains financial security by following internal controls.
•Prepares payments by verifying documentation, and requesting disbursements.
•Meeting with clients, contractors and other industry professionals when accounting and financial issues are subject of discussion.
• Screen job applicants to obtain information such as education and work experience
• Providing HR team by clerical and technical support in such areas as recruiting, hiring, compensation and benefits
• Inform job applicants of their acceptance or rejection for employment and discuss the offer of the company
• Coordination of Employee requisition requests from different departments
• Preparation of job requirements and job descriptions for various positions in the organization
• Organize and coordinate the Performance Appraisal and End of Probationary Period Evaluation throughout the organization
• Make adequate reports regarding the performance level of employees for each department
• Provide suggestions regarding the Appointments or Termination of employees in different department after the evaluation
• Update Employee files and appropriate forms when an employee receives a promotion or change of address and update the job titles, benefits and salaries accordingly
• Providing employee related information required by the managers
• Maintain and update employee vacation files and keep a record of the RP and Passport renewal
• Maintaining and updating employee attendance record and preparing monthly reports for the managers
• Processing for Employee Health Card, Health Insurance, Qatar ID and Company badges
• Organizing the stationary distribution throughout different departments
• Review and screen resumes and select suitable candidates to build a team of Financial Planning Advisers
• Train, motivate and guide them in their day-today activities and give an overall view of the product portfolio
• Explain about the branch estimated targets and help in deriving their individual monthly targets
• Helping out the team in service related issues of customers and being more customer-centric
• Organize promotional campaigns and collect database to enhance the volume of business
• Timely evaluation of the performance of the team according to the outcomes derived
• Giving regular updates to the senior managers regarding the performance evaluation and discuss the corrective measures
• Assisting Head of the branch to manage and execute the same at the local office
Completed course in October 2016
-Master of Business Administration (MBA) –HR & Finance (2004 – 06) -CGPA – 8.45 (Out of 10) -Scholarship holder or all the four semesters of MBA -College Topper in Bachelors in Commerce
College Topper with Score of 77% Percentage
