Purchasing Officer
Gulf Perochem
Total years of experience :19 years, 11 Months
• Developed strategic partner suppliers and negotiated long term contract agreements.
• Negotiated acquisitions at quality, cost standards, and payment agreements consistent with company business objectives.
• Ensured stock inventory levels were maintained to adequately meet operation needs at different warehouses.
• Supervised and appraised two subordinates in purchasing department.
• Communicated and coordinated with accounting department on suppliers' payment matters.
• Responsible for disposal of scrap by negotiating terms of removal and sale.
• Utilized programs such as Orion, ERP and internal software to complete required tasks.
• Responsible for petty cash expenses.
Assistant Manager Bitumen Export Coordination
• Handle Export Business development & Sales coordination activities in Bitumen Trading
• Tracking Customer enquiries, discussing, communicating and negotiating with customers and converting the enquiries in qualified sales.
• Communicating with the management team for the approval of the payment terms after analyzing customer credibility through various sources and confirm with the customer regarding the terms and conditions of the concerned enquiry.
• If the payment terms is Letter of credit through Bank communicating and coordinating with the finance team regarding the Draft LC and confirm with them whether the LC has received through Bank and is clear before confirming the order.
• Coordinating and communicating with Logistics team to ensure the vessel schedule and convey the message to Operational team and arrange the requirements based upon the schedule.
• Communicate and coordinate with Independent Inspection agency to arrange the Quality and Quantity Inspection if required.
• Coordinate with the documentation team to arrange the certificate of Origin from chamber of commerce if required for the consignment.
• Follow-up with the logistics team and confirm the vessel is sailing status and update the update to the customer regarding the ETD and ETA of the vessel at destination.
• If the Payment terms is LC then follow up with the Finance team and ensure the timely submittal of documents in the bank.
• Communicated all sales activities to senior so as to ensure maximum operational efficiency & total customer satisfaction.
• Process sales orders accurately and timely.
• Acted as primary point of contact between clients, sales team & the management.
• Professionally interact with existing and potential customers, minimize customer complaints percentage & proactively maintaining profitable long-term business.
• Apply critical thinking and problem solving skills to customer problems, coordinate the activities of the staff.
• Preparation of Quotations & Contract agreement and documents relating to the delivery of the materials including Invoices (Performa &commercial Invoices) as per the agreement.
• Preparing, Maintaining and Reporting Export sales to the Management.
• Ensuring all payments are made and to follow up all the outstanding and are collected promptly and proactively.
• Prepare and Track all customer related matters.
• Provide technical support to the customers as and when it required by them by coordinating with the Technical team.
• Negotiate favorable terms, volume discounts and long-term contracts with suppliers for the Procurement of Material, services and supplies.
• Drive cost reduction initiatives in a specific Category group.
• Responsible for Understand, track, and forecast the key cost drivers and market factors for assigned Category group.
• Assist in developing a Category specific sourcing strategies to support corporate and divisional objectives, providing the company competitive advantage in the areas of materials, supplies, and services and ensure the alignment with requirements .
• Identify corrective actions and measures in case of quality or schedule issues with suppliers.
• Responsible for Conducting the orderly closeout of Procurement operations, including settlement of claims and back-charges, and resolving punch list items assigned to Procurement
• Support Tender input to ensure appropriate sustainable pricing is provided and in alignment with the Category Strategies
• Responsible to run open PO reports once a week to recall vendor promise dates and executes follow-ups on deliveries accordingly.
• Resolves discrepancies between purchase orders and invoices, delivery dates, delays, damages, and rejections.
• Analyze & identify area of concern & take necessary precaution measure to avoid delay in delivery of material.
• Utilized programs such as Orion, ERP and internal software to complete required tasks.
• Handle Business development & Marketing coordination activities in constructional related Business.
• Cash, Credit and cheque handling using verification systems and point of sale equipment, ensuring all payments are made and to follow up all the outstanding and are collected promptly and proactively.
• Convert customer enquiries into qualified sales.
• Coordinated with clients & the organization and acted as goodwill ambassador.
• Process sales orders accurately and timely.
• Communicated all sales activities to senior so as to ensure maximum operational efficiency & total customer satisfaction.
• Coordinated with stores regularly to achieve both production and dispatch schedule.
• Acted as primary point of contact between clients, sales team & the top management.
• Professionally interact with existing and potential customers, minimize customer complaints percentage & proactively maintaining profitable long-term business.
• Manage administration & communicate and coordinate with all concerned departments.
• Apply critical thinking and problem solving skills to customer problems, coordinate the activities of the staff.
• Keep staff up to date on new program process, rules and requirements.
• Assist sales team in meeting overall objectives, and contribute to a productive harmonious team spirit.
• Proactively promote, coordinate and deliver a full range of business products and service and screen for appropriate referral or relationship management opportunities.
• Monitor and evaluate the activities and products of the competition, and study our strengths & competitor’s weakness accordingly.
• Proper documentation of customer related and other administration related matters.
• Preparation of reports, letters, checking and follow up of customer enquiry through e-mail, and follow up and update the various sales related matters to the management for review.
• Preparation of Quotations & Contract agreement and documents relating to the delivery of the materials including Invoices (Performa &commercial Invoices) as per the agreement.
• Negotiate with potential customers regarding properties and advice customers on types which is to be purchase.
Personnel Administration:-
• Maintained user parameters. Created Enterprise Structure, Personnel Structure.
• Created Number range intervals for personnel numbers.
• Configured personnel actions and the reasons for change in personnel actions.
• Defined and generated the features for default payroll area.
• Configured the Basic settings to maintain Employee master data with in the Respective info types and to maintain flow of personnel actions using the transaction code.
• Configuration of Info type Menus, Info groups, and Actions Menu for User Groups.
• Setup PINCH for default Administrator groups. Change screen header & Screen Modification.
MBA in Sales and Marketing
Graduation in Zoology
NCRT Sylabus (Kerala)