Human Resources Coordinator (HR Coordinator)
Mobile Land Systems
Total years of experience :10 years, 9 Months
Responsible for end to end recruitment process of the company.
Managing payroll administration for correct and timely process (HR Works - DLI Software).
Assists HR Manager in Performance Management process.
Handle disciplinary and grievance issues by taking necessary action in accordance with local labor law and maintain violation records.
Responsible for Group Medical Insurance & Workmen Compensation and its related activities.
Monthly compilation of HR statistical reports (headcount, absenteeism, new Hires, separations, grievances, attritions, etc.)
Conducting inductions, probation review for new employees.
Dealing with redundancies (EOSB) & exit interviews.
Responsible and accountable for accurate leave administration.
Reviewing of personnel actions, leave settlement, final settlements, staff daily attendance & late arrivals, Admin. Dept. staff monthly payroll sheets.
Coordinate HR projects (meetings, training, surveys etc.) and take minutes.
Assisting in developing & improving of existing company policy and HR procedures.
Responsible for employee records according to policy and legal requirements in electronic and paper form.
Prepares HR annual budget in consultation with HR Manager.
Act as the first point of contact in responds to any external/ internal HR queries in a timely and accurate manner.
Ensure latest updates on UAE Labor Law and HR developments.
Ensured consistency, transparency & accountability regarding HR matters.
Support the development and implementation of HR initiatives and systems.
Supervising less experienced members of the team.
Accountable for external and internal administrative request such as offer letter, termination letter, increment & promotion letters, undertaking letters, experience certificate, Salary certificates, Visa NOC Letter, Bank Letters and NOC letters, and employee verifications.
Monitor staff Air Ticket entitlement and book the tickets.
Gather required employment documents from the candidate and liaise with the PRO to ensure the smooth run of the work permit and visa process are implemented in a cost-effective and timely manner.
Generates MIS reports and its related correspondence.
Directly in charge to follow up the labor camps occupancy plan, and maintain their states in conformity with the Municipality regulations.
Overseas of catering and its related formalities like daily meal request & monthly PR against the invoice.
Accountable for employee passports management.
Responsible for facility Fleet Management.
Amana Pipeline Construction LLC was established in early 2006 in Dubai and is a member of the Amana Group which has been operating in the UAE turnkey construction market since 1993. Specializing in civil and mechanical industrial construction in Aviation, District Cooling, Oil & Gas and Energy sectors, it brings a new diversity to the existing building activities of the Amana group of companies who are predominantly industrial civil specialists.
Duties & Responsibility
Oversees employee database and ensures that system records are updated.
Ensures that personnel files and records are maintained in accordance with legal requirements and company policies and procedures.
Prepares all letters and correspondences as needed for banks.
Processing leave applications, leave settlements, final settlements, resignations and terminations.
Updates accurately and on a monthly basis the job cost allocation for all employees for payroll related issues and handle the daily reports of manpower.
Maintains violation records for manpower and takes necessary action as required by the management in accordance with local labor law.
Generates manpower payroll and coordinates with Accounts for timely releasing of the manpower salaries.
Handles manpower performance evaluation process.
Maintains a good knowledge of policies, procedures, local laws and corporate office practices.
Contributes with the Personnel & Administration Manager in implementing the Company policies and procedures.
Assists in setting the training plan for the whole organization.
Reports all IT/MIS errors related to Personnel & Administration modules.
Attends labor committee meetings.
Payroll management-UAE, KSA & Oman(Company inbuilt software)
Maintaining HR records, such as those related to compensation, health and medical insurance
Handling insurance-related issues
Preparation of salary statement
Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements
Recording, maintaining and monitoring attendance to ensure employee punctuality
Conducting employee orientation and facilitating newcomers joining formalities
Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee
Resolving grievances or queries that any of the employees have.
Preparing letters such as offer and confirmation
Implementing and administering performance management processes as per the PMS policy and timelines
Conducting exit interviews for employees and recording them accordingly.
Keeping records of staff insurance and ensuring timely renewal
Update all HR file for the employees.
Enters new hire information in the human resource system database.
Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
Processes employment visa forms.
Coordinating with PRO for ministry of labor visa procedures.
Processes employee separation and End of Service procedures.
Obtains and conveys information as needed.
Stays well informed regarding UAE Labor Law and human resource developments.
Reviewing resumes and applications
Conducting recruitment interviews and providing the necessary inputs during the hiring process
Conducting various welfare activities.
Community initiatives programs - organizing and participation
Notifying Government Relation Team for apply and renewal of visa, passport, labor card EID.
Employee layoff procedures like final work times sheets, Preparing Termination letter, Visa Cancellation Request, Preparing Service Letter and Arranging Tickets.
Maintains quality service by following organization standards
Contributes to team effort by accomplishing related results as needed.
Responsibilities:
• Sourcing the Profile from Job Portals for the Clients.
• Telephoning Screening of the Profile
• Scheduling Interview of the Candidates
• Maintaining the Candidates Database
• End to End Recruitment Process
• HR Assistant who is also handling the job of Team Leader
• Major responsibility included working on Human Resource like Joining and Separation formalities, Attendance Management, Induction Programs, Appointment Letter and Confirmation, Job Portals, Administration, Maintaining Personal files of staffs and Interview(Counseling).
• Administration duties include Tele caller, Meet and greet clients and visitors, Create and modify documents using Microsoft Office. Maintain hard copy and electronic filing system, Coordinate and maintain records for staff office space, phones, and office keys, Drafting Job Description, Resume screening, Performing Background checks, Due Diligence, Provide office orientation for new employees.
Passed out in MBA in HRM