Administrator Assistant
YONTEN innovations LLP
Total years of experience :18 years, 0 Months
Understanding of office administration processes and practices.
Support the administration, billing and operational processes.
Coordinate administrative work within department.
Prepare reports by collecting all relevant information.
Generate reports and review of exception reports.
Maintenance of data entry, inventory, invoicing and service requisitions.
Processing of receipts, payment vouchers and invoices.
Preparing official forms for filing of new applications
Support in sourcing and procurement. Review document for conformity and accuracy.
Coordinate visits and event management.
Creation of new product listings with product information into system.
Assist with internal audit checks when required.
Liaising with respective government agencies.
Maintain records of all conversation interactions for accurate case history.
Ensure all incoming and outgoing correspondences / drawings / documents / reports are
organized according to Project Filing Code.
Data entry, updating records, reporting, inventory/stock check, etc.
Data entry, updating records, reporting, inventory/stock check, etc.
Dealing with other staff or visitors, on phone or in person.
Maintain and file systematically all purchase order related document.
Maintains and update records of all approved documents and their distribution clearly.
Verify agents’ final disbursement invoice and pass it to the relevant team to process it.
Communicate updated schedule and information to operations/ project coordination.
Assist Site Manager in all procurement activities.
Distribute individual timesheet & payslip to site staffs & workers.
Assist sales team on prepare quotations, delivery orders, invoices etc.
Assist in sourcing goods and services to procure and liaising with vendors.
Process employee leave applications and maintain leave records.
Reminder call to customer for payment and follow-up on over-due accounts.
Direct queries to the relevant departments where applicable.
Able to multitask and handle ad-hoc tasks.
Office Assistant cum Driver
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