Assistant Manager
A.J.M.Kooheji Group BSC ( c )
Total years of experience :17 years, 0 Months
Performed full spectrum of back office operations in Group Marketing Department (Consumer Electronics, Marine Products, Building Materials, Tire & Service outlet, Jewelry outlet).
Marketing Activities:
• Assist Marketing Department Head in preparation of yearly /quarterly/monthly marketing planner
• Finalization of promotion / Product launch budget with Divisional Heads
• Creation of yearly activity wise vendor database based on negotiation with vendors
• Liaise manage external suppliers with a range of stakeholders (customers, colleagues and partner organization)
• Liaising with the “Principal” (LG, Bridgestone, Kumho, Yamaha, Simfer, Hisense, Nobilia, De Beers) on marketing activities
• Proof of expenditure to principal for co funded / funded marketing activity to claim refund
• Managing POP material received from “Principal”, arrange for its distribution and adoption at POS locations as per brand guidelines
• Contribute in the production of marketing materials, including leaflets, posters, flyers & AV
• Contribute to developing marketing plans and strategies
• Maintain and update customer database (data received from Marketing Survey & Customer Billing)
• Creation of KPI for junior staff and their periodical performance reviews and yearly appraisal
• Contribute to team effort by accomplishing related results as needed
Events In Charge organized many event:
• New product launch • Group annual staff party
• Participations in Exhibitions • Division wise staff team building activities
• Dealer meet • B2B meet
Finance Activities:
• Obtaining comparison quotes from vendors for every job, negotiation and finalization
• Co-ordination with Corporate Accounts for Purchase Order, Vendor Account reconciliation and payments
• Managing Division wise yearly marketing budgets and periodical spent reports to Division head
• Preparation of reports to management, making presentations, interpreting information; making recommendations
• Maintain work process flows by coordinating information and requirements with related operational departments
Administration of Marketing Department-staff attendance, asset procurement, marketing stores, stationery, maintenance, scrap
Notable Achievements:
o Awarded Best Employee of the year 2011. Nominated for Best employee for the year 2014. Excellence award received in 2015
o Designed & implemented new software called “Vendor Management System” with the support of IT department for marketing department. The software has been implemented to have better control over the jobs done by the vendors for marketing department
o Designed & implemented software “POP Tracker” for managing huge quantity of marketing materials received from “Principal” and also the marketing material produced locally. This software gives clear picture of the quantity received, distributed, location etc.
Senior Accountant
Divisional accountant & administration officer for Tire Division - Finance & Accounts, Office Administration, Division MIS, Reports to Principals, Ordering System, Inventory Control, Petty cash and Credit Control.
• Accounts Receivable -Billing, A /R reconciliation, posting credit notes, Age wise outstanding analysis. Coordination with credit department for customer credit limits, Billing approvals, Collections & Bad debt, New customer onboarding(KYC), Periodically review of existing customer credit limits.
Cash collection-Cash collection from 18 outlets, bank deposit, reconciliation with respective invoices.
• Accounts Payable-Processing of LPO received from Divisions and releasing to vendors, invoice posting, posting of debit notes, vendors account reconciliation, releasing of payment to vendors as per the credit terms
Reimbursement of petty cash for internal division and outlets. Staff incentive payments, fringe benefits.
• Inventory Management- Order Study review for replenishment of inventory facilitating order placements with various principals. Periodical stock taking at warehouse and outlets to reconcile inventory and post adjust journal entries to balance general ledger
• Import documentation- opening of Documentary Credit, processing of local documentation charges for imported goods, additional cost calculation for shipment and uploading the shipment in the accounting system, product pricing up date in the accounting system
• Reconciliation-verification and reconciliation of General Ledger, Bank Accounts, Inter Company Accounts and post necessary entries as required in the books
• Closing Cycle-involved in monthly, half yearly and yearend closing as well as maintenance of all accounting ledgers including monthly review of all account reconciliations and journal entries. Preparation of Divisional MIS Reports, and Budget variance analysis
• Communication-Maintain work process flows by coordinating information and requirements with related operational departments
• Process efficiency- Review and recommend modifications to accounting system and procedures. Work with IT Department for creation of new customized report
• Administration of division and tire outlets-staff attendance, salary, asset procurement, stationery, maintenance, scrap.
Notable achievements:
o Devised effective work processes for increased productivity.
o Trained team members, as appropriate, to develop skills and confidence in their ability to examine work processes, create solutions and measure improvements.
o Facilitated the team in-charge of inventory record to improve process accuracy and initiated staff awareness of their actions.
o Managed physical inventory process and identified warehouse layout improvements that increased efficiencies and alignment with financial ledger
Core business is vehicle dealership of several world-renowned franchises like TOYOTA, LEXUS, FORD, DAIHATSU, KIA, M.A.N., HINO, KOMATSU, KATO and many more.
Management
• Cash pooling- Daily reconciliation of cash pooling accounts and recording of bank position on daily basis for cash pooling
• Accounts Receivable-Monitoring of billing process by sales, Co-ordination with Credit departments for Credit limits
Timely up date of collections & PDC deposits in the respective customer accounts for accurate reports, Credit card payments, co-ordination with Banks for Merchant settlement advice, Monitor Age wise receivable reports, Co-ordinate with Credit Department for collections, timely negotiation of Export Documentary Credit & Bank Guarantees, providing provision for default payments as doubtful debts, Liaise with Credit Department & Legal department for dishonoured cheques.
• Accounts Payable-Receive and verification of invoices and requisitions for goods & services, ensure that transactions comply with financial policies & procedures. Prepared batches of invoices for posting in the system, take process backup reports after data entry, manage the weekly cheque run and online payments, keep record of all cheques, maintain list of Accounts Payable, reconciling of General Ledger with vendor statement of accounts, ¬maintaining of Vendor files.
• Reconciliation- Monthly reconciliation of Bank accounts, Intercompany accounts
• Export Documentation-Dealt with internal and external banks for export Letter of Credit. Ensure that documents (letter of credit, Commercial invoice, Packing list, Bill of lading, Bill of exchange, Shipment Advice, Certificate of origin, Insurance certificate) are prepared and verified for negotiation with the bank.
• Vehicle service accounting- Posting of high volume of job orders generated in the Vehicle Service Station,
Daily cash receipts reconciliation, Booking of B2B /Government Customers invoices based on the agreed Vehicle service contract rates
• Closing cycle- Involved in Monthly, Half Yearly and Annual closing of accounts, Posting and Reviewing of General Ledger, MIS reporting
• Others- Custodian for huge volume of PDC Cheques, Bank certified cheques, Letter of Guarantees. Handled huge amount of cash as part time cashier
Notable Achievements:
o Streamlined the process of bank guarantee & documentary credit negotiations with various Banks
o Negotiated with Banks for reduction in Bank Charges for all the Bank transactions
Accounts & Commerce