Technical Assistant / Administration
QATAR GAS OPERATING CO. LTD
Total years of experience :14 years, 6 Months
- Provide technical and administration assistance in the planning and scheduling of all activities within the project scope.
- Perform weekly work order updates with supervision to maintain an active back log of jobs.
- SAP Project System Module, Planned Outage backlog in SAP.
- Prepare Purchase Requisitions, Service requests, WBS Coding, estimation and Updating Contract Costs by time to time.
- Assist Project coordinators in the implementation of the project schedule.
- Collects data and updates and produces time schedules and report
- Development and maintenance of KPI, production schedules and other appropriate project controls.
- Assist with planning, preparation and coordination of Planning and Risk Reviews.
- Provide the filing and documentation support for Strategy, Planning and Risk documentation.
- Act as the Document Management System (DMS - Documentum) focal point for the team.
- Preparing Daily/weekly/monthly Reports, Attendance, Overtime, Vacation, invoices, time sheets, and safety reports.
- Perform other responsibilities assigned by Management, Confidential Records Management.
- Assist to prepare tender documents for contracts for ad-hoc, services, manpower, in coordination with legal, audit and finance.
- Material reservation through SAP SYSTEM of Saudi Aramco
- Material sourcing/availability through Saudi Aramco SAP SYSTEM.
- Preparation of Detail/Bulk material take-off.
- Procurement of Materials for Different Projects, Preparation of Procurement documentation through SAP.
- Asset Management, Budgeting and Control, Forecasting, Procurement and Vendor mgmt, Contract and AMC mgmt., Legal Compliances, P & Ps, and Safety etc.
- Arranging supplies and materials for office etc.
- Preparing and demonstrating various types of presentations etc.
- Co-ordination with Intl. Suppliers regarding Orders, Prof. Invoice, Shipping Documents etc.
Co-ordination with Local Freight Forwarders regarding Consignments.
- Performed as FREELANCE LANDSCAPE Designer - Prize winner of Landscape and Gardening design competition in 2008 organized by Aramco.
Assist in the development of personnel policies and procedures to ensure that the company follows best practice and avoid infringing employment law.
Assist in organizational change projects to improve the overall efficiency and effectiveness of the company.
Monitor, evaluate and participate in the company’s recruitment and selection process to ensure that the company recruits the best people for available jobs and complies with legislation and best practice relating to equal opportunities and discrimination.
Maintain all necessary personnel records to effectively monitor sickness levels, implementation of equal opportunities policies, staffing levels etc.
Provide advice to Supervisors on a range of employment issues to ensure that they manage their staff in accordance with best practice and legal requirements.
Prepare letters, policies and other documents in relation to terms and conditions of employment to ensure that the company complies with legal requirements.
Maintain a reference library of employment law information to ensure that the company continues to be up to date and in compliance with the most recent employment legislation.
Provide support and advice to managers on the planning of their workforce requirements.
Analyze job requirements and prepare job descriptions and person specifications for recruitment, job evaluation and other purposes.
Perform a series of secretarial functions for the organization and provide additional services depending on the individual policies of the institution.
Writing Computer programmes by the requirement from the Company time to time.
Maintain close supervision on the daily functions of the staff, ensuring productivity and checking the quality of the output.
Identifying and analysing various industrial machinery plants & equipments through out the Country for buying&selling.
Manage payroll and ensure accurate, timely and efficient distribution of salaries.
Provide staff with room for improvement by providing continuous education and giving valuable feedback on their job.
Conduct assessment and evaluation on a continuous basis regarding the performance of the staff and aids in the process of promotion.
Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.
Conduct close observation and make all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the institution.
Serve as the reporter of estimated yearly expenditures and produce written output regarding the institution’s budget.
Handle matters that are directly related to the leave privileges of the workers of the institution.
Maintain an effective medium of communication and close collaboration among the workers in the organization.
Serve as the receiver of important mail, documents and ordered items delivered to the organization’s address.
Mastered in HR/Admin/IR/Safety Management)
Computer Hardware maintenance, assembling, problem solving etc.
(AutoCAD, Photo Shop, Coral Draw, PageMaker, MS-Word, MS-Excel, MS-Access, MS-Power Point, MS-Outlook)
TYPE WRITTING - FROM GOVERNMENT TECHNICAL EXAMINATIONS
Diploma in Computer Programming
S S L C