Procurement Supervisor
M.H. Alshaya
Total years of experience :13 years, 11 Months
• Research potential vendors. Approve the ordering of necessary goods and services (PI & PO). Evaluate offers from vendors and negotiate better prices
• Maintain updated records of invoices and contracts. Follow up with suppliers, as needed, to confirm or change orders. Track regional orders and ensure timely delivery. Coordinate and monitor supply chain operations (Quarterly)
• Review quality of purchased products. Attend trade shows and exhibitions to stay up-to date with industry trends. Enter order details (e.g. vendors, quantities, prices) into internal databases (PO). Prioritize calls according to urgency and importance. Maintain updated records of purchased products, delivery information and invoices. Prepare reports on purchases, including cost analyses. Conduct market research to identify pricing trends. Identify and address discrepancies. Distribute project-related copies to internal teams. Consolidation of the requirement - MENA. Determine quantity and timing of deliveries. Tracking ISP and renewal of softwares. Initiating RFT tenders for new projects. Verification of invoices in Omniflow. Report on the status of accounts payable and receivable. Organize records of invoices, bills and deposits. Lead teams in absence of Manager. Manage the flow of documentation within the organization. Respond to customer queries in a timely and accurate way, via phone, email or chat.
• Manage relationships with internal customers as well as 3rd party providers including local shipping line, warehousing, and transporters. Obtains quotes from freight forwarder local and overseas. Cost analysis with an emphasis on reduction/savings through carrier negotiations and route management.
• Coordinate and expedite flow of goods and equipment between sections or departments according to shipping schedules or department priorities. Ensured customs broker receives proper documentation, such as bill of ladings, arrival notices, COO, packing list and commercial invoices for customs clearing purposes. Reduced overall inland transportation expenses by 2-3%, saving $1 M for the company.
• Ensure maximum productivity by achieving or exceeding Company-established goals by successfully routing trailers Create and maximize capacity by ensuring productive use of all assets, equipment and drivers
• Collaborating with the Account Supervisor in preparation of recommendations, marketing strategies. Monitor and maintain stock levels in the department in accordance with planned stock figures.
Manages, organizes and implements accounting operations and objectives. Plans, manages, coordinates and implements the year end closing processes and procedures for the assigned accounting records. Conducts year end closing process; provides information to financial auditors.