Purchasing Officer
Living In Interiors ,Butterfly Design and KBM Group
Total years of experience :9 years, 0 Months
Oversee the procurement and negotiation in the purchase of the materials, items and services necessary for the execution of the project and the running of the different activities of the Division.
•Negotiate with Vendors to further reduce the price and obtain better terms and conditions for the Division.
•Liaise with the Procurement Assistant on the processing of the Purchase Order system upon the Division Head’s head approval of the final quotation.
•Oversee the submission of the Purchase Orders to the different suppliers by the Procurement Assistant; Monitor and ensure that all P.O. have been released and received by the respective suppliers.
•Liaise with the suppliers on the delivery of the materials / items to the designated area within the defined timeline.
•Liaise with the Divisional Accounts in processing the advance payment for the Supplier / Sub-Contractor to facilitate the procurement process.
•Provide documents and other requirements to the Supplier / Sub-Contractor, as and when required and specified in the Quotation / Agreement.
•Adding the new suppliers as per requirement and arranging quotations for tendering process.
•Preparing the monthly reports and reporting to Line Manager
(client - Qatari Diar Project) (client - Qatari Charity Project) (Client - Ariane properties) (Client Jumanah Tower 2 - Porto Arabia Pearl (Tower 21) Duties & responsibilities:
•Overseethe procurement and negotiation in the purchase of the materials, items and services necessary for the execution of the projec and the running of the different activities of the Division.
•Negotiatewith Vendors to further reduce the price and obtain better terms and conditions for the Division.
•Liaisewith the Procurement Assistant on the processing of the Purcha Order system upon the Division Head's head approval of the final quotation.
•Overseethe submission of the Purchase Orders to the different supplie by the Procurement Assistant; Monitor and ensure that all P.O. have be released and received by the respective suppliers.
•Liaisewith the suppliers on the delivery of the materials / items to the designated area within the defined timeline.
•Liaisewith the Divisional Accounts in processing the advance payme for the Supplier / Sub-Contractor to facilitate the procurement process
•Providedocuments and other requirements to the Supplier / Sub Contractor, as and when required and specified in the Quotation / Agreement.
•Addingthe new suppliers as per requirement and arranging quotatio for tendering process.
•Allocatethe vehicles for different sites /different works &monitoring th vehicle inspections
•Liaisewith the store in charge for annual inventory &Monitoring camp boss for different types of Accommodation Activities
•Preparingthe monthly reports and reporting to COO
•Monitor and liaise with the respective parties to ensure that the material / items are delivered to the designated area, within the defined timeline and that it conforms to the specifications defined in the P.O.
•Liaise with the Project Manager to document / verify the designated area and schedule for the material / item deliveries; provide the designated recipients the necessary documents for proper checking of deliveries.
•Liaise with the suppliers on the delivery of the materials / items to the designated area within the defined timeline.
•Coordinate and check with the Projects, Factory and Store team on the delivery of the materials / items in their respective areas to ensure the delivery of all materials / items ordered / procured.
•Coordinate with the recipient (Store, Project Site, ) representative on the material / item deliveries including the conformance of the delivered material / items to the Purchase Order / Quotation.
•Ensure that the recipient representatives provided the Goods Received Note (GRN) and other official documents provided by the Supplier for each goods P.O.
•Provide all delivery documents to the Procurement Manager for processing of payments.
•Prepare reports on the materials / item delivered and pending for submission to the Projects Team and the Procurement Manager for their reference and action.
•Preparing the monthly reports and reporting to Procurement Manager