Site Secretary
KEO
Total years of experience :14 years, 11 Months
Secretary to the Construction Manager and disciplined Engineers. She is responsible for general secretarial duties for the project. Duties also included maintaining drawings, distributed correspondences, checklist, variation orders, site work instructions, Request for information (RFI) transmittals of shop drawings and materials and remedial notes. Sorted, checked and distributed incoming and outgoing mail; answering telephone, follow-up with Construction Manager and concerned staff. Assist project engineers with their filing, photocopying, and helping by providing and documents required, etc. Taking care of incoming and outgoing correspondence and documentation between KEO and the contractor, receiving and filing all drawings received by the Contractor. Using Aconex to upload and supersede the documents including project related letters, MD’s, Checklists, OT’s and Shop Drawings.
to the Resident Engineer and disciplined Engineers, Mrs. Precy D’costa is
responsible for all secretarial duties for the project team. Work include maintaining
drawings, distributing project correspondence, checklist, variation orders, site work
instructions, Request for information (RFI) transmittals of shop drawings & materials and
remedial notes. Assisting part-time Engineers in preparing their CVs in KEO format.
Performed all other duties as assigned by the Resident Engineer.
to the Construction Manager and disciplined Engineers, Mrs. D’costa was
responsible for all secretarial duties for the project. Duties included maintaining
drawings, distributed correspondences, checklist, variation orders, site work
instructions, Request for information (RFI), Remedial notes, transmittals of shop
drawings and materials. Sorted, checked and distributed incoming and outgoing mail;
screened telephone calls; scheduled appointments for regular and site meetings and
follow-up with Construction Manager and concerned staff. Assisted project engineers
with their filing, photocopying, and helping by providing and documents required, etc.
Reviewed and actioned incoming and outgoing correspondence under direct supervision
by CM; received, actioned and filled all As-Built drawings from the Contractor.
Performed all other duties as assigned by the Construction Manager.
to the Construction Manager and disciplined Engineers. She is responsible for
general secretarial duties for the project. Duties also included maintaining drawings,
distributed correspondences, checklist, variation orders, site work instructions, Request
for information (RFI) transmittals of shop drawings and materials and remedial notes.
Sorted, checked and distributed incoming and outgoing mail; answering telephone,
follow-up with Construction Manager and concerned staff. Assist project engineers with
their filing, photocopying, and helping by providing and documents required, etc. Taking
care of incoming and outgoing correspondence and documentation between KEO and
the contractor, receiving and filing all drawings received by the Contractor. Using
Aconex to upload and supersede the documents including project related letters, MD’s,
Checklists, OT’s and Shop Drawings.
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Specification Department
Responsible for typing specifications, editing, formatting, reviewing, proof reading correcting and finalizing the
Documents; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Duties
also included typing letters, reports, memos, minutes of meeting and other correspondence.
Avenues Phase II
Responsible for handling all the document controlling and administrative work. Served as coordinator between Client,
Construction Management, Consultant, Project Manager and Contractor. Safeguarded all contractual documents and
drawings maintained, logged, updated, scanned, linked and distributed all status of correspondences, checklist, variation
orders, site work instructions, request for information (RFI) transmittals of shop drawings and materials and remedial
notes. Sorted, checked and distributed incoming and outgoing mail; screened telephone calls, coordinated meetings,
maintained an orderly project control file associated logs for letters, drawings, transmittals and relevant documents
related to project. Typed letters. Reports, minutes of meeting, circulars and distributed copies of all correspondence to
CMBC head office, assisted part-time Engineers; performed all other duties as assigned by the Construction Manager.
Kuwait Ports Authority Project
Gate of Kuwait Project
Performed administrative support tasks including a broad range of complex responsibility involving confidential
information such as compiling monthly progress reports, agreements, scheduling meetings and preparing agendas,
responding to routine correspondence. Meet and greet clients and visitors, maintained hard copy and electronic filing
system. Handling all the documents system in the Project including Project mates and served as a coordinator between
Client, Construction Management, Consultant, Project Manager, Sub consultants and Contractor. She safeguards all
Contractual Documents and Drawings, Maintaining, Logging, updating, scanning, linking and Distributing all the status of
correspondences, checklists, variation orders, site work instructions, request for information (RFI) transmittals of shop
drawings and materials, remedial notes, etc. Sorting, checking and distributing incoming and outgoing mail. Other duties
as assigned by Project Manager/CM.
Works performed included entering CV’s thru data base systems. Performed general duties including photocopying,
faxing, distribution of mail, maintaining hard copy and electronic filing and general office routine work.
Works performed administrative works which included typing letters. Memos, reports, setting up and maintained files and
records system, sorting mails greeting visitors, answering and routing telephone calls, operating photocopier, scanner,
shredder and other office equipment, maintaining an up to date table of appointments and regularly updating the contacts
directory.
Responsible for performing Administrative and Secretarial Tasks for
Administrative and Secretarial Duties, Booking Air Fares and Hotel Accommodations for clients, attending telephone calls,
coordinating meetings and fixing appointments general correspondence, filing, faxing, photocopying and scanning; kept
record of stationery supplies and daily routine
Administrative and Secretarial Duties, RFI, RFS, MDS, JSI, Updating the work, dealing with various suppliers, letter
drafting, submitting drawings, checklist and letter distributed to concerned engineers. Filing, scanning, photocopying,
internet usage and general office works.
Kuwait Ports Authority
Responsible for all secretarial duties including typing reports, minutes of meetings, variation orders, site work instructions,
instruction for variation, KEO supervision invoices, Monthly Progress reports, Executive Monthly Report, and other
relevant correspondence. Sort check and distribute incoming and outgoing mails and faxes. Enter Contractors’ Daily
Report Data of Manpower and Equipments at site. Logging the status of correspondences, checklist, variation orders, site
work instructions, transmittals of shop of drawings and materials, remedial notes, etc. Attending telephone calls,
coordinating meetings and fixing appointments for the Resident Engineer/ Construction Manager with the Client, follow-
up and remind the concerned Staff of scheduled meetings and appointments. Maintaining an orderly project control file
associated logs for letters, drawings, packages, transmittals and relevant documents related to project. Typing reports,
minutes of meeting, circulars and distributing copies of all correspondence to KEO Head quarters, assisted part-time
discipline Engineers, performed all other duties that may be requested by
Responsible for all Administrative and Secretarial Work. Duties included sending daily exchange rates to all customers and
introducing new products in the market; Typing letters, issuing cheques, bank guarantees, telex transfers. Checking and
preparing invoices and payment backup, preparing purchase orders for local as well as foreign purchases, general routine
work, handling confidential documents. Customer Service, Raising Payment Receipts / Vouchers. Co-ordination with HR
department on all personal matters relating to staff, Marketing, Organizing Meetings, reminding the concerned staff of
scheduled meetings and appointments, Attending Telephone Calls, handling cash and
Responsible for all secretarial duties including answering phone calls courteously. Ensuring that all international calls are
properly logged and prepared a monthly summary of all personal calls made by the staff, typing, fax transmission, sort
check and distribute incoming and outgoing mails. Filed and logged all outgoing and incoming correspondence according
to the approved filing system. Keep all documents stored safely. Attending telephones calls, co-ordinate meetings and
appointments. Kept all office supplies stores safely and monitored the disbursement of supplies. Monitoring the operating
status of office equipment. Inform the manager when the equipment is not working properly and call for maintenance as
directed. Performed all other duties assigned by the Manager.
Provided administrative support for the manager and staff within the organization. Performed complex secretarial and
clerical duties including compiling insurance report typing documents, receiving visitors screening and directing manager’s
telephone calls arranging meetings and travel arrangements. Handling customers professionally. Maintaining records and
proper filing system.
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Performed general secretarial duties including fixing appointments, conducting co-ordination meetings, dealing with
customer complaints, fax transmission, managing all office up keepings, logging inward and outward register. Monitoring
all incoming and outgoing telephones calls, prepare all travel arrangements for Management, coordinating with
management for all administrative works.