Preethi D'souza

• Recruited more than 34 employees in the last two years, bringing in 16 different nationalities into the Company.
• Handling 4 subsidiary companies which are registered under Monjasa DMCC (3 free Zone companies and 1 LLC company).
• Created new recruitment policies and procedures, such as Recruitment templates, Mangers guide to the recruitment process, Job description templates, etc.
• Generating contracts and offer letters to the hired candidates.
• Assist Head of HR in implementing Local HR strategies’ inline with the global objectives for the year.
• Responsible for global insurance policy for U.A.E, London and Cyprus - from conducting research on the country’s insurance law to contacting a broker to finalise the deal have been handled by me.
• Assisted management and Head of HR in building HR department at Dubai office, by initiating creation of Company handbook and review of all current policies and bring policies into practice from having it in papers.
• Created HRIS system, by maintaining all employee data at one place, including tracking of passport, ID, and visa expiry dates.
• Implemented onboarding system, wherein all department head / managers will introduce their department during the new joiners first week, a short run though company handbook and the general practices at workplace.
• Working knowledge of UAE Labour law.
• Recreation of the employment contract inline with the UAE labour law.
• Mentoring HR assistant in Dubai and HR assistant of Panama, U.S.
• Conducting team building workshops based on insights profiles, as I am certified Insights facilitator.
• Handling Performance Management cycle biannually, assisting & guiding team leader / Managers in conducting it, by reviewing the performance matrix of each team member.
• Conduct workshops on Employee Engagement Survey, review performance matrix with the manager team by team and report the action plans to the management, in order to review / improve work structure.
• Conduct exit report and provide yearly report to the management on the feedback / information acquired during the meeting, with my suggestion &/ comments to improve if any.
• Ensure proper and smooth off-boarding process.
• Prepare Management report which includes, turnover, absenteeism ration for each subsidiary company
• Maintaining payroll data, by updating it on monthly basis and provide it to Payroll specialist.
• Dual reporting, to Head of HR (located in Denmark) & Managing Director (Located in Dubai).
• Supervising and guide HR Assistant in ensuring smooth functions of onboarding, Visa procedures, off-boarding etc.
• Monthly meeting with Panama HR assistant to ensure all HR functions are going smoothly, Provide guidance if necessary.
• Track record of delivering / completing the projects on time.

• Assist with implementation and coordinate major Human Resources processes (e.g. annual and midyear promotions, annual performance management, compensation and salary administration) according to geographic/entity guidelines.
• Handle Payroll for MENA region (Dubai, Kuwait, Singapore and Malaysia)
• Support career counselors and supervisors in the career development of all assigned personnel by providing guidance on career plans, coaching, and advising/approving required and elective training appropriate for their development.
• Support on-going performance feedback processes by providing regular guidance and training on delivering and receiving feedback, contributing to and reviewing formal input, discussing personnel issues, and supporting the implementation of performance improvement plans.
• Serve as an escalation point for personnel and employee relations issues and provide guidance and intervention, as needed, to resolve personnel issues.
• Control Visa processing activities.
• Monitor compliance with all local employment laws and local ordinances, including regulations governing treatment of historically disadvantaged or legally protected categories of employees.
• Address employment risks by ensuring HR personnel receive appropriate guidance on employment law and employee relations issues.
• Support and advise executives on HR policy, ensure compliance to the company’s policies.
• Coordinate the termination process by organizing discussions, ensuring appropriate documentation, conducting/coordinating exit interviews, and elevating and/or addressing any resulting issues.
• Update all personnel changes from initial request through approval and implementation (location transfers, entity transfers, workforce transfers, other personnel transactions).
• Handle and organize the administration related to the implementation of local initiatives.
• Maintain/Update work plans, time schedules, etc.
• Maintain the internal communication infrastructure; complete internal communications while using a wide variety of means.
• Support external research efforts related to people programs.
• Partner with internal contacts to ensure a proper administrative support when implementing policies and programs.
• Produce monthly and quarterly HR reports compiling data from various source systems, ensuring all data is accurate and reports are delivered in a timely manner.
• Anticipate impacts to systems and reports based upon changes in organizational structure working with team members to determine the enhancements needed to address the changes.

• Assist office staff’s in maintaining database and files.
• Prepare reports, presentation and offers.
• Monitor office operation.
• Schedule meeting and appointments of seniors and Management.
• Manage office enquiries and conflicts.
• Track office supply inventory and approve supply order.
• Communicate with Dubai Municipality regarding certificates and other food safety matters.
• Maintaining training calendar.
• Feedback analysis of the training.
• Actively participating in planning and decision making matters.
• Planning to provide good working condition for all employees.
• Take effective measures to build long term relationship with clients.
• Assisting HR in maintaining all employees’ documents, preparing various letters.
• Ensure good arrangement for all parties.
• Supervise all administrative personnel.

• Gathering information about vacancies of many companies.
• Communicating with the HR manager of related company regarding job vacancies.
• Tying up with the company in regards to our company’s rules and regulations.
• Finding out the right candidates suitable for the opening.
• Taking of preliminary interview of candidates through telephone or face to face.
• Scheduling their interview in regards with the timing provided by the company’s HR.
• Rising of invoice to the HR.