administration professional
DS Global
Total des années d'expérience :3 years, 10 Mois
Make quotation for stock moment at port. Maintain and track inventory to ensure stock is timely replenished.
Arrange samples from port to disturbed the same to venders and external partners.
Make proposals for marketing activities and being single point of contact for planning events like Gulf food.
Taking care of all secretarial work for VP.
Identify the Opportunities to improve DAFZA portal utilization and portal quires.
To maintain accurate record of all contracts signed for DAFZA and timely renewals.
Efficiently managing/coordinating with external partners and venders.
Dedicatedly carried the petty cash for office and all general admin activities.
Take care of all couriers activity to send the samples offices in different region.
Consolidate reports from all the regions and sending to concern teams.
Coordinate timely sales supervisor and manager to monitor product opportunities in stores,
Assist front line and back house departments with any administration related work.
Resolve any issues within scope of accountability and communicate outcome to appropriate parties: equipment, credit card and currency devices, telephones, printers, pantry equipment, projector.
Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database Liaise with the maintenance department to ensure the repairs/works are carried out in efficient manner.
Raise LPO's, and ensure timely follow up of the payments Assist with in-store marketing activities such as distribution of brochures, delivery gifts, monitoring admin part during the period of promotion.
Coordinate the process of getting various external approvals for the store: police permit, approvals where appropriate.
Procurement of consumables for the store by following all related processes (getting samples, quotes from suppliers, approvals from management etc)
Ensure that the store has high maintenance standards, in line with store standards guidelines at all the times: TV, sound systems, adequate shelving and fixtures on the shop floors and stockrooms.
Planning, organizing and distributing of uniforms and stationery to the floors.
Facilitate timely requisition and distribution of employees' documents such as passports, labor cards and other documents.
• To provide all the necessary secretarial support to the Group General Manager.
• Shoulder all the administrative responsibilities as functionally required by the Manager and the others concerned in the department.
• Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing etc, to liaising on the manager's behalf with Suppliers and Customers
• Arrange travel itinerary for manager including ticket reservations, hotels bookings and fixing appointments with the overseas clients.
• Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them, arranging department meetings.
• Liaise with the head office and route all applications, requests from staff to the concerned departments.
• Ensure efficient and courteous answering of telephone calls/ emails/faxes and provide necessary information and guidance or route them to appropriate channels for accurate information.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
• General correspondence and memos as and when required including independent correspondence on secretarial discretion.
• Maintained the staff attendance, leave record and air ticket.
• Taking care of new staff and arranging the welcome kit to get started.
• Preparing the monthly report to HR about Overtime and other salary related inputs.
First Class results