Secretary / HR Assitant
HISENSE MIDDLE EAST FZE
مجموع سنوات الخبرة :15 years, 5 أشهر
Work closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
Promote equality and diversity as part of the culture of the organization;
Liaise with a wide range of people involved in policy areas such as staff performance, health and safety;
Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, short listing, interviewing and selecting candidates;
Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
Administering payroll and maintaining employee records;
Provide trainings - including inductions for new staff; analyzing training needs in conjunction with departmental managers.
DMCC and JAFZA Visa Processing; Cancellations; etc.
Arranges ticket and hotel bookings
Performed administrative duties including monthly report, invoices, bill payments, faxing, copies, filing, and email.
Hotel and travel management for Managers and Guests.
Visa processing for managers who will go for business trip.
Administration:
Answer the main office phone line
Receive clients, guests and service providers at the office
Prepare coffee/tea for clients/guests as necessary
Maintain filing system for essential correspondences & documents, as well as company reports to clients and office records (Insurance, Office Equipment Service Maintenance, etc.)
Maintaining a ready supply of office stationery, business cards, pantry supplies
Managing a mailing list for company communication/business development purposes
Handle logistics for monthly breakfast briefing events
Handle travel arrangements for employees/guests/clients as necessary
Keep the company credentials document updated on a monthly basis
Handle and keep tabs on office maintenance matters
Renew newspaper and magazines subscriptions.
Personal Assistant:
Devising and maintaining office systems, including data management and filing
Arranging travel, visas and accommodation
Taking notes or dictation at meetings or to provide general assistance during presentations
Screening phone calls, enquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority
Organizing and maintaining diaries and making appointments
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Organizing and attending meetings and ensuring the manager is well prepared for meetings
Liaising with clients, suppliers and other staff.
HR:
Recruit, screen, interview, hire and dismiss employees as necessary, following all HR processes and procedures
Direct all hiring and training procedures for new employees
Continually educate employees on company policies (including sexual harassment, appropriate dress and social media permissions etc.) and keep employee handbook current
Administer or change benefits, health plans, etc.
Organize, maintain and update employee information as needed
Monitor employee progress and stay abreast on company climate and culture, ensuring it stays positive and productive
Coordinate and direct work activities for managers and employees
Foster cross functional relationships and ensure managers and employees are properly connected
Regularly meet with employees for progress reviews and assessments discussing any problems or grievances they may have
Attend to employee complaints and work to resolve conflicts
Initiate and implement any necessary changes to help boost worker productivity (better assessment processes, incentive programs etc.)
Promote a positive and open work environment where employees feel comfortable speaking up about issues
Manage and supervise other HR staff, ensuring they are assigned and carry out proper tasks
Understand and adhere to all pertinent labor laws
Organize and send company announcements - office holiday and memos
Visa processing such as application/renewal/cancellation, etc.
Handling the HR administration with focus on Recruitments and an emphasis on people development, with frequent interaction and building additional skills in line with organizational goals.
Handling Leaves and Compensatory Offs, Daily Attendance
Assist managers with the development of performance improvement plans for employees.
Monitor day-to-day HR administration activities.
Conducting telephonic interviews (to check availability, communication skills, experience, cost and other related factors).
Performed miscellaneous administrative duties delegated by manager including monthly report, invoices, bill payment, faxing, copies, filing, and email.
Answer queries on the phone or in the office.
Meet and greet students, parents and visitors.
Technical support for oral presentations, meeting and similar activities including preparation of power point presentations, internal memo, and letter to parents.
Handling office stationery, ensure attendance records in the office
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing & filing
Perform other duties that may be assigned from time to time.
Responsible for learning process, as well as maintaining a high degree of professionalism connected to Information technology work on various processes, both hardware and software.
Study client processes to determine their needs for software and hardware.
Run a smoothly functioning computer network free of bugs, glitches, and interruptions.
Monitor systems, control quality and maintain supplies.
Aid in creating the hardware equipment needed for creating the computer systems.
College Field of Study : Bachelor of Science in Information Technology Name of School : Batangas State University For Completion