Secretary
Dourwaza Engineering
Total des années d'expérience :5 years, 6 Mois
Routine secretarial functions
Preparing tender documents (English), CVs, verifying BOQ
Files both soft and hard copy maintenance, Emailing, handling client enquries
Follow up payments, Office accounts
Coordinate between companies and the auditing team.
Scheduling audit dates and keeps the clients informed.
Preparing Audit programs
Updating Client master log & updating clients about the audit due.
Sending Audit reports to clients
Preparing invoices, work orders and monthly reports
Preparing MIS reports
Follow-up payments
Attending to client enquiries
Preparing and distributing Original Certificates.
Reported to Director, Certification Department.
Testing:
Test programming environmental Chamber controllers
Capture data during testing
Record failure
Feedback to product Engineers
Reporting to Product Development Team
Understanding test procedures & guiding operators throughout testing
Update Test PCs with firmware and print files
Trouble shooting any technical problems
Installing and testing controller software
Training service engineers on operating controller software
Understanding the calibration, service procedures & guiding engineers
Preparing calibration reports and service reports
Programming calibration recorders and Updating service cards
Maintenance of calibration room, service manuals and records
Administration:
Routine correspondence taken care
Scheduling appointments and meetings of the department manager
Filing and recording of departmental data
Responding to calls and keeping the manager informed
Supervising testing persons & make sure the safety policies are followed.
Quality and internal auditing:
Undergone training on ISO 9001:2000 QMS & IQA
Trained on quality documentation
Instruct the floor level workers about the quality policies of the company
Ensuring that the policies are understood and followed by departmental workers.
Handled Accounts receivables and payables
Payroll management using Tally
Handling of routine correspondence and drafts as when required
To coordinate with all meetings and conferences
Filing
Travel needs are taken care
Scheduling appointments
Handling enquiries
Book keeping
Preparing program schedules/minutes.
Reporting to the manager
Contributed in organizing national level business plan competition
Organized level I - III of short listing.
Sent invitation to judges and participants
Booked Auditorium and food and accommodation needs of participants and judges.
Budgeted expenses and accounting day to day expenses.
Worked on getting sponsorship for the program and booked stalls for the sponsors
Mediate between disputes
Finalize accounts and bank reconciliation statements.
Arranging for meetings, preparing program schedules/minutes.
General office management
Reporting to the Director
Given training on marketing of Software training packages
Assisted in organizing promotional campaigns
Analyzed Staff training needs and project guidance to students
Feedback to Director
Reporting about monthly performance of students
Counseling and handling enquiries
Accounts Maintenance, Attendance Management
Office correspondence
Reporting to Marketing Manager
Received merits in different subjects
Received proficiency merits in different subjects Awarded in Inter college competitions Member and secretary to Rotaract Club