Princes Ornopia

• Lead the development and implementation of Procurement and Supply Chain policy and procedures, ERP System in line with the business strategy and objectives and considering the specific operational needs of various stakeholders.
• Oversee and manage strategic sourcing activities of Direct and Indirect procurement and services across Dunkin’ UAE and Kuwait to realize synergies, economies of scale, optimize procurement quality and efficiency. This includes developing strategies to leverage the buying power of both region through volume concentration, best price evaluation and global sourcing.

Providing support on the same to the sister company, Wonderbee gourmet icecream.
• Prepare, present, and justify annual budget for procurement and supply chain functions
and monitor financial performance so that business is aware of anticipated costs and revenue, areas of unsatisfactory performance, improvement opportunities are identified and addressed to ensure the budget is managed in line with requirements.
• Manage Contracts in line with the Legal department
- Material Supply Agreement, Outsourced products.
- Service Contract /Annual Maintenance Contract for; Vehicle rental, CCTV, IT
Software, Water Treatment Plant, Coffee Machine, Grease Trap, Pest Control.
• Manage supplier selection and registration in line with Dunkin Brands International QHSE and set safety and quality standards to ensure compliance and to improve the quality and meet safety objectives.
• Conduct regular supplier assessment audits and maintain supplier data base/master file for each approved key vendors with performance report to track the supplier history.
• Building and maintaining strong relationship with the suppliers, solving problems related to supplier and support the company needs and facilitate the same.
• Periodic reporting for Executive meetings.
• Mange imports and export shipment, including clearance and product registration in Dubai
Municipality.
• Oversee the whole supply chain process including administration and documentation after purchase requisition is raised until all goods had been delivered, delivery was quantified, and invoice reviewed, and allocation from main warehouse to the central manufacturing units, and to the outlets.
• Analyze Key Performance Indicators (KPIs)
• Supports and provide alternate solutions in AD-HOC requirements and unplanned situation.
• Presents weekly procurement updates, analysis report, ongoing projects, inventory status to the stakeholders.
• Liaise and communicate regularly with other departments and stakeholders, particularly Operations, Marketing, Training, Warehouse, Production, and Finance to work on demand planning, private label and branding, forecasting, payment schedule, campaigns, Innovation, upcoming projects, and quality requirements etc.
• Constantly working on localizing the top main raw materials and packaging from USA and Oman to IFFCO, Europoly etc., and leveraged on better pricing and delivery lead-time

•Responsible for purchasing all the raw materials and packaging materials for the production, outsource items, equipment, spares parts, office and factory monthly consumables, both Local & Import.
•Compare prices, standard quality and specification, delivery and services in order to determine the best bid among potential suppliers.
•Examine and review technical specification of raw materials, components, and equipments with the coordination of Quality Control department and concerned department.
•Building and maintaining strong relationship with the suppliers and support the company needs and facilitate the same.
•Re-evaluate the performance of the suppliers.
•Forecasting the upcoming demand. Liaise with supply chain, store, and logistics for stock allocation.
•Updating approved vendor list, purchase requisition, purchase order, goods receipt note on Microsoft Dynamic GP System.
•Coordinate with the Public Relation Officer for processing custom clearance and NOC from the government authorities for import shipment.

PROCUREMENT/PURCHASING
• AnalyzeSellsmart/SellsforcesalesreportofHosedivisionandconverttheBOMrequirementfromJobOrdertoarrange the material for the production and assemblies.
• Integrally involved in Orion Oracle ERP System implementation, sales process for Job Opening, Project Estimation, Service Job, and Equipment Hire Contract, On-hire and Off-hire Note, Delivery Note.
• Process Purchase Order and send copies to the suppliers and to the departments originating requests.
• Contact suppliers for RFQ and RFP for the required materials, schedule or expedite deliveries and to resolve any shortages, missed or late deliveries, and other problem.
• Determine if inventory quantities are sufficient for needs, arranging materials accordingly based on the demand.
• Review requisition orders to verify accuracy, terminology, and specification

SERVICE COORDINATION SUPPORT

•Prepare and arrange offshore trainings, BOSIET (Basic Offshore Safety Induction Emergency Training), offshore medical and PDO medical.
•Process Saudi visa application and appointment.
•Coordinate with the Line Manager and Travel Coordinator for the travel tickets, hotel bookings and allowance of service staff.
•Process and arrange Safety Trainings, application and renewal of access card in Lamprell Energy and Dubia Dry-docks site

ADMIN AND SERVICE DIVISION

• Arrange offshore trainings, BOSIET (Basic Offshore Safety Induction Emergency Training), offshore medical and PDO medical (Petroleum Development Oman) for the Service Team.
• Process Saudi visa application and appointment for the service staff.
• Coordinate with the Service Line Manager and travel coordinator for the travel tickets, hotel bookings and allowance
Of the technicians and engineers.
• ProcessandarrangeSafetyTrainings, application, andrenewalofaccesscardinLamprellEnergyandDubiaDry-docks
site.
• Integrally involved in Orion ERP System implementation, sales process for Job Opening, Project Estimation, Service
Job, and Equipment Hire Contract, On-hire and Off-hire Note, Delivery Note.
• Sends weekly Sellsmart report (Salesforce CRM System) to Sales Engineer and Business Development Manager
verification. Ensure Respective Sellsmart opportunities are fully updated in the system.
• Process Service equipment mobilization. Prepare Packing Lists, Custom documents, Delivery Notes, Sharjah Port Customs gate pass and local entry pass.

ADMINISTRATIVE DUTIES

•Provide HR and administrative support to the Human Resources Coordinator and Manager.
•Monitor staff movement and attendance on daily basis and keep track of personnel who are either on holiday, out in the field, or off sick thru manual and Orion ERP system.
•Prepare and maintain the timesheet, overtime and leave reports.
•Coordinate with PRO for new Visas, Visa cancellation and renewal.
•Update and maintain the employee personal files, expires and renewals of employee visa, Emirates ID, Labor card, passport, access card and medical. •Prepare periodic reports for management, as necessary or requested.
•Safe keeping of employee passports.
•Prompt receiving of supplier invoice and direct to the designated accounts payables as per division.
•Issue payment to supplier.

•Integrally involved in stock controll and management using Oracle Retailigence WMS/ERP System.
•Conduct month end and yearly stock-taking (all Retail Outlets).
•Responsible for incoming/outgoing deliveries.
•Monitors weekly checklist and scheduled delivery dates.
•Manage Inventory data
•Monitor daily sales order and stock on hand reports (all store branches), customer/outlet demand
•Setup and maintain customers data base. Contact and inform customers for upcoming activities (sales, promotions and fashion shows). Attend customer queries and provide proper information on multiple brand designer.
•Monitor and maintain office supplies.
•Keeping records and systematic filings.
•Familiarization of all incoming brands for product knowledge

OUTLETS MERCHANDISING

•Follow brand guidelines in merchandising and apply accordingly.
•Ensure that the shop is always ready for business, restocking of merchandise, availability of price tags, putting up displays/POP's for promotion.