Procurement Manager (Business Development)
GLOBAL FREIGHT SYSTEMS
Total years of experience :23 years, 3 Months
• To monitor the performance of awarded contracts, checking and agreeing the accuracy of monthly payment applications during the life of the contract and at completion of the work.
• To manage and execute contracts and ensure that administration of contracts by projects is carried out in accordance with the company policies and procedures.
• Coordinate and follow-up on vendors with payment issues and drive these to resolution / closure as needed.
• Prepare Purchase Orders, Delivery Notes, Invoices, Letter of Intents, and Memorandum of Understanding etc. as per the project requirements.
• Prepare reports for the Chairman on project status’s (materials pending for delivery / purchase, materials delivered not invoiced, shipment status, tendering status on -weekly, monthly & quarterly basis.
• Prepare presentations for sales, business and operational activities.
• Maintain Product Development / Assignment Sheet and follow up with the team on status of Agency Agreements and new products assigned them.
• Serve as liaison between the company’s management and the clients.
• Sourcing with the suppliers and manufacturers in accordance with the requirements of the oil sector and specific to each tender / enquiry.
• All procurement related activities including preparing Requests for Quotations, Quotations, Purchase Orders, Delivery Receipts and other related documents.
• Monitor procurement work flow to include prioritization and escalation management ensuring appropriate service delivery based on problem/customer importance and urgency.
• Coordinate, Expedite and deliver imports from various regions.
• Ensuring that all orders placed are shipped in time, negotiate better delivery schedule and related correspondences and follow ups.
• Preparing Shipping related documents, Customs Exemption requests and other related documents as and when required.
• Coordinate with clients to ensure objectives, priorities and schedules are met in a timely manner.
• Update Tracking Sheets and Database file accurately.
• Update management on fast and slow moving goods and order accordingly.
• Manage Supplier Performance Database and inform management of the same.
-Sourcing with suppliers &manufacturers in accordance with requirements specific to each tender/dept
-To monitor the performance of awarded contracts, checking and agreeing the accuracy of monthly payment applications during the life of the contract and at completion of the work
-To manage and execute contracts and ensure that administration of contracts by projects is carried out in accordance with the company policies and procedures
-Coordinate and follow-up on vendors with payment issues and drive these to resolution / closure as needed
-Prepare RFQs, BOQs, Purchase Orders, Delivery Notes, Invoices, Letter of Intents, Memorandum of Understanding etc. as per the project requirements
-Prepare reports for the Chairman on project status's (materials pending for delivery / purchase, materials delivered not invoiced, shipment status, tendering status) on -weekly, monthly&quarterly basis
-Prepare presentations for sales, business and operational activities
-Maintain Product Development / Assignment Sheet and follow up with the team on status's of Agency Agreements and new products assigned them
-Serve as liaison between the company’s management and the clients
-Coordinate, Expedite and deliver imports from various regions.
-Ensuring that all orders placed are shipped in time, negotiate better delivery and availability as per demand
-Preparing Shipping related documents, Customs Exemption requests &other related documents as required
-Maintain Tracking Sheets and Database file accurately
-Update management on fast and slow moving goods and order accordingly
-Manage Supplier Performance Database and inform management of the same
-Managing &maintaining staff personnel records (new hires /re-hires, salary change, title change, warning letters, terminations, etc) within the department
-Compiled personnel accountability log, daily activity log, vehicle log by gathering information from all branches within the department
-Produced Code of Conduct (Policies &Procedures) for the company. Drafted &finalized employment applications, job descriptions &contracts of employment for current &new employees
-Provide administrative support on employee in-processing, orientation, personnel reports / roster &statistics
-Oversee Vehicle Assignments in the company, resolve traffic related penalties; accidents etc., and ensure timely renewals of insurances and registration books for company vehicles.
-Prepare vacancies formats as per company requirements and publish them in concerned newspapers and other media.
-Manage ticketing for employees and ensure the best options are made available to them
-Ensure company assests and property are well maintained and serviced
-Ensure that all departments follow the ISO standards set for the company
-Transcirbe notes for the Chairman and prepare confidential reports and documents
-Manage the Chairman's calendar and schedule his appointments accordingly
-General Office Management and ensuring that all depts. run smoothly
-To manage&execute contracts&ensure that administration of contracts by projects is carried out in accordance with company policies&procedures
-To monitor performance of awarded contracts, checking&agreeing accuracy of monthly payment applications during the life of the contract&at completion of the work
-Assist Upper Management in managing procurement& administration
-Coordinate&follow-up on vendors with contractual or payment issues &drive these to resolution /closure as needed
-Sourcing with suppliers &manufacturers in accordance with requirements specific to each tender /enquiry
-Monitor procurement work flow to include prioritization &escalation management ensuring appropriate service delivery
-Ensure compliance with Federal Policies, Procedures &Government regulations (FAR, etc.) as required
-Interface with other Business &Operations entities within the Sales, Capture /Business Development, Accounting, Contracts, Pricing, Program Control, Program Support &Senior Management teams
•Hands on Experience of handling projects for the oil sector from Sourcing, Tendering, Execution, Estimation, Planning &Completion for Long and Short Term Tenders
•Assisting Business Development Manager in preparing various business proposals, plans &reports
•Handled various projects for the US Military within different Military Camps in Kuwait
•Follow up with sub-contractors &US Army Personnel. Invoicing payments
•Provide office &personnel administration &customer assistance
•Managing &maintaining staff personnel records (new hires/re-hires, salary change, title change, warning letters, terminations, etc) within the department.
•Compiled personnel accountability log, daily activity log, vehicle log by gathering information from all the branches within the dept.
•Produced Code of Conduct (Policies &Procedures) for the company. Drafted &finalized job descriptions &contracts of employment for the current &new employees
•Sourcing with suppliers in accordance with the requirements of customers
•Coordinate and deliver imports from various regions
•Prepare weekly schedules for employees &maintained time&attendance records
•Prepare all documents required for Managers' Meetings (Meeting Minutes, Presentations, etc.)
•Provide administrative support on employee in-processing, orientation, personnel reports/roster&statistics.
•Manage &maintain Financial Records of the department including Petty Cash, Monthly Salaries paid in cash &those sent to bank
•Coordinate with clients to ensure objectives, priorities &schedules are met in a timely manner
•Preparing Requests for Quotations, Quotations, Purchase Orders, Delivery Receipts &other related documents as &when required
•Managing &resolving employee complaints within the department
•Preparing Shipping related documents, Customs Exemption requests &other related documents as &when required by the oil sector
•Handling and organizing all office and administrational work independently.
•Drafting local & international correspondence independently.
•Composed and typed routine correspondence independently.
•Handling customer complaints and dealing with them.
•Follow up action plans.
•Initiating and maintaining a computerized client database.
•Extensive research work using the Internet.
•Fixing and scheduling appointments for the GM.
•Attending phone calls, customer complaints etc.
•In - depth consultations with prospective immigrants to Canada, Australia & New Zealand.
•Preparing files of prospective immigrants to Canada, Australia & New Zealand.
•Designing various forms for the office required for immigration purposes.
•Training new staff.
•Acquiring new clients and retaining them.
•Setting up and maintaining filing system for records.
•Drafting evaluation reports on various projects carried out.
•Proofreading and editing the monthly publications, brochures, etc.
I was incharge of the office there. My duties included drafting local and international corrrespondence independently, Attending phone calls, fixing appointments for the Director, maintaining proper records of the employees, filing all correspondence and documents for the records. I would attend to the guests visiting us which was nearly every month and i was incharge of proof reading and editing our monthly publications.
I studied five subjects : Accountancy, Business Administration, English, Computer Science and Economics.