Administrative Manager
NFH Trade FZCO
Total years of experience :15 years, 9 Months
Conduct all interviews and maintaining effective communication with all leaders throughout the recruitment process. Prepare the employment offers and responsible for the hiring process. Drive the HR social media channels as part of the employer branding responsible for handling a variety of personnel related administrative duties. support daily HR activities and assist in coordinating HR policies, processes and relevant documents. Compile and update employee/personnel records Process documentation Coordinate small HR projects Deal with employee requests regarding HR issues, rules and regulations Assist in payroll preparation Coordinate recruitment; communication with candidates, schedule interviews, providing feedback Conduct initial orientation to newly hired employees All remaining HR administrative related tasks Managing complete Medical Insurance, company insurance and Group life insurance of the company. Determining applicant qualifications by interviewing; analyzing responses, verifying references, Comparing qualifications to job requirements Handling any filing required in the department and ensuring the necessary documents and records are updated and filed correctly Documents of Records and hardcopy personnel files if applicable Negotiating new/existing commercial leases, listing agreements, property management agreements, contractor proposals, Lien settlements & offers to minimize losses Utilizing knowledge of DAFZA documentation and procedures regarding employment and visit visa, company formations, Trade License renewal, rent renewal & all other formalities
Key Result Areas: Supervising day-to-day administrative activities and HR Operations in coordination with internal/external departments for smooth business Operations. Prepare the budgets for company on a monthly and yearly basis and reporting to the senior management. Resolving various issues of Customers and Staff closely communicating with Mother Company in Austria. Manage schedules in each Department and Employee payroll ensuring that the Company operates according to budget. Ensuring all executive compensation programs and policies are competitive and comply with regulations. Reporting findings from executive salary surveys and other analytical and quantitative research related to compensation policies, programs, and practices. Responsible for overseeing Employee and Guest Transport facilities. Negotiating new/existing commercial leases, listing agreements, property management agreements, contractor proposals, Lien settlements & offers to minimize losses. Utilizing knowledge of HFZA (Hamriyah Free Zone Authority) documentation and procedures regarding employment and visit visa, Trade License renewal, rent renewal & all other formalities worked as an Authorized Signatory cum PRO for our sister concern company as Universal Arab Steel Company at HAFZA. Assisting in the Hiring & Training process of front office, housekeeping, security/timekeeping, human resource and Subordinate staff. Spearheading all administrative activities like maintenance of office and equipments, transport and housekeeping. Preparing all support documents for obtaining Certificate of Origin from Dubai Chamber of commerce with knowledge Opening company bank accounts. Utilizing knowledge of DAFZA documentation and procedures regarding employment and visit visa, Trade License renewal, rent renewal & all other formalities Health and Safety Management. Managing complete Medical Insurance, company insurance and Group life insurance of the company. Determining applicant qualifications by interviewing; analyzing responses, verifying references, Comparing qualifications to job requirements. Providing extended support to the local purchases for the welfare of the organization, maintaining petty cash and Keeping an account of them. Ensure employee welfare, safety and health with active involvement in the development and Implementation of policy documents and handbooks for employee reference. Planning employee care program, climate survey project; addressed recommended change needs with management, And fine-tuned efforts to meet goals. Ensure that the annual performance and development reviews are completed in-line with company standards and Performance clearly aligned to individual pay awards. Sharing the compensation structure with the new Employees and Ensure adherence to statutory compliances like PF, ESI, and gratuity & bonus. Managed the leave and attendance record of employees. Segregating duties and leave plans in compliance with policies and procedures. Recognizing and rewarding opulent efforts and arrange regular team meetings. Highlights: Recruited Multinational professionals based on various skills and arrange Employment Visas and Contracts. Managed compensation and benefits for over 200 (number) Employees, reported to the HR Director. Organized various events like Trainings, Business promotions for the organization. Previous Experience