Executive Assistant
Dr Saeed Medical Complex
Total years of experience :10 years, 0 Months
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Type reports, memos, letters and other documents using word relevant computer software.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Developed 52 weekly lesson plans that engaged, developed, and molded students.
- Wrote student reviews each trimester to help identify their strengths and advised how to build on areas that needed improvement.
-Established management techniques to motivate students and promote proper social interactions.
-Mediated issues between students and fostered a cooperative and cohesive classroom that reached its learning objectives.
-Assisted patients by responding to intercom requests; obtaining needed services from nurses, licensed practical nurses, physicians, aides, and other hospital personnel.
- Welcomed visitors by greeting visitors, in person or on the telephone; answering inquiries; relaying calls to patients; giving directions; referring inquiries to nursing and physician staff.
- Provided information by answering questions and requests.
- Established patient record by preparing folder; assigning patient number; completing patient identification information.
- Documented patient care services by copying nursing and physician notes to patient and department records.
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Greeting clients and visitors as needed.
Updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Organizing travel by booking accommodations and reservations needs as required.
Coordinating events as necessary.
Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with client reception as needed.
Experience as a virtual assistant.
Creating, maintaining, and entering information into databases