Logistics Officer
Mateen Organization
Total years of experience :7 years, 2 Months
• Follow up on all logistical matters for administrative offices and sites.
• Receiving purchase orders from departments and sites.
• Processing purchase orders and following up on its progress with suppliers.
• Receiving purchases and ensuring that they comply with the required specifications.
• Preparing receipt vouchers for invoices received and coordinating with the Finance Department to pay suppliers' dues.
• Track expenses and predict future costs in a line with the proposed budget.
• Supervision of warehouses, management of material entry and exit operations, follow-up of warehouse stocks, and supervision of the annual inventory.
• Issuing bids according to the required specifications and following up all processes related to the tender.
• Compare prices, specifications and delivery times to choose the best price offer.
• Preparing tender documents and signing agreements with suppliers.
• Direct supervision of drivers and service employees
• Supervising work vehicles, following up on maintenance schedules, licenses, and the fuel balance for each vehicle.
• Coordinating the movement of cars and scheduling their use.
• Track the movement of cars through the GPS system.
• Coordinating with the field team to provide the sites with any needs or maintenance.
• Follow up on licenses and official documents for Mateen and their renewal dates.
• Monitor buildings and offices, determine their need for maintenance, and take the necessary action in this regard.
• Organizing and managing events, training courses and activities, and preparing the required official books.
• perform any other duties assigned by the management
• Monitoring the status of procurement and related customs matters..
• Order resources & equipments, and purchasing materials and equipments for the project in accordance with NCFA rules and conditions.
• Track expenses and predict future costs in a line with the proposed budget.
• Handling and keeping inventory of material and goods according to NCFA rules and regulations.
• Request offers and bidding according to the requested descriptions.
• Compare prices, specifications and delivery dates in order to determine the best bid.
• Respond to users and suppliers inquiries about order status, changes or cancellations.
• Act as focal point of contact for suppliers and partners.
• Prepare and provide documentation to internal teams, partners, and key stakeholders
• Monitoring the status of purchasing & orders in the system.
• Preparing contracts with local individuals as well as consulting firms
• Create and update workflows.
• Manage and distribute information within the project team under project manager supervision..
• Event management and activities.
• Schedule regular meetings.
• Revise all invoices accordingly to NCFA rules and regulations.
• To perform any other duties assigned by the management
• Responsibility for all procurement activities for the company, provide advice, assistance and follow up on procurement, procedures and contracts.
• Local purchasing (including preparations of Purchase Orders)
• Negotiating, networking and dealing with user and supplier.
• Compare prices, specifications and delivery dates in order to determine the best bid.
• Respond to users and suppliers inquiries about order status, changes or cancellations.
• Review inventory stock level prior to verification of Purchase Requisition for spare parts.
• Monitor the status of requisitions, contracts and orders.
• Prepare of Inter-station Dispatch Note listing reports.
• To perform any other duties assigned by the management.
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