Administrative Assistant
Axact IT company
Total des années d'expérience :2 years, 9 Mois
Receive and sort mail deliveries
•Meet and greet clients and visitors.
•Maintaining employee’s files and the HR filing system.
•Ensured all accessed employee document and files are returned and secured properly.
•Maintain confidentiality and sensitivity of information in accordance with the HR policies.
•Prepare time attendance system reports for office staff daily and monthly basis.
•Answer telephone, screen and direct calls.
•Updating employee information on the system.
•Monitor daily attendance records, absence/leave records.
•Ensured proper document control support is given to each project.
•Produced and maintained document progress reports to Project Managers.
•Ensured all documentation provided is as per client quality formatting requirements.
•Ensured proper document classification, sorting, filling and proper archiving.
•Controlled all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
•Prepared, Operate and update document control procedure in line with the Company’s Document management system.
Community Resilience Initiative (CRI
• Design and maintain filing and storage systems in the office.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
• To liaise with and distribute project related information with all levels of the project team and potentially external parties
• Manage the processes around documentation within the organisation.
• Maintain confidentiality around sensitive documentation.
• Schedule travel arrangements for senior executives as well as clients, when applicable.
• Maintain office supply inventory.
• Assist HR with sorting and collating resumes.
• Updating paperwork, maintaining documents and word processing.
• Coordinating events as necessary
• Maintaining office equipment as needed.
• Read and route incoming mail and process outgoing mail.
• Create, edit, and update spreadsheets.
• Updating employee information on the system.