Ahmed Eltoukhy

Strategic Sourcing & Vendor Negotiation: Identified, evaluated, and negotiated contracts with global manufacturers (primarily in China) to secure competitive pricing and high-quality production standards.

Procurement Operations & BOQ Alignment: Managed end-to-end material acquisition and purchasing lifecycles, collaborating with project managers to verify Bills of Quantities (BOQ) and align material delivery with strict project timelines.

Global Logistics & Customs Compliance: Coordinated complex international and domestic shipments by establishing a clear supply strategy and implementing logistics best practices to minimize transit costs.

Cross-Functional Cost Control: Partnered closely with finance and warehouse teams to execute precise supplier payment tracking, conduct market research, and develop demand forecasting models to optimize inventory metrics and project scope.

Supply Chain Risk Management & Reporting: Maintained comprehensive procurement records, supplier contracts, and performance data models to generate regular cost-saving and process-improvement reports for executive management.

Supplier & Procurement Management
Identify, evaluate, and negotiate with suppliers (primarily in China) to secure the best deals on quality and pricing.
Conduct market research to find cost-effective and high-quality alternatives for company products.
Prepare and maintain comparison sheets for multiple suppliers to assist in decision-making.
Establish and maintain relationships with reliable suppliers and manufacturers for long-term cooperation.
Ensure all purchases comply with company policies, quality standards, and project requirements.
Monitor and analyze supplier performance, addressing any issues related to delays, quality, or pricing.
Shipping & Logistics Coordination
Plan and organize international and domestic shipments, hiring shipping agents and customs clearance agents.
Handle freight negotiations with logistics providers to minimize shipping costs and transit times.
Ensure compliance with import/export regulations and coordinate necessary documentation for customs
clearance.
Monitor shipment status and proactively resolve delays or transportation issues.
Track and maintain shipping records, including invoices, packing lists, and bills of lading.
Inventory & Supply Chain Management
Coordinate with warehouse teams to track inventory levels and prevent stock shortages.
Ensure that ordered materials arrive on-site at the right time to meet project timelines.
Work closely with project managers to gather Bill of Quantities (BOQ) and confirm delivery schedules.
Optimize supply chain processes to reduce procurement and logistics costs without compromising quality.
Cross-Departmental Collaboration
Communicate with project managers to align procurement with project schedules and material needs.
Work closely with the finance department to ensure accurate supplier payments and cost tracking.
Coordinate with the quality control team to ensure all procured items meet required standards before dispatch.
Documentation & Compliance
Maintain and update procurement records, supplier contracts, and shipping documents.
Ensure all transactions comply with company policies and international trade regulations.
Prepare regular procurement reports for management, highlighting cost savings and process improvements.
Continuous Improvement & Risk Management
Analyze procurement and logistics trends to improve efficiency and reduce risks.
Identify potential supply chain disruptions and develop contingency plans.
Stay updated on industry trends, import/export regulations, and logistics best practices.

• Strategic Sourcing & Vendor Negotiation: Identified, evaluated, and negotiated contracts with global manufacturers (primarily in China) to secure
competitive pricing and high-quality production standards.
• Procurement Operations & BOQ Alignment: Managed end-to-end material acquisition and purchasing lifecycles, collaborating with project managers to
verify Bills of Quantities (BOQ) and align material delivery with strict project timelines.
• Global Logistics & Customs Compliance: Coordinated complex international and domestic shipments by establishing a clear supply strategy and
implementing logistics best practices to minimize transit costs.
• Cross-Functional Cost Control: Partnered closely with finance and warehouse teams to execute precise supplier payment tracking, conduct market
research, and develop demand forecasting models to optimize inventory metrics and project scope.
• Supply Chain Risk Management & Reporting: Maintained comprehensive procurement records, supplier contracts, and performance data models to
generate regular cost-saving and process-improvement reports for executive management.

• Command & Control Operations: Directed the central Command and Control team, supervising real-time GPS tracking, surveillance, and help desk
systems to optimize overall fleet utilization.
• Fleet Logistics & Fleet Optimization: Overseen day-to-day logistics operations for a specialized transport fleet (Fuel Tankers, Flatbeds, Reefer Trucks)
to ensure seamless delivery execution and zero workflow disruptions.
• Routing & Transit Efficiency: Developed and implemented strategic dispatching, routing, and transit monitoring protocols to drastically improve fleet
efficiency and minimize transportation delays.
• Vendor Negotiation & Cost Control: Negotiated commercial contracts with suppliers, vendors, and service providers to optimize operational expenses
and manage strict project budgets.
• Regulatory Compliance & Safety: Liaised closely with government and regulatory bodies to maintain 100% legal compliance and strict safety standards
for transporting hazardous fuel and heavy materials.

Supervise dispatching and routing to ensure maximum fleet utilization and adherence to delivery timelines.
Develop and implement operational strategies to enhance fleet efficiency and reduce transit delays.
Oversee and manage logistics operations for Fuel Tankers, Flatbeds, Concrete Mixing Trucks, Asphalt Trucks,
Car Carrier Trucks, Reefer Trucks & others to ensure seamless execution.
Negotiate contracts with suppliers, vendors, and service providers to optimize costs and improve service quality.
Monitor and analyze performance metrics to identify opportunities for efficiency improvements.
Ensure compliance with safety regulations and industry standards for transporting fuel and heavy materials.
Coordinate with clients and internal teams to align logistics schedules with project requirements.
Manage project budgets by optimizing resource allocation and controlling operational expenses.
Liaise with government and regulatory bodies to maintain legal compliance in transportation operations.
Resolve operational challenges proactively to prevent disruptions and maintain smooth workflow.
Supervise and coordinate tracking, surveillance, and help desk teams to ensure operational efficiency.

• Global Product Sourcing & Vendor Selection: Spearheaded international product sourcing initiatives for newly introduced product lines; conducted
comprehensive supplier comparisons, evaluated technical feasibility, and recommended manufacturing partners to the Board of Directors.
• Multi-Site Inventory & Resource Allocation: Allocated critical product inventory and installation resources across a massive logistics footprint of 32
regional warehouses and 46 corporate branches based on detailed financial and demand analysis.
• Commercial Procurement Coordination: Partnered closely with the R&D department to manage the end-to-end procurement cycle for new security and
automated hardware systems, ensuring projects were delivered strictly on time and within budget constraints.
• Operations Control & Performance Monitoring: Directed a cross-functional command team of 5 personnel utilizing GPS tracking and branch surveillance
systems to optimize the efficiency of 48 field installation and maintenance teams.
• Stakeholder Alignment & Product Training: Communicate technical process maps, contract spreadsheets, and detailed project briefs to align third-party
suppliers, corporate clients, and internal sales forces.

• Inventory Control & Procurement: Monitored material inventory levels across active sites to determine stock procurement thresholds, managing
replenishment workflows for smart systems and CCTV components.
• Subcontractor Management: Supervised third-party subcontractors implementing low-current integrations, ensuring 100% adherence to project plans,
budgets, and contractual delivery terms.
• Quantity Surveying & Quotations: Utilized AutoCAD to conduct precise material quantity surveying and site measurements, providing essential data
models to generate competitive commercial quotes.
• Cross-Departmental Collaboration: Coordinated smooth multi-project operations from start to finish, actively resolving disputes and resource conflicts
between internal engineering departments and external clients.
• Budget Accountability: Managed project variations and change orders for high-end residential smart systems, keeping cost variances under 5% of the
initial contract value.
• Handover & Delivery: Successfully finalized testing and officially handed over 40+ integrated smart villa projects to clients, securing formal signed
completion certificates.

Participate in the design of project management processes and budget planning.
Assist managers in taking care of the fine details of a large project.
Conduct assessments to identify and seek solutions to project problems in order to reduce downtime.
Assist in resolving conflicts or disputes between the various departments of an organization.
Build and maintain good working relationships with clients to ensure complete customer satisfaction and good
prospects for future business.
Coordinate and ensure smooth operation of multiple projects from start to finish.
Maintain contact with clients through phone calls, emails or text messaging.
Monitor inventory levels to determine the need for stock procurement and replacement
Prepare and present to the manager weekly or monthly reports of project operations.
Collect data, analyze it, and help project managers to set objectives for a project.

• Project Scheduling: Developed and maintained comprehensive project management calendars using Microsoft Project to track work hours, milestones,
and expenditures.
• Risk Assessment & Controls: Monitored daily site timelines, analyzed project data to predict potential delays, and implemented administrative solutions
to protect core deadlines.
• Stakeholder Reporting: Formulated clear project completion reports, diagrams, and process timelines to keep client expectations perfectly aligned with
on-site progress.

Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
Organizing, attending and participating in stakeholder meetings.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Ensuring project deadlines are met. Determining project changes. Developing project strategies. Providing
administrative support as needed. Undertaking project tasks as required.
Assess project risks and issues and provide solutions where applicable.
Ensure stakeholder views are managed towards the best solution.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Create a project management calendar for fulfilling each goal and objective.