Document Controller
Erga Qatar
مجموع سنوات الخبرة :15 years, 2 أشهر
Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External)
Ensuring all management system documentation is the current version and easily accessible
Recording, checking and tracking all incoming and outgoing project documents
Processing and recording incoming and outgoing vendor data and engineering design drawings
Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)
Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room
Using constructware software.
Performed responsibilities of file migration and assisted in auditing
Trained junior employees in maintaining, retaining, and retrieving documents
Performed destruction and disaster recovery as demanded by the situation and management
Performed activities of quality control of documents and validation of test reports
Maintained and retrieved data in and from spreadsheets
Controlled distribution of documents to internal departments and sought proper explanation
Minimized risk impact on losing documents and maximized project opportunities
Receive, direct and relay telephone messages and fax messages
Direct the First Nations Members and the general public to the appropriate sta member
Maintain an adequate inventory of oce supplies
Respond to public inquiries
Provide word-processing and secretarial support
Develop and maintain a current and accurate ling system
Monitor the use of supplies and equipment
Coordinate the repair and maintenance of oce equipment
Answer all incoming calls and handle caller’s inquiries whenever possible
Re-direct calls as appropriate and take adequate messages when required
Greet, assist and/or direct clients, visitors and the general public
Assist the Operations Manager and other sta as requested
Provide administrative services for the Operations Manager
Register all incoming and outgoing documents
Maintain records of stocks for all the kinds of product
Filling important documents
Attending phone calls
In-charge of the inventory
Provides weekly and monthly reports of the stocks