Data Entry / Document Controller
HOT Engineering & Construction
Total des années d'expérience :12 years, 1 Mois
Responsibilities:
1. Receives, Catalogues and store hard copies and
electronic copies of all technical drawing, reports
and related information in orderly manner in line
with policies.
2. Allocates and control the document numbering
system for the project.
3. Works with precision to ensure that all
electronic and hard copy filing is accurate and is
easily retrievable.
4. Support technical projects and department.
5. Time attendance Monitor the daily attendance of
department staff and workers at site.
6. Annual Leave Update all annual leave data to
ensure that employee leave records across the
department are updated on the system.
7. Information Management Receive, classify,
merge and summarize documents and
information, and maintain records of documents
that are processed according to standard
procedures for use by management (Manpower &
Equipment).
8. Assist in making travel arrangements and
booking venues for conferences and events
Responsibilities:
1. Establish and maintain a correspondence filing
system.
2. Expedite the review and approval of
documentation, including designs, procedures,
instructions, product certification and records.
3. Plan, supervise and record document flow to and
from all necessary parties, including clients, sub-
contractors, and the project offices. Issue and
track the location of all documents and drawings.
Issue transmittal letters and receipts concerning
the documents in circulation.
4. Remove obsolete documents from distribution
and use. Coordinate storage and archiving of the
project and organizational records.
5. The focal point for document control of a major
study with other document controllers being
based in other offices.
6. Responsible for preparation of project-related
documents at a large scale, coordination, and
Liaising with the contract, project control dept.
Document control, filing, etc.
7. To organize, manage, control, and support the
Documentation section on a large scale of
projects
Responsibilities:
1. Handling intake, scanning, verification, and
storing documents.
2. Filing and archiving relevant documentation.
3. Retrieving files for other employees and
customers when needed.
4. Designing templates for documents, file types,
and document databases.
5. Checking and editing documents for accuracy
and compliance.
6. Controlling the flow of documents in and out of
the department.
7. Reporting errors or developments regarding
document storage.
8. Ensuring the secure destruction and disposal of
sensitive documents.
9. Updating and maintaining document
management systems and physical records.
10. Maintaining the security of confidential
documents.
11. Assisting employees with accessing documents
through our document manage system.
* Diploma Computer Hardware & Servicing * Certificate of Computer Hardware Servicing NCII