Aleck Vixen Ortiz Ramos

• Coordinating the sales team by managing schedules, filing important documents and communicating relevant information
• Preparing Sales Quotations
• Respond to customer inquiries, complaints and give after-sales support when requested
• Handling the processing of all orders with accuracy and timeliness
• Assist in the preparation and organizing of promotional material or events
• Cold-calling prospective customers and follow-ups
• Preparing monthly sales report

• Responsible for providing all dealers functions such as Productions, Claims, Statement of Account both receivable and payments
• Prepares monthly documentation and reports
• Issue monthly statement of accounts to Dealer
• Issue and deliver insurance policies to Dealer
• Assist client and dealer concerns regarding insurance policies, claims and accounting matters

• Drafts and finalizes communications
• Receives, logs and releases incoming and outgoing communications
• Enters and receives documents in the Document Tracking Information System
• Assist and refers clients to proper person/office for their query
• Files and retrieves documents and records
• Sends communication through email or fax
• Assist in clerical functions of other clusters
• Performs other related functions as deemed necessary

• Provides staff and office support for the Dean and handling telephone communications
• Serves as a primary point of contact between the office, students, and other external constituents on a range of day-to-day issues
• Updates data to maintain departmental records and databases
• Establishes and maintains files and records for the office
• Coordinates and oversees management of supplies, equipment, and facilities for the office