Administrative Assistant
Al Fahad Security Solutions
مجموع سنوات الخبرة :8 years, 4 أشهر
• Handled administrative requests and queries from senior managers
• Assisted managers in compiling and organizing materials for meetings.
• Sourced and verified quotations from suppliers before initiating purchase processes.
• Coordinated with suppliers for the prices and for the delivery of materials.
• Prepared quotations, TAX Invoice, LPOs and submit to clients.
• Handled petty cash and tracking the cash flow of the company and update in the system.
• Received and screened high-volume internal and external communications, calls and email.
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assisted in the preparation of weekly scheduled reports
• Helped staff to maximize efficiency by providing clerical and secretarial support.
• Developed and maintain a filing system.
• Prepared and submitted MOM for the weekly meeting and followed up on actions.
• Ordered office supplies and research new deals and suppliers
• Entered TAX Invoices, online payments, cash payments in the system
• Processed month-end payroll for prompt staff payments.
• Assisted in creating employment contracts, variation agreements and other written documents.
• Maintained and updated employee files and records.
• Short listed applicants, conducted initial interview, and referred qualified applicants to the COO for final interview.
• Maintained detailed administration and office procedures to improve accuracy and efficiency.
• Encoded, finalized and filed the Material testing and Soil Investigation reports.
• Prepared, finalized and sent Quotations, Local Purchase Order, Letters and sent it to respective clients.
• Handled and tracked the daily petty cash flow of the company.
• Input sales, purchase and cash transactions to the system.
• Prepared cheque payments
• Typed and proofread documents.
• Kept and maintained accurate filing system for preservation of office information
• Acted as main contact for staff and clients.
• Answered and helped resolve enquiries from clients, vendors and general public.
• Prepared Excel spreadsheets to track banking transactions and financial performance.
• Created and maintained logical and orderly digital filing system for impeccable record keeping.
• Released the final reports to clients and contractors.
• Checked and sent emails to clients and responding promptly to customer inquiries.
• Answered phone calls and messages then transferred it to the appropriate department.
• Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.
• Provided printing, photocopying scanning support to colleagues.
. Isabel