Project Coordinator
EMMANUEL BOADI
Total years of experience :28 years, 1 Months
Global Fund for Aids, TB and Malaria
UNITED NATIONS DEVELOPMENT PROGRAMME
ZIMBABWE COUNTRY OFFICE
Individual Contract) -
Next Wave Ventures
, Burundi
•Within the three months prepared and executed a comprehensive country office and other projects procurement plans
•Develop a comprehensive contracts’ database for the Country Office to monitor and evaluate milestones set and performances of contractors to ensure prompt and effective service delivery.
•Reviewed procurement requests ensuring their alignment with procurement plans and compliance with UNDP procurement regulations, rules, policies and procedures.
Within the three months strengthened and broaden vendor-sourcing procedures thereby ensuring value for money.
•Reviewed procurement requests ensuring their alignment with procurement plans and compliance with UN Women regulations, rules, policies and procedures.
•Timely Preparation of purchase orders and contracts in and outside
Sierra Leone National Revenue Authority (NRA)
•As head of a team developed a comprehensive supplier’s database for the Authority to identify and foster relationships with partner suppliers to ensure prompt and effective service delivery.
•Developed an annual detailed procurement plan that accelerated procurement processing time, and budget implementation as well as provided a tool for monitoring and evaluating procurement processes and procedures according to Sierra Leone public procurement guidelines.
•Developed Standard Operating Procedures for the Authority, which ensured business continuity.
•Reviewed and updated all contractual arrangements with suppliers/contractors which defined activities to be undertaken leading to easy monitoring of results.
•Ensured implementation of the Sierra Leone Public Procurement Act of 2004 and provided procurement advice to management.
•Undertook field mission to the provincial offices to monitor compliance with the procurement rules and rules and regulations.
, Sierra Leone Country Office
•As part of the 2007 Sierra Leone Elections procurement team, on a weekly basis reviewed the elections procurement plan and timelines that ensured timely and effective service delivery.
•Facilitated the procurement of electoral materials and security gears for the security forces through the Peace Building Fund Elections support programmes that was deemed as success as Sierra Leone was one of the first pilot countries implementing the Peace Building Fund.
•Managed the procurement process of acquiring a logistics warehouse base for National Electoral Commission of Sierra Leone during the Elections period, which improved the operations of the commission, and led to the annual cost savings in rents.
•Analyzed and interpreted the UNDP financial rules and regulations to UNDP identified vendors to ease service delivery as well as provided solutions to a wide spectrum of complex issues related to procurement and logistics.
•In collaboration with programme staff managed and monitored civil works contracts for construction projects undertaken by UNDP in Sierra Leone that led to timely and effective service in more than 50 communities for the donor supported Arms for Development and Community Recovery projects.
•Effectively assisted in Atlas vendor and assets management, to avoid duplications and ensure accuracy of data and vendor profiling.
•Played an active role in proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
•Provided basic training to vendors and implementing partners, on the United Nations’ procurement procedures and policies that led to improved communication thereby reducing transaction cost in service delivery.
•Served as the Secretary Ex-Officio to the Contracts, Assets and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) revising and certification of submissions to the Committees in order to reduce the possibility errors and omissions.
•Undertake field missions to supervise and guide field staff to ensure delivery of contractual milestones and quality
, Liberia Country Office
•As part of the 2005 Liberian Elections procurement team, facilitated the procurement of electoral materials as well as on a weekly basis reviewed the elections procurement plan and timelines to avoid deviations and for effective service delivery.
•In collaboration with programme staff managed and monitored civil works contracts for construction projects undertaken by UNDP in Liberia leading to timely and effective service in 5 counties for the Arms for Development and Community Recovery and DDR projects.
•Successfully worked as part of a team which was responsible for effective delivery of procurement goods and services especially in the procurement activities of the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) in order to obtain the best value for and timely service delivery
•Effectively rendered procurement and technical support to various construction projects undertaken by UNDP in Liberia.
•Managed request for proposals, request for quotations and invitation to bid for issue to potential vendors, review proposals, quotations and bids, and prepare bid abstracts as well as draft/raise purchase orders and with related supporting documentation.
•Supported the programme staff in ensuring compliance with UNDP procurement rules and procedures and guided efforts in identifying suitable vendors and carried out field visits as required.
•Served as the Secretary Ex-Officio to the Contracts, Assets and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) revising and certification of submissions to the Committees in order to reduce the possibility errors and omissions.
•Undertook field missions to supervise and guide field staff to ensure delivery of contractual milestones and quality assurance.
United Nations Mission in the Democratic Republic of Congo (MONUC)
•Processed invoices and relevant documentations required for the approval of payments to the mission’s suppliers and contractors for civil works as well as goods and services.
•Designed procurement-related communications, guidelines and including notifications to suppliers on the status of their milestone payments in progress and related adjustments for discrepancies (damages and/or short-shipments).
•Collaborated with Receiving and Inspection Unit (R&I) and requisitioning offices to resolve problems with suppliers on discrepancies of related shipments and delivery.
•Provided quality assurance vis-à-vis suppliers’ invoices, R&I reports, ensuring that only the matching invoiced amount for the goods/services satisfactory received by mission are processed for payment by finance unit.
•Instrumental in accelerating payments to achieve cost saving by taking advantage of discounts offered by the suppliers/contractors for prompt payment; submitted payment documents to cognizant certifying officers for approval.
Developed a database for tracking United Nations Mission’s (UNAMSIL) sea containers movement in/out of the mission area, which ensured accurate records keeping for the timely delivery of goods.
•Collaborated with Property Control and Inventory Unit (PCIU), Receiving and Inspection Unit(R&I) and Contingent Owned Equipment Unit (COE) to carry out verification exercises and reporting on United Nations sea containers and other non-expendables to update Field Assets Control Systems (FACS.
•Regularly updated the system (FACS) with new information on asset users and authorization of supply requisitions for issuing out of stocks and ensuring efficient documentation.
•Maintained unit files, databases and records in order and secure, which made certain that the established code of numbering assignment is observed.
•Liaised with United Nations Mission’s (UNAMSIL) budget and procurement sections to ascertain the status on supply section’s purchase requisitions rose in order to advise end users on the arrivals of items.
•Worked with Property Control and Inventory Unit (PCIU) to maintain accurate and auditable records in both hard copy and electronic format for property control and accountability in the mission in conformance with secretariat Administrative instructions.
•Assisted in the preparation of asset verification and disposal documentation for accurate record keeping.
•Worked extensively with PCIU, R & I, COE, Food/Fuel Units to verify the accuracy of information for the update of FACS and other databases.
•Undertake field missions to supervise and guide field staff to ensure delivery of contractual milestones and quality assurance.
Processed invoices and relevant documentations required for the approval of payments to the company’s suppliers and contractors for goods and services.
•Maintained purchasing and stores department files, databases and records in order and secure, which made certain that the established code of numbering assignment is observed.
•Played an active role in proper monitoring and control of procurement processes including organization of procurement requests, receipt of quotations and evaluation, and issuance of purchase orders. Negotiation of certain conditions of contracts in full compliance with the company’s policy.
•Involved warehousing management of company by ensuring right stock levels of materials and spare parts are maintained always to avoid shortages.
•Involved in the logistics and transportation planning of the company by ensuring materials and spare parts are received on the mine site at right time to avoid unnecessary down times of operations.
Processed invoices and relevant documentations required for the approval of payments to the company’s suppliers and contractors for goods and services.
•Maintained purchasing and stores department files, databases and records in order and secure, which made certain that the established code of numbering assignment is observed.
•Played an active role in proper monitoring and control of procurement processes including organization of procurement requests, receipt of quotations and evaluation, and issuance of purchase orders. Negotiation of certain conditions of contracts in full compliance with the company’s policy.
•Involved warehousing management of company by ensuring right stock levels of materials and spare parts are maintained always to avoid shortages.
•Involved in the logistics and transportation planning of the company by ensuring materials and spare parts are received on the mine site at right time to avoid unnecessary down times of operations.
Processed invoices and relevant documentations required for the approval of payments to the company’s suppliers and contractors for goods and services.
•Maintained purchasing and stores department files, databases and records in order and secure, which made certain that the established code of numbering assignment is observed.
•Played an active role in proper monitoring and control of procurement processes including organization of procurement requests, receipt of quotations and evaluation, and issuance of purchase orders. Negotiation of certain conditions of contracts in full compliance with the company’s policy.
•Involved warehousing management of company by ensuring right stock levels of materials and spare parts are maintained always to avoid shortages.
•Involved in the logistics and transportation planning of the company by ensuring materials and spare parts are received on the mine site at right time to avoid unnecessary down times of operations.
Clearing & Forwarding)
courses: Diploma Certificate in Public Procurement, Level 2 - UNDP Procurement Services Office / Chartered Institute of Purchasing and Supply, (CIPS
courses: Principles of Procurement, Foundation Stage Chartered Institute of Purchasing and Supply, (CIPS