Site Secretary/Receptionist/Procurement/Admin Assistant
Boom General Contractors
Total des années d'expérience :7 years, 11 Mois
Position Held: Secretary/Receptionist
Job Description:
• Answers telephone system to transfer calls, respond to inquiries, and/or take messages.
• Greet individuals entering the office to respond to inquiries; and direct individuals to the appropriate department
• Performs general secretarial and clerical functions to support office operations.
• Receives various items (e.g. mail, special deliveries, packages, supplies, etc.) to distribute materials to appropriate parties.
• Keeping the reception tidy.
• File and update contact information of employees, and suppliers
• Prepare and disseminate LPOs.
• Perform other roles and tasks that are required.
• Provide full secretarial and administrative support to the project team and department to ensure the smooth running of the departments operations.
• Maintain records of Engineers and assist in their movements.
• Develop and maintain a document control process for efficient management.
• Maintain a proper and user-friendly filing document control system for recording and tracking of all documents for the project team and department.
• Support the officers and project team in daily admin roles and assist in keeping stock of stationery supplies for the department.
• Perform data entry, recording, printing, and filing duties.
• Assist in checking and verifying staff claims and invoices for the project team.
• Prepare and raise purchases requisition for the purchase of office equipment for new staff
Position Held: Inventory Clerk Job Description:
• Compiles and maintains records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in establishment: Counts material, equipment, merchandise, or supplies in stock and posts totals to inventory records, manually or using computer.
• Compares inventories to office records or computes figures from records, such as sales orders, production records, or purchase invoices to obtain current inventory.
• Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies.
• Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost.
• Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost.
• Prepares reports, such as inventory balance, price lists, and shortages.
Company Name: Franklin Baker Position Held: Administrative Clerk / Secretary Job Description:
• Collect data and information for preparing weekly, monthly, and annual reports.
• Provide a full range of reception services. Respond to requests for information from the public or employees by answering the phone, greeting the public, mailing program information, and making referrals.
• Update files, and maintain a variety of records such as addresses, telephone numbers attendance and timesheets, numerical logs, ledgers, and client files.
• Photocopy documents, collate, assemble, and distribute materials.
• Type or produce reports or correspondence utilizing word processing, spreadsheet, and other business software.
• Receive, review, and compare documents, forms, or applications for completeness and accuracy.
• Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data; check and correct entries for input errors.
• Monitor and maintain office supplies and materials.
• Assist with special projects as assigned.