Purchasing Assistant
Mega Mic General Trading LLC
مجموع سنوات الخبرة :16 years, 10 أشهر
o Research potential vendors
o Compare and evaluate offers from suppliers, negotiate pricing and contract terms of agreement
o Prepare purchase order, track status of orders and ensure timely delivery
o Check and negotiate freight from the forwarder, booked shipment, coordinate with the supplier for the shipment made and track shipment
o Prepare all documents needed for clearing of import container
o Ensure that any invoices are sent to accounts for payment
o Update vendor’s records such as price, item, contact details, term and contract agreement
o Prepare reports on purchases and shipments, including cost analyses
o Monitor stock levels and place order as needed
o Coordinate with the warehouse for container delivery
o Enter Import bill entry to the system
o Deal with non supplied, under order, over orders and damage goods
o Analyze request received from the client, Prepare and send quotation to clients
o Source appropriate vendor/s and quality products as per client’s requirements
o Obtain best possible price from various vendors for price analysis
o Follow up client’s order from the quotation and monitors sales monthly
o Prepare purchase order and monitor delivery or pick up of the items from supplier
o Update vendor’s records such as price, item, contact details, term and contract agreement
o Responsible to reply on any discrepancies occurred on goods shipped to the clients
o Researching potential vendors, comparing and evaluating price offers from other suppliers.
o Negotiate contract terms of agreement and pricing, maintain good relationships with the vendors
o Prepared purchase orders and monitors delivery of the items from the store and showrooms
o Collaborate with the financial and accounting dept. on contracts, invoicing and payment matters
o In charge in Posting all the invoices in the system (Microsoft Dynamics NAV)
o Verifies receipt of the items by comparing items received to items ordered; resolves discrepancies in the delivery receipt and actual item
o Prepares Monthly Purchase reports and Payables, Handle and monitor Petty cash
o Monitors and check supplies and tools of the company
o Conduct annual inventory of the items from warehouse and showroom
o Responsible for providing support in conceptualizing, analyzing, planning and monitoring processes and activities pertinent to handled category
o Monitors product conditions, inventory and availability, and reports the data as reference for order projections, demand and forecast
o Identifies product improvement and develop new products by conducting market and consumer researches, marketing activities and competitors
o Conducts monthly trade checks of products in the market against competitor items
o Review sales performance and aiming to achieve monthly and annual sales quota
o Develop sales strategies and approaches for various products and services such as sale and promotion, sponsored event, etc.
o Regularly coordinates to production in printing of Design of the item
o Assists in marketing activities and product promotions, endorsements and events to support product to increase sales
o Update employees files and distribute memo in different department
o Assist in giving exam of the applicant, prepare and monitors supplies
o Assisting in checking payroll from time card and encode in the system
o Ensuring customer satisfaction
o Take customer’s orders and assemble the orders
o Notify kitchen staff of any food orders or food shortages.
o Maintain high standards in product quality, service excellent and general cleanliness
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