RECEPTIONIST cum SECRETARY
Future Day Contracting LLC
Total years of experience :8 years, 3 Months
Answer phone calls and redirect them when necessary.
Welcoming visitors to the office and introducing them to the appropriate personnel.
Providing a range of reports depending on what is requested by the manager or sales associates.
Assisting with the maintenance of social media accounts.
Preparing and emailing a report on weekly activities to agents.
Updating Listings.
Distributing mail, faxes and overnight packages to the appropriate parties.
Overseeing the general appearance of the office, as well as keeping supplies well stocked.
Checking DEWA & SEWA Bills (Water and Electricity Bills)
Schedule appointments and meetings between real estate agents and clients by setting dates and timeslots that are convenient for both
Printing Commercial Licence for Clients
Receiving cheques, receipts, and cash and forwarding it to Accounting Dept.
Take messages, direct calls, and answer telephone calls
File, sort, copy, and compile records on various activities, like business transactions and office activities
. Route, sort, and open incoming mails
Prepare outgoing mails and also answer correspondence
Run errands and also deliver messages
Order services, supplies, and materials
Arrange appointments, manage calendars, and complete work schedules.
Report any problems with office equipment; help resolve the issues if possible
Responsible for performing clerical and administrative duties, assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients and restocking office supplies.
Maintain and update filing, inventory, mailing, and data base systems, either manually or using a computer.
Answer telephones, direct calls and relay messages to the respective staff or managers.
Compile, copy, sort, and file records of office activities, business transactions and other activities.
Operate office machines, such as photocopiers and scanners, facsimile machines, and personal computers.
Receive of variety of documents, distribute and file for the record.
Perform data entry and scan documents.
Fix and troubleshoot malfunctioning office equipment.
Monitor and restock office supply materials.