Human Resources Payroll Officer
American University of Middle East (AUM)
Total des années d'expérience :14 years, 6 Mois
Processing Monthly Payroll accurately and timely
Ensure to maintain payroll system up-to-date and accurate
Analyze payroll issues and recommend corrective actions
Responding to inquiries of employees concerning their Salaries,
Leave Entitlements, End of Service Benefits and Deductions.
Calculating Leave Entitlements, End of Service Benefits, Medical Insurance Purchased, Deductions (Lateness, Absences & Unpaid Leave) in accordance to Human Resources Policy.
Preparing monthly reports and submit to Finance Department such as (Payroll Report, Payroll Cost Report, Leave Provision, Indemnity Provision and quarterly Key Management Report)
Preparing monthly Overtime & Non-Payroll payments.
Analyzing employee’s contract in relation to Salaries, Overtime, Allowances and other entitled Benefits.
Creating profile of new employee in the system.
Preparing Increment/Promotion Letters and Internal Transfer Memo
Contributes to the team effort by accomplishing related results as needed.
Knowledge in Kuwait Labor 2010.
• Checking the daily attendance of the employees to monitor the late and absent
• Preparing Warning and Termination Letters as per the Company Policy
• Updating the payroll records if there is change status in Job Title, Department, Salary & etc.
• Preparing Letters, Memo’s and Certificates if needed.
• Updating the Monthly Master List for all employees in the company.
• Maintains payroll information by collecting, calculating and entering data in the data base.
• Checking and resolve payroll discrepancies by analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures, reporting needed changes.
• Maintains employee confidential information
• Responsible for computing Leave Balance and have Knowledge of computing End of Service Benefits.
• Knowledge of Kuwait Labor Law No. 6 of 2010
• Keep employee related databases up to date and suggest improvements.
• Maintain accurate record keeping and document management system.
• Assisting with the day-to-day efficient operation of the Human Resources
• Receiving travel & hotel requests from every divisions or department and communicates with employee/guest to confirm itinerary details, e.g., routing destinations, travel dates, per diem allowance, hotel accommodation and other travel related issues.
• Requests booking arrangements from various travel agents or airlines with respective offers from each.
• Computes cost of air travel from each bidder and makes the appropriate decision to select the most efficient routing.
• Plans, describes, arranges, explains and confirms itineraries to all passengers.
• Works with internal concern person in divisions or departments to resolve issues that may arise particularly related to itinerary changes and flight cancellations.
• Screened resumes and applications to assist in recruitment efforts, schedule for interviews and coordinate follow-up interviews for managers.
• Responsible for updating the residency and civil id expiration of the employee.
• Performs miscellaneous clerical functions and special projects as assigned.
• Maintains various payroll records such as timecard sheets.
• Prepares salary and wage payrolls including deductions.
• Monitors the account distribution of salary and wage payments including correcting prior distributions.
• Gathers and analyzes payroll data and makes recommendations and prepares various payroll reports to be submitted to manager.
• Makes and checks routine arithmetic calculations.
• Posts figures and enters data on appropriate payroll documents and/or enters data in computer system.
• Responsible for entering employee salary, designation, position and salary increment in the system.
• Preparing and updating number of employees report to be submitted to the manager every month.
• Responsible for providing support in the various human resource functions, which include recruitment (Over Seas), Hotel &Ticket booking
• Processing documents in Philippines Overseas Labor Office (POLO) for recruitment.
• Attended employee’s inquiries, concerns and complains.
• Monitor staff performance and attendance activities.
• Preparing memos, letters, certificates and sending emails.
• Computing Leave Balance of the employees.
• Computing End of Service Benefits of the employees
• Knowledge of Kuwait Labor Law No. 6 of 2010
• Preparing monthly bills of tenants (water, monthly dues & others)
• Preparing of cash disbursement and at the same time issuing checks for company expenses.
• Prepares monthly accounts receivable
• Prepares monthly accounts payable and cash receipts
• Prepares monthly petty cash replenishment
• Prepares weekly and monthly reports of every departments
• In charge in inventory of office and housekeeping supplies
• In charge in cashiering
• Responsible for depositing the cash and checks in bank
• Prepares monthly disconnection notice
• Monitors maintenance and housekeeping departments activities
• Preparing monthly balance statement