Finance Assistant
RTI International
مجموع سنوات الخبرة :6 years, 1 أشهر
Processes payments for staff travel advances, ensuring advances are liquidated on time and accurately.
-Data inputs into Quickbooks accounting software.
-Monthly Bank Reconciliation.
-Preparations of tax returns and reports
-Prepare payments vouchers in support of payments for project activities & suppliers invoices confirming such payments.
-Prepares Travel Authorization forms and Checking Travel Expenses Reports for staff.
-Prepares, updates, maintains inventory records.
-Provides support in compiling & of the monthly financial reports package for respective projects.
-Address monthly financial reports review comments raised by the Accountant in relation to travel and activity advances & respective liquidations.
-Reviews sub-grantees financial documents in consultation with the Senior Grants Manager.
-Maintain petty cash and making petty cash payments.
-Preparing Budgets for TOT and Zonal Training Activities for the Division
-Make payments to workshop participants (Including travel & meals refunds) as designed by the supervisor.
-Process checks to suppliers and employees.
-Ensure adequate filling of finance documents.
-Accounting/ keep track of expenses & other financial transactions, mainly involving expenses entry, tracking and record keeping.
-Fuel reconciliations for Division vehicles & motorbikes
-Maintenance of all office suppliers.
-Supervising Division drivers.
-Managing all office administration issues at division level.
-Responsible for all logistics arrangements of the Division and Districts activities.
-Monitor motor vehicles and motorbikes/fuel usage- fuel reconciliations.
-Maintain Division and District inventory.
-Supervises Division drivers.
-Collections of Monthly timesheets from Divisions staff.
-Preparation of staff salary allocation based on monthly timesheets.
-Performs any other duties assigned by the supervisor
Ensuring field finance office operates efficiently
-Maintenance of Cash book
-Issuance of payments in accordance with organization purchasing procedures & authorization limit
-Daily cash count & balancing of safe float
-Ensuring floats are closed in a timely manner
-Completion of monthly cashbook & submit to the Finance Manager
-Preparation of WHT Certificates for Suppliers
-Timely & accurately entering of accounting Transactions in SAGE
-Updating VAT register
-Submission of Month end cash count, unclosed floats list & WHT Certificates & expenses summary to the Finance Manager.
-Upkeep of the finance aspect of the fixed asset register
-Making payments to suppliers
-Reporting any anomalities or suspicious transactions to the Finance Manager or Financial Controller
-Travelling to & making payment in the field
-Preparing, holding & closing floats
-Organizing & maintaining the finance department Filling system
-Reconciling training attendance sheets to payments sheets
-Assisting internal auditors & technical teams in their queries
-Performing random audits checks and assisting checks and assisting in the facilitation of any external audits
-Assisting in the Finance Manager in the completion of donor compliance quarterly checklists for submission to the Head Office in Dublin.
Preparing of Salaries
-Computing of Fridge benefits surtax provision tax
-PAYE, Withholding Tax Returns to MRA
-Bank Reconciliation
-Preparing payment vouchers
-Issuing of cheques
-Preparing Debtors Statements
-Daily Banking
-Recording and posting customer invoices into Sage
-Recording and posting receipts into Sage line 50
-Maintaining Petty Cash
-Preparing and updating cash book
-Contact and follow up customers for due payments
-Preparing of payment vouchers
-Daily Banking
-Updating of registers Fixed Assets, Loan, invoices, Receipts, utilities and fuel
Reviews and processes Advance Requests, Liquidations and Expense Reimbursements for timely submission to the Blantyre office.
-Safe-keeps cash for program activities on behalf of the respective Advance Requestors and providing the cash to them when needed.
-Makes disbursements for program activities i.e. cash, refreshments and training materials, when necessary.
-Banks cash balances from advances and sundry receipts.
-Manages the petty cash fund, ensuring petty cash claims are supported by appropriate documentation and duly approved by authorized signatories.
-Ensures timely reconciliation and replenishment of the petty cash fund.
-Conducts verification of beneficiaries for various program supplies including commodities.
-Spot-checks training & other program activities (physical or via telephone).
-Ensures compliance with Government of Malawi statutory requirements & PCI and donor policies, rules & regulations.
-Carries out physical verification of inventories of fixed assets and suppliers.
Audit & Information systems