Document Controller
KELLER ARABIA - NEOM THE LINE PROJECTS
Total des années d'expérience :5 years, 9 Mois
Job Summary:
1. Primarily working in Aconex: Project Workflows, Transmittal, Exporting Aconex Reports in excel, etc.
2. Filing and documentation.
3. Scan and upload paper documents onto a digital filing system.
4. Prepares Daily Progress Report and send it to Delivery Partners.
5. Prepares documentation of Work Inspection Requests; (survey report ITP, pictures, drawing, Aces Lab Test Reports, ) and forward all the documentation to the Lead QC Engineer for checking.
6. Assist all the Engineers for documents needed.
7. Maintain the accuracy of data to avoid QA rejections.
8. Assist the HSE Department to upload reports in Aconex.
9. Make a requestion request for office supplies used.
10. Assisting documentation for Material Inspection Request (MIR).
11. Consolidates and combine all the reports of Work Inspection Requests for Durability and Chemical Test at 7 and 28 Days.
12. Update reports in the server log.
13. Attend the Document Control Weekly Meeting for all the Contractors working at NEOM THE LINE Projects.
14. Coordinate to the person in-charge who are responsible to make a revision of the reports and resubmit in Aconex.
15. Coordinate to the Lead QC Engineer about the reports uploaded in Aconex with code A - Work May Proceed, B - revise and resubmit, C - Do Not Proceed etc.
16. Maintain confidentiality regarding sensitive documents.
17. Print and distribute documents as needed.
Job Summary:
1. Checking and monitoring employee's attendance.
2. Timesheet report for payroll,
3. Issuing of Memorandums.
4. Processing employees' insurance to Tawania website.
5. Prepares monthly employees' recognition,
6. Checking flight bookings, hotels and restaurants for costing.
7. Requesting office supplies and materials,
8. Scheduling employees vacation leave.
9. Monthly monitoring of vehicle maintenance.
10. Coordinating with finance for employee's iqama renewal.
11. Sending request to finance for flight bookings to newly hired employees.
12. Inventories.
13. Update employees 201 files
14. Sorting important document
15. Prepares employee leave application form
16. Checking and monitoring employees end of contract service.
Job Summary:
1. Received employees concerns or inquiries and coordinate to the person in-charge for immediate action.
2. Disseminate memorandums to the employees.
3. Print, scan and filing of documents.
4. Maintain Confidentiality
5. Receives visitors and direct to the person concern.
Job Summary:
Seasonal
Job Summary:
1. Customer Service Representative in Macy's Credit American Express Account and provide good customer service.
2. Receiving and processing orders for products or services from customers via phone, email, or other communication platforms.
3. Processing payments by taking credit card information over the phone.
4. Handling customer complaints regarding orders that were damaged or incorrect.
5. Processing returns by following company policies and procedures.
6. Answering customer questions about products and services using knowledge of in-depth product knowledge.
7. Providing information about the status of an order or shipment, processing returns, and answering questions about shipping rates or methods.
1. Performs job functions consistent with the Institution's vision and mission statement, core values.
2. Receives visitors to the work unit; assesses and responds to their needs by providing basic information on services, processes, procedures and guidelines relative to the functions of the work unit; directs the visitors to the proper parties if concerns are beyond one's jurisdiction and/or authority.
3. Communicates with clients, employees, and other individuals to answer questions, to disseminate or explain information, and to address complaints, answers telephones, directs calls to and takes messages for person concerned.
4. Open, sorts, and routes incoming correspondence and related documents.
5. Dispatches and records outgoing communication and releases documents requested from the office with the superior's approval.
6. Composes and types/ encodes, formats, proofreads, and edits routine correspondence, memoranda, reports, statements, and other similar materials in accordance with instructions from and subjects to review of superiors.
7. Gathers, retrieves and records statistical information and other relevant data for inclusion in reports; computes, records, and proofreads data, and other information, such as records or reports; assists with the maintenance of data bases for information systems in the department.
8. Extends administrative and clerical support such as processing of transactions, data collection and collation, and provision of logistical support on projects and activities being undertaken by the office with functions and specific tasks particular to the office or work area assigned.
9. Completes work schedules, manages calendars of activities with the department, and arranges appointments as applicable.
10. Assists in the preparation of logistical requirements including venues and facilities for programs and activities initiated and implemented by the department.
11. Acts as document custodian for the office, complies, sorts and maintains records of transactions and office activities of the work unit; organizes, maintains, updates, and/or confidentiality of classified information.
12. Retrieves files, records, and other documents to obtain information to respond to request.
13. Maintains supplies requirements of the work unit by anticipating requirements and checking stocks to determine inventory levels; places orders by preparing requisition forms; verifies receipt of requested supplies and materials; maintains stocking of items and issues supplies to work stations.
14. Assists in maintaining cleanliness, order, and safety in the workplace.
15. Consolidates work outputs, results, and accomplishment into monthly and annual performance reports and submits these as well as other required reports to the superiors in the organization.
16. Attends internal and external institutional activities such as spiritual formation, committee meetings, general assemblies, convention, convocations, programs, and special activities.
17. Attends training programs and learning sessions for the enhancement of professional, technical, and personal proficiencies.
18. Performs such other assigned functions that are analogous, germane or related to and/or implied from the preceding enumeration of duties and responsibilities.
1. Checking and monitoring employees attendance
2. Answering in-coming telephone calls
3. Receiving in-coming documents including Application letter, Job Opening from othe company, etc.
4. Posting job vacancies
5. Informing applicant of date of examination and interview.
6. Preparing and Monitoring Job Requisitions
7. Requesting office supplies and materials
8. Encoding job evaluation of employees
9. Assisting during the Orientation Program for new employees
10. Encoding Job Description of employees
11. Preparing Service Renewal and Clearances of the employees
12. Releasing employees records upon request.
13. Representing the Office during the Job Fair and conducting initial interview of applicants.
Currently studying
Bachelor of Science in Business Administration major in Human Resource Development Management
Housekeeping National Certificate Level II