جون Thangappan

• Working as an Office assistance to manage the Administration.
• Handling appointments and arranging meetings for the Dept. Managers.
• Preparation of department organization chart and job descriptions
• Registering the incoming and outgoing documents for controlling their tractability and filing.
• Transcribes communication details and records proceedings of conferences and staff meetings.
• Preparing the minutes of meeting & distributing to the meeting attendees.
• Prepare progress report and monthly planning schedule for the site activities.
• Receive & log all documents before being forwarded to assignee.
• Preparation for inter office Memos & Circulars, Weekly Report, Monthly Report, Daily Reports, Incident /
Accident Reports, Quality Incidents Report.
• Keeping correspondence with all the departments and making of schedules and arranging the meeting with
one department to another as per Managers Instructions.
• Responsible for receiving and logging of various documents from vendors.
• Handling all typing jobs like Quotation, Delivery Note, Purchase Order and other office related job.
• Distribution outgoing and incoming correspondence and filing in proper place.
• Treat all outgoing and incoming correspondences strictly confidential and not to release any information to
any staffs without proper approval.
• Maintain and up to date records of all sections individually.
• Prepare and manage correspondence, reports and documents.
• Implement and maintain office systems.
• Input data in the computer regarding the account settlements from various suppliers.
• Reviewing & recording time sheet & Man hours for all employees
• Responsible for ordering and maintaining office supplies.
• Preparing weekly reports and monthly production reports.
• Perform other jobs as required by the department manager in relation with other departments.
• Maintains section file and ensures confidentiality of documents under my control.

PROJECTS HANDLED AS PROJECT COORDINATOR
SIPCHEM - Facility Building Maintenance & Services (Skilled Manpower Supply)
SABIC (SHARQ) - Operation (Skilled Manpower Supply)
TASNEE Oil & Gas Plant Building Maintenance, Skilled Manpower Supply
COVER SUPERVISOR’S RESPONSIBILITIES AS WELL
SISCO- Total Camps, Warehouses, Assets, Offices Facilities Management Services (In House)
MAADEN Aluminum Residential Housing - Total Facilities Management
MAADEN Phosphate Residential Housing - Total Facilities Management
SADARA Housing - Total Facilities Management

• Leading The Day-to-Day Operations for Various Project of Facilities Operations and Management
• Coordinate and direct all the Project Supervisors/ Site Coordinators.
• Monitor all projects are operating within the budgets.
• Overseeing and scheduling the Preventive maintenance activities
• Familiar with SAP, SSRS, MRQ, TALABI systems
• Conduct Daily & Weakly Safety Awareness Meeting
• Calculated Daily invoices and created Daily service entry sheet (SES) using SAP system.
• Responsible for daily created (PR) purchase request through SAP.
• Prepare and manage correspondence, reports and documents.
• Implement and maintain office systems.
• Communicate verbally and in writing to answer inquiries and provided information.
• Maintain all-important documents of each clients file to be ready at hand when needed.
• Input data in the computer regarding the account settlements from various suppliers.
• Approving time sheet & Man hours for all employees
• Perform other jobs as required by the section head in relation with other departments.
• Maintains section file and ensures confidentiality of documents under my control.
• Responsible to prepare monthly report to the office of the company Chairman.
• Responsible for coordination between Company Management and compatriots, perform other related jobs as
and when required.

• Conduct Daily & Weakly Safety Awareness Meeting to all technicians, operators, and helper.
• Distribute work instruction for daily activities.
• Attend meeting with client for Operate, Maintain and Develop Proper Conditions for Plant Facilities.
• Preparing and approving monthly time sheet.
• Control the overtime of employees and ensure the smooth operation.