Cost Control Officer
Tornado Group
Total years of experience :14 years, 8 Months
• Maintaining records for all project activities such LPOs, subcontract agreements, variations, suppliers invoice, subcontractors payment certificate and petty cash in the Register of Expenses report on a daily basis.
• Preparing subcontractor’s payment certificates.
• Coordinating with accounts for subcontractor’s payment/check status.
• Preparing the actual cost vs. budget report to monitor the all the projects expenditures.
• Keeping the budget of each project under control by raising queries to procurement dept. and project manager for the discrepant expenses.
• Handling all MEP sites and office petty cash (request, verification of receipts, liquidation and report)
• Reconciling accounts of subcontractors, petty cash holders and records from excel and system.
• Assisting clients personally, thru phone call and email with regards to their payments, requests and inquiries.
• Providing correct and accurate billing invoice to the clients.
• Handling complaints from customers, investigate and draft suitable replies and ensure improvements are implemented to address problem areas.
• Ensuring special requests by customers are elevated to higher management and inform them on the status.
• Timely follow-up and collection of accounts receivable and sending out notices.
• Preparing monthly Accounts Receivable reports including analysis/status of overdue accounts.
• Interpreting contract requirements and translating those requirements into an invoice template.
• Updating & maintaining relevant billing data in financial systems and updating clients’ files.
• Ensuring that all charges are billed completely and accurately.
• Generate and send out statement of account based on date stipulated in the contracts.
• Collection of outstanding accounts receivable from the existing clients, resolving customer billing problems and reducing accounts receivable delinquency.
• Reconciling customer account; details for non-payments, delayed payments and other irregularities, research and solve payment discrepancies.
• Communicating with customers via phone, email, mail or personally to keep and improve client relations.
• Preparing and submit reports such as aging analysis and collection report per specific deadlines.