mary grace sy

• First point of contact, dealing with correspondence and phone calls
• Organizing meetings and appointments, often controlling access to the manager/executive; taking minutes of meetings
• Managing calendar for important meetings and deadlines
• Implementing and maintaining procedures/administrative systems and documentation
• Collating and preparing expenses sheets, making an invoice, payments, and issuance of Local Purchase Order (LPO); aligning with the accountant with expenses and VAT filing and WPS processing.
• Devising and maintaining office systems, including data management and manual filing systems.
• As a Human Resource facilitate the hiring process, applicant selections, manage schedule of interview, preparing the offer letter and liaise with the PRO for visa related concerns.
• Dealing with Vendor registration and partnership registration
• Working closely with the Manager for doing proposal amendments, quotation and online submission or sealed submission of the proposal.

• Broad ranging role providing executive assistance to clients, support on operations by monitoring all in and out movements of stocks.
• Initiates immediate communication via emails in all departments that concerns advertising materials requirements, reports and inventory of their products.
• Monitor & prepare monthly proof of delivery, monitoring of Fast Cargo deliveries which tabulates their monthly key performance rating.
• Handling customer inquiries, follow-up and requests over the phone, through email and updates Logistics delivery and received reports.
• Prepares daily and monthly Incoming and Dispatch summary reports (IDR) to all nestle departments as required. Monitors pending deliveries, monthly freight costs, rejected delivery and airfreight report.
• Daily Print out of utilization plan, daily Inventory report.