Senior HR Officer – Head of Department
INC technologies
Total years of experience :12 years, 7 Months
- Ensure implementation, maintenance and adherence to human resources policies and employee handbook.
- Develop & Implement HR strategy and initiatives aligned with the overall business strategy.
- Execute payroll process inclusive all related exercises.
- Manage the full cycle of recruitment & selection starting from manpower budget planning to onboarding process.
- Develop, maintain and suggest needed changes in the organization chart in coordination with the board members.
- Maintain the pay plan, compensation & benefit program
- Develop employee engagement & environment development initiatives.
- Manage the employees and direct them to the right destination and process.
- Manage off boarding process from conducting exit interviews till visa cancellation
- Manage the national hires in the company and coordinate formalities with the government.
- Manage the medical insurance policy renewal, negotiation and related issues.
- Support management in the performance management system / appraisals and make sure employees are paid fairly based on their performance.
- Coordinate with other departments and government as needed to ensure smooth workflow.
- Handling the company legal documents.
- Maintain, update and implement new features to the HR system in coordination with IT operation team HRMS system
- Resolve workplace conflicts in positive manner.
- Address employees’ concerns.
- Formulate policies & procedures to ensure success of the strategic HR functions and conduct ongoing development of the procedures as needed.
- Execute payroll process and related exercises.
- Work with line managers / department heads to plan and budget the manpower forecast.
- Develo0ping and seeking approval for competitive compensation and benefit schemes to ensure attraction and retention of qualifies personnel.
- Validating employment contracts to ensure standardization with respect to all the compensation and benefit related matters are in compliance with the company policy and standards and aligned in all the other operating countries.
- Managing the implementation of HRMS in country to success.
- Manage the employees and direct them to the right destination and process.
- Handle the onboarding process and make sure that the new hires are settled in the company / country.
- Manage off boarding process from conducting exit interviews till visa cancellation
- Manage the national hires in the company and coordinate formalities with the government.
- Manage governmental agencies related issues in coordination with the PRO, including the visa related issues.
- Handle recruitment and managed to increase the manpower from 80 employee to 122 employees in 5 months.
- Manage the medical insurance policy renewal, negotiation and related issues.
- Support management in the performance management system / appraisals and make sure employees are paid fairly based on their performance.
- Coordinate with other departments and government as needed to ensure smooth workflow.
- Execute payroll process and all related exercises.
- Preparation of incentive scheme of the year, increment letters and long service award letters.
- Support during job description and evaluation process.
- Conduct training analysis with managers to set up the annual training plan and organize employee’s participation of indoor and outdoor training programs.
- Organize, schedule and conduct interviews for blue color and middle management positions, implementing relevant tests, adding job ads to recruitment platforms and maintaining job descriptions development additional to preparation of offer / employment letters.
- Maintain headcount, handling employees’ resignations, terminations and exit interviews.
- Conduct orientation sessions and arrange on the job training for new employees.
- Manpower business plan update
- Coordination with the admin & IT for issuing new users’ email, swipe card and privilege cards.
- Establish and maintain the filing system and creating personnel folder for new hires.
- Oversee all aspects human resources activities, lead and serve professional supporter to the HR department members.
- Business travel coordination includes flights, hotel booking and visas.
- Execute payroll process and related exercises.
- Handles part of payment process whether internal or external.
- Compiles and analyze financial information to prepare entries to general ledger accounts.
- Checking and auditing payroll statements ensuring legislative & award compliance.
- Responsible for distributing salary slips.
- Coordinate monthly closing process and payroll monthly reconciliation of due salary & salary analysis general ledger account.
- Monitoring employment costs and productivity level & budget allocation.
- Exclusively responsible and handling employee’s health and life insurance and medical claims.
- Monthly amendments in salary daily workers and disburdenment after ensuring accuracy.
- Administration and disburdenment of off payroll cycle, i.e.: bonus and achievement awards.
- Coordinating with employees to endure appropriate communication regarding leave payments.
- Preparing journal, expenses and income entries
- Issuing sales invoice.
- Following up with sales on invoices collection from customers.
- Audit the documents of expenses and income.
- Assisting in preparation and issuing the financial statements.
Faculty of Commerce & Business Administration Business Information Section, English Department, Helwan University.