Admin Executive.
Ali Gohar & Company (Pvt.) Ltd.
مجموع سنوات الخبرة :17 years, 9 أشهر
: Responsible to maintain petty cash account.
: Preparation of petty cash vouchers & posting into ledger.
: Preparation of bank reconciliation & Petty Cash reconciliation.
: Supervises & maintain daily attendance register & leave record through Time Management System & forwards the updated record to Hr. Department to daily & monthly basis.
: To maintain office corresponding, filling and employees personal
files & records.
: Responsible for all purchases, assets, supplies, stationery and procure the same at the negotiated/least possible prices.
: To supervise the security matters of branch & staff.
: Prepare purchase requisition & obtain approval from higher management.
: To Implementations of Company SOPs & Policies.
: Monitor compliance with all operational systems and policies.
: Preparation of annual budget.
: Preparation of tender documents and ensures submission on timely basis.
: Supervise overall smooth operations & housekeeping of branch.
: Responsible to manage Company Assets and Inventories register.
: Custodian of whole branch office record & stationery.
: Arranges operational facilities with government authorities’ e.g. Health Department, PESSI, EOBI, Labor Dep.
: To conduct initial interview for new hiring with branch manager and make ensure proper arrangements till final hiring. (Whole process of joining to resigning).
: Supervise all administrative transport, office staff & delivery staff.
: Appropriate arrangements & supervises for the proper repair & maintenance of company vehicles.
: Prepare vehicle log’s books & vehicles statements.
: Review on regular basis of the vehicle fleet, ensuring the replacements
when necessary.
: To ensure & responsible for renewal of Vehicles route permits/ fitness certificates & documentation through concerned department.
: Effective & timely management of home deliveries through Customer Care Officer.
: To ensure smooth operation of office telephones, faxes & PABX.
: Supervise & Verify Payments (Principals& Suppliers)
: Supervise & Verify Principals Debit Note
: Preparation & verification of insurance Claims (Shortage, Damages & health Insurance.
: Ensure timely transfer of funds to Head Office.
: Manage & Supervise day to day accounts operations.
: Preparation and posting of petty cash vouchers.
: Prepare monthly periodical financial statements.
: Prepare schedule of assets, liabilities & expenses for financial Auditor.
: Maintain attendance / leaves record.
: Prepare cash budget to observe future requirement of cash.
: Prepare cash books & bank books with monthly reconciliation.
: Process Loan application (Company Loan, Provident Fund Loan, Cycle, Motor Cycle and Car Loan) and record into ERP system.
: To deal & purchase all necessary items for branch & store.
Ensure timely all manual billing (Invoicing & CSM’S).
: Responsible for uploading and downloading of data from HHT (Hand Held Terminal).
: Proper upkeep and maintance of all hardware.
: Responsible for the installation of operating system & update the same if needed.
: Send data to Head Office through mail on daily basis.
To Mange all Payment & Receipts.
: To Maintain, prepare, supervise & Control Cash Management system.
: To Update disbursements record in the system & reconciles outstanding deposits.
: To maintain all cash department record in manner within the requirement of BOS (Branch Operating System)
: To Make Bank Reconciliation & Maintain Company’s Accounts
,
The