Admin / Site Coordinator
Kharafi National - United Arab Emirates
مجموع سنوات الخبرة :11 years, 0 أشهر
Company: Kharafi National Co. LLC
ICAD 3, Mussaffah, Abu Dhabi, U.A.E
Duration: May 2016 - Present
Position: Admin & Site Coordinator at Kharafi National
Project Name: Improvement of Fire Fighting Facilities at Abu-Dhabi Refinery (IFFF) - 5642
Current Project: SP473 - Upgrade of Stormwater Drainage (Dubai Airport)
Project (1): Improvement of Fire Fighting Facilities at Abu-Dhabi Refinery (IFFF) - 5642
: SP473 - Upgrade of Stormwater Drainage (Dubai Airport)
Providing day-to-day support to the construction team; Enforcing TAKEER processes and procedures and further refinery efficiencies to multitask, prioritize, communicate to other members of the organization and maintain stringent organization to success. Organizing office operations and procedures for CICPA
Pass, ADR Access Card, PTW Card, PTD Card; Arranging NOC’s from all respective government organizations (ADDC, ADSSC, ETISALAT, DOT, ADM) for the smooth functioning of project Conducting internal safety induction for employees; Maintain office services by organizing office operations and procedures; controlling correspondence; assigning and monitoring clerical functions. Interface with other departments to facilitate their support of the Construction Team.
✓ Checking with supervisor for monitoring schedule
✓ Assessing Job Priorities and assigning employees to appropriate job sites
✓ Making sure employees have tools and equipment needed for job in order to ensure a good output
✓ Making sure safety precautions are followed including updating safety kits in case of any emergencies during the work
✓ Helping in training new employees and providing safety induction
Company: ALSA Engineering & Construction Co. LLC
Corniche Road Abu Dhabi, U.A.E
Duration: June 2013 to May 2016
Position: Logistics Coordinator & Document Controller
Project Name (1): Flare Gas Recovery Project Phase - 2
Project Name (2): EPC for BAB Far North CO2 Injection Pilot Project
✓
✓ Preparing LPO/SO as per company required
✓ Taking Coalitions from different service agents for shipment
✓ Preparing transmittals for Logistics & Clearance Documents
✓ Maintaining tracking chart for CCA applications
✓ Filling the shipping documents soft & hard copy
✓ Maintaining import shipment master chart & maintaining PO summary
✓ Co-ordination for the flow and control of all documentation between the Client, Professional Team, the Services Contractor and any subcontractor
✓ Identify and monitor all documentation that has a dead line and advise the Project Manager of the status. Transmittals are prepared as per instructions by the client and Assign transmittals to each document and sequentially file all incoming and outgoing transmittals.
✓ Establish and maintain an effective filing, archiving and retrieving system for paper documents in accordance with the Company Quality Assurance procedures.
✓ Create and maintain a compatible system for effectively filing, archiving and retrieving electronic documents.
✓ Ensure that only the latest issue documents are available for the use by superseding all obsolete documents. To Support the Project team as a key team player
✓ Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis.
✓ Receive technical drawings from various discipline engineers and accurately fill the Technical Document Register and Tracker reflecting details of the documents to be submitted to the client.
✓ Distribute internally the copy of the transmittals submission according to the distribution matrix assigned. Manage the electronic transfer of documents and data to internal & external clients as part of the procurement & construction tendering process.