Senior Manager Human Resources & Admin
Exzod India Private Limited
Total years of experience :18 years, 6 Months
Compile and update employee records (hard and soft copies in SAP (HCM)
* Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training,
Grievances, performance evaluations etc.)
* Coordinate HR projects (meetings, training, surveys etc.) and take minutes.
* Deal with employee requests regarding human resources issues, rules, and regulations.
* Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc. in SAP (HCM)
* Communicate with Vendor regarding off role employees services when necessary.
* Properly handle complaints and grievance of on role and off role employees.
* Coordinate communication with candidates and schedule interviews.
* Conduct initial orientation to newly hired employees.
* Assist our recruiters to source candidates and update our database.
* Assist with day to day operations of the HR functions and duties.
* Provide clerical and administrative support to Human Resources executives.
A/302, Sanjoba CHS
Human Resources Operations & Payroll Profile.
Attendance Up-dation
Inputs for Payroll
Salary Computations
Letters
Full & Final Settlements
Planning and coordinating administrative procedures and systems and devising ways to streamline
processes
* Applying strong written communication skills for correspondence, reports and other company materials.
* Organizing orientations, training sessions, interviews and performance reviews.
* Responding to internal and external HR and Administration related inquiries or requests and help.
* Redirecting HR and Administration related calls or distribute correspondence to the appropriate person of
the team.
* Maintaining records of personnel-related data in both paper and the database and ensure all
employment requirements are met.
* Liaise with other departments or functions (payroll, benefits etc.)
* Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in
shortlisting, issuing employment contracts etc.
* Assist supervisors in performance management procedures.
* Schedule meetings, interviews, HR events etc. and maintain the team’s agenda.
* Coordinate training sessions and seminars.
* Perform orientations, onboarding and update records with new hires.
* Produce and submit reports on general HR and Administration activity.
* Assist in ad-hoc HR and Administration projects, like collection of employees and Vendor’s feedback.
* Support other Administration functions as assigned.
* Company Event Organization.
* Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
* Ensure the smooth and adequate flow of information within the company to facilitate other business
operations
* Manage schedules and deadlines of Administration Assessments.
* Monitor inventory of office supplies and the purchasing of new material with attention to budgetary
constraints
A/302, Sanjoba CHS
Planning and coordinating administrative procedures and systems and devising ways to streamline
processes
Applying strong written communication skills for correspondence, reports and other company materials.
Organizing orientations, training sessions, interviews and performance reviews.
Responding to internal and external HR and Administration related inquiries or requests and help.
Redirecting HR and Administration related calls or distribute correspondence to the appropriate person of
the team.
Maintaining records of personnel-related data in both paper and the database and ensure all
employment requirements are met.
Liaise with other departments or functions (payroll, benefits etc.)
Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in
shortlisting, issuing employment contracts etc.
Assist supervisors in performance management procedures.
Schedule meetings, interviews, HR events etc. and maintain the team’s agenda.
Coordinate training sessions and seminars.
Perform orientations, onboarding and update records with new hires.
Produce and submit reports on general HR and Administration activity.
Assist in ad-hoc HR and Administration projects, like collection of employees and Vendor’s feedback.
Support other Administration functions as assigned.
Company Event Organization.
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Ensure the smooth and adequate flow of information within the company to facilitate other business
operations
Manage schedules and deadlines of Administration Assessments.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary
constraints
Involve in handling the recruitment team, Employee Referrals, Head Hunting, Campus Recruitment and
other Administration tasks.
* Heading the team for getting done the joining formalities of the new joiners. Involved in Induction
Programs to acquaint the new-joiners with the organization's culture, its objectives in the minimal possible
time.
* Arrange Offer Letter, Appointment Letters, appraisal letter, transfer letters & confirmation letter and
facilitating background verification check Design and conduct new employee Induction Programs.
* Responsible for processing the payroll for salary disbursement on monthly basis. Responsible for Payroll
managements in terms of Increment s, Promotions, Resignations Etc. Employee Grievance handlings.
* Addressing all complaints & queries raised by Internal and External Vendors within specified Payout and
Nonpayment Issues.
* Advise employees on HR policy and ensure compliance. Timely communication on process enhancement
and changes in HR policies.
* Conducting Exit Interview with the aim of analyzing the feedback and identifying the areas of
Improvement.
* Maintaining termination cases, full and final settlements etc.
* Urgent/ priority cases to be actioned within 4 hrs. Other mails to be actioned within 24hrs.
* Prepare Exit Report, New Joinee Report & Attrition Report.
* Company Event Organization.
* Recruiting and training personnel and allocate responsibilities and office space.
* Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
* Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
* Ensure the smooth and adequate flow of information within the company to facilitate other business
operations
* Monitor costs and expenses to assist in budget preparation.
* Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
* Organize and supervise other office activities (recycling, renovations, event planning etc.)
* Ensure operations adhere to policies and regulations.
* Keep abreast with all organizational changes and business developments
Involve in handling the recruitment team, Employee Referrals, Head Hunting, Campus Recruitment and
other Administration tasks.
Heading the team for getting done the joining formalities of the new joiners. Involved in Induction
Programs to acquaint the new-joiners with the organization's culture, its objectives in the minimal possible
time.
Arrange Offer Letter, Appointment Letters, appraisal letter, transfer letters & confirmation letter and
facilitating background verification check Design and conduct new employee Induction Programs.
Responsible for processing the payroll for salary disbursement on monthly basis. Responsible for Payroll
managements in terms of Increment s, Promotions, Resignations Etc. Employee Grievance handlings.
Addressing all complaints & queries raised by Internal and External Vendors within specified Payout and
Nonpayment Issues.
Advise employees on HR policy and ensure compliance. Timely communication on process enhancement
and changes in HR policies.
Conducting Exit Interview with the aim of analyzing the feedback and identifying the areas of
Improvement.
Maintaining termination cases, full and final settlements etc.
Urgent/ priority cases to be actioned within 4 hrs. Other mails to be actioned within 24hrs.
Prepare Exit Report, New Joinee Report & Attrition Report.
Company Event Organization.
Recruiting and training personnel and allocate responsibilities and office space.
Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Ensure the smooth and adequate flow of information within the company to facilitate other business
operations
Monitor costs and expenses to assist in budget preparation.
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations.
Keep abreast with all organizational changes and business developments
Involve in complete recruitment using the conventional recruitment channels like Job sites, Employee
Referrals, Head Hunting, Campus Recruitment and networking.
* Completing the joining formalities of the new joiners. Make and Update Induction Programs to acquaint
the new-joiners with the organization's culture, its objectives and processes to ensure that they become
productive in the minimal possible time.
* Prepare Offer Letter, Appointment Letters, appraisal letter, transfer letters & confirmation letter and
facilitating background verification check Design and conduct new employee Induction Programs.
* Responsible for processing the payroll for salary disbursement on monthly basis. Responsible for Payroll
managements in terms of Increment s, Promotions, Resignations Etc. Employee Grievance handlings.
* Serve as an escalation point for employee relations issues; provide guidance and intervention to resolve
with TAT.
* Addressing all complaints & queries raised by Internal and External On roll and Off roll employees within
specified Salary Payout Issues, F&F Queries, Leave & Attendances Issues, Nonpayment of incentives &
Reimbursements.
* Assisting seniors in Performance Appraisal cycle, distribution of forms & guidelines in time.
* Coordinating with Department Heads for the entire eligible staff member. Analysis of data and submit
the report on Training Need Analysis and capability building.
* Advise employees on Administration and HR policy and ensure compliance. Timely communication on
process enhancement and changes in HR policies.
* Conducting Exit Interview with the aim of analyzing the feedback and identifying the areas of
Improvement.
* Maintaining termination cases, full and final settlements etc.
* Prepare Exit Analysis Report, New Joinee Report & Attrition Report.
* Event Management.
* Monitor inventory of office supplies and the purchasing of new material with attention to budgetary
constraints
* Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing
policies, procedures, and work schedules.
* Provides communication systems by identifying needs; evaluating options; maintaining equipment;
approving invoices.
* Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and
delivery; approving invoices.
A/302, Sanjoba CHS
JOB PROFILE: -
* Perform wide-ranging management duties with strong emphasis on employee recruitment through sourcing
and screening resumes, conducting recruitment, scheduling and conducting preliminary telephonic interviews,
Induction Programs handling negotiations and joining formalities.
* Prepare Offer Letter, Appointment Letters, appraisal letter, transfer letters & confirmation letter and also
facilitating background verification check Design and conduct new employee Induction Programs.
* Coordinating training and Development activities for improving productivity and quality enhancement.
* Managing and Maintaining staff personal records, coordinating employee performance appraisal
programs.
* Maintain various MIS on payroll & benefits, absenteeism data, performance management, on boarding,
training and development, risk and governance issues and serve as a touch point for all data pertaining to
the region.
* Responsible for processing the payroll for salary disbursement on monthly basis. Responsible for Payroll
updations in terms of Increment s, Promotions, Resignations Etc. Employee Grievance handlings.
* Assisting seniors in Performance Appraisal cycle, distribution of forms & guidelines in time. Coordinating with
Department Heads for the entire eligible staff member. Analysis of data and submit the report on Training
Need Analysis and capability building.
* Advise employees on HR policy and ensure compliance. Timely communication on process enhancement and
changes in HR policies.
* Conducting interviews, Short listing candidates, Exit Interview with the aim of analyzing the feedback and
identifying the areas of Improvement.
* Maintaining termination cases, full and final settlements etc.
* Prepare Exit Analysis Report, New Joinee Report & Attrition Report.
* Conducting secessions for self appraisals of new and experienced employees.
* Responsible for all human resource activities to include employment, compensation.
* Prepare and maintain company salary structure, job documentation. Complete salary survey questionnaires.
* Maintaining Expenses and provision tracker on daily basis.
* Timely communication on process enhancement and changes in Firm policies.
* Close-co-ordination with the top heads for all complaints, policies & procedures relating to Selection of the
candidate.
* Providing feedback on the quality of resumes forwarded to us.
* Responsible for processing the payroll for salary disbursement on monthly basis.
* Timely communication on process enhancement and changes in Firm policies.
* Support the Human Resource Manager with other duties as assigned to ensure the smooth running.
A/302, Sanjoba CHS
Administration And Human Resources team.
* Recommend, develop and maintain human resource data bases, computer software systems, and manual
filing systems.
* Responsible for the continuing education, training and certification of new and experienced employees.
* Prepared presentations and manuals.
* Taught employees new and more efficient ways to perform their jobs.
* Traveled to more than 20 sectors for conducting training program.
* Assisted managers with hiring procedure, screening of candidates, coordinating interviews.
* Monitored, evaluated, and counseled staff of 42 employees.
* Managed operations including forecasting, inventory control, purchasing, and Maximized revenues through
efficient staffing, cost controls, and promotions.
* Assisted a 10-member consulting team in the administration to assess employee’s personality types and
how they correlate with job performance.
* Computed monthly benefits and payroll totals for the employees.
* Coordinated orientations and exit interviews for employees.
* Designed Human Resource Development intervention to improve employee performance at a local chain
banks.
* Provided information to the organization using a designed training program.
* Trained new staff members in customer service satisfaction.
* Other Administration duties as assigned.
* Completes special projects by organizing and coordinating information and requirements; planning,
arranging, and meeting schedules; monitoring results.
* Maintains continuity among corporate, division, and local work teams by documenting and communicating
actions, irregularities, and continuing needs.
A/302, Sanjoba CHS
Labor Law, Interview Skills, Company Law
Accounts, MHRD, Economics, Market Research
Mathematics, Social Studies, Languages,