ماجد الشعلان

Key Responsibilities:
• Preparing detailed weekly and monthly reports on program and activity performance, including KPIs, achievements, and challenges. • Monitoring daily operations to ensure teams are executing tasks according to the operational plan.
• Developing operational and strategic plans aligned with the organization’s long-term goals and vision.
• Supervising the administrative and technical coordination of the branch to ensure high-quality execution.
• Assisting in financial planning and monitoring expenditures within the budgets of programs and events.
• Preparing executive summaries for submission to the Board of Directors and external partners.

Key Responsibilities:
• Drafting and reviewing formal contracts with suppliers and subcontractors, ensuring compliance with legal standards and company policies.
• Supervising accommodation and transportation arrangements for project staff (technical and non-technical), ensuring operational readiness.
• Conducting exit interviews, analyzing resignation reasons, and suggesting retention solutions where applicable.
• Preparing end-of-service documents and experience certificates in coordination with the finance department.
• Handling over 200 employee transactions daily, including leave requests, transfers, terminations, renewals, and medical leaves, using multiple
HR systems (e.g., SAP).
• Preparing monthly payroll reports, incentive calculations, and analyzing operational HR costs.
• Documenting HR procedures and regularly reporting updates to upper management.

• Oversaw the administrative units of various company projects, ensuring efficient operations.
• Managed the recruitment process by receiving applications, conducting interviews, and integrating candidate data into the system.
• Streamlined recruitment procedures, social insurance, and monthly salary processes, enhancing overall efficiency.
• Acted as a liaison and coordinator between the recruitment department and the Human Resources Fund, fostering effective communication.
• Successfully collected financial support from the Human Resources Fund, while preparing comprehensive monthly reports.
• Developed strong organizational skills and attention to detail, contributing to improved administrative functions.