Director of Administration - Kuwait Office
Eden Management Business and Technology College UK-Kuwait
Total years of experience :17 years, 2 Months
Responsibilities:
• Supports the EMBTC President and staff across all relevant parts of the organization, to ensure effective administrative management.
• Oversees administrative staff supporting EMBTC training programs in Kuwait.
• Develops and fosters mechanisms to ensure that administrative functions are performed efficiently.
• Participates in the establishment and operating of HRM, financial, logistical and facilities management systems at the institution.
• Collaborates with other EMBTC personnel to grow the organization’s administrative support base for training and professional education in Kuwait.
• Produces regular and ad hoc reports providing tracking and analysis of work performance.
• Payroll and annual leave calculations.
• Other duties as assigned by the EMBTC President
• Follow the university rules and regulations.
• Undertakes special projects to meet the objectives of the function.
Onboarding Responsibilities:
• Oversees all pre-employment/on-boarding processes.
• Provides support in mentoring programs and coaching initiatives for new employees.
• Communicates information about the company, position, mobilization package, work schedules, dress code, etc.
• Addresses new hires’ queries regarding their mobilization, contracts, benefits, and payroll.
• Coordinate with the Marketing Team in preparing and providing onboarding kits (e.g., stationary, T- shirts and mugs)
• Coordinates the welcoming of new employees and giving them an office tour and introducing them to team members.
• Liaises with the IT Team and other concerned departments to set-up and train new staff members on software/applications/equipment (E.g., network access, email, etc.)
• Distributes handbooks, manuals, and guidelines, as needed.
• Ensures required documentation is received and reflected in the appropriate system / file.
• Provides support in conducting New Employee Orientation upon their arrival and give them a campus tour.
• Introduce team members.
• Gather and process paperwork, like contracts and non-disclosure agreements
Employee Relations Responsibilities
• Assists in the implementation and roll-out of the employee handbook, administrative policies and procedures and subsequent modifications.
• Provides HR employee services to staff and serves as a point of contact for staff queries.
• Oversees and ensures timely and accurate closure of HR and administration tasks/requests/queries and resolves any discrepancies as necessary when and as requested.
• Respond to questions, requests, and concerns from employees regarding company and Human Resources programs, policies, and guidelines.
• Provides support in Employee Relation matters such as recognition initiatives, grievance handling, disciplinary actions, separations, policies, and procedures queries etc. Solves disputes between employees for minor and major misconducts.
• Assists in Investigating incidence of violations or infractions of established HR policies and/or regulatory provisions, resolving or providing guidance to line supervisors on how to handle them.
• Monitors and provides reports to the HR Manager on issues related to employee relations within the organization, reports accidents, injuries, and unsafe working conditions.
Recruitment Responsibilities
• Search, pre-screen, shortlist, and Phone screening the CV’s.
• Tracks status of open jobs on daily basis.
• Uses various methods to post jobs, maintain job postings and make adjustment.
• Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs.
• Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
• Review employment applications and make job offers to match applicants with job requirements.
• Prepare and maintain employment records related to events such as hiring and termination.
• Communicate job details to applicants of details including duties and responsibilities, compensation, benefits, working conditions.
• Manage interview schedules for both local and overseas candidates. This includes preparation and co-ordination of interview schedules and co-ordination of events on the day.
• Prepare offer letters.
• Manage on-boarding candidates to ensure a smooth transition to the company.
• Maintain an updated recruitment tracker and submit timely Reports.
• Coordinate visa requirements with Admin section for the newly hired employee or applicants.
• Prepare PUC letters for visa purposes as and when required.
• Salary negotiations for certain levels, preparing employment offers.
Job Duties include but not limited to:
• Holds important positions of leadership and responsibility within the school.
• Considered the first line of support that deals with departmental needs.
• Oversee the development, implementation, and monitoring of a comprehensive subject area action for each phase of the curriculum cycle including curriculum assessment, program support, extra-curricular activities, and staff development.
• Collects the information and presents it during the meetings with the principal.
• Assists with grade level planning and assessment.
• Help in defining and promoting awareness of the importance of curriculum.
• Maintains and helps with instructional materials based on current research and department and school philosophy.
• Meets either weekly or by monthly with the department.
• Manages materials, request new material and equipment to provide instructional support to teachers in their attempts to meet curricular outcomes.
• Assess in team meetings the different needs for instructional resources that are required support the curriculum.
Job Duties include but not limited to:
• Work directly with the students helping them to access the curriculum as best as possible.
• Attend extra-curricular events in support of the school. For example: Sports Day, Parents Evening, National Day etc.
• Preparation and tiding of materials related to teaching and learning.
• Supervision of all class activities.
• Assistance with and supervision of, the welfare and safety of the student both inside and outside the classroom
• Having knowledge of daily lesson plan preparation to suit the needs and abilities of the students.
• Participating in the monthly division staff meeting (first Sunday of each month).
• Participating in and assisting with the organization of Parent Teacher Conferences Days.
Job Duties include but not limited to:
* Work directly with the students helping them to access the curriculum as best as possible.
* Attend extra-curricular events in support of the school. For example: Sports Day, Parents Evening,
National Day etc.
* Preparation and tiding of materials related to teaching and learning.
* Supervision of all class activities.
* Assistance with and supervision of, the welfare and safety of the student both inside and outside the
classroom
* Having knowledge of daily lesson plan preparation to suit the needs and abilities of the students.
* Participating in the monthly division staff meeting (first Sunday of each month).
* Participating in and assisting with the organization of Parent
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