Assistant Vice President for Administrative and Financial Affairs
Almuneef For Trade, Industry,Agricullture&Contracting
Total years of experience :46 years, 6 Months
• Archiving and preserving contracts related to commercial transactions and other administrative or regulatory documents.
• Task distribution and supervision.
• Providing departments and offices with stationery and office supplies.
• Supervising office equipment, calculating their lifespan, and assessing the need for them in new departments or for new employees.
• Completing paperwork for new employees in collaboration with the Human Resources department.
• Updating employee files.
• Publishing circulars and administrative bulletins to departments and employees, such as annual leave notices, promotions, disciplinary actions, and general institutional announcements.
• Numbering, coding, and storing outgoing and incoming books.
• Attending daily management meetings, monthly board meetings, quarterly, Semi - annual and annual meetings, and writing meeting minutes.
• Administrative coordination of sales management with new Customers .
• Inventory follow-up and inventory management Support .
• Follow up with the Information technology Department .
• Follow up and Support human resources and fully Supervise them .
• Supervising and following up on the Purchasing department.
• Coordinating with the financial Department in the expenses of the administration and branches and issuing and baptizing Certificates and licenses .
Company name:AL-muneef For Trade, Industry, Agricullture&Contracting . Position held: Assistant Vice President for Administrative and Financial Affairs
Roles and Responsibilities:
• Archiving and preserving contracts related to commercial transactions and other administrative or regulatory documents.
• Worked in HR system - ZenHR and Micro Tech.
• Participate in senior management meetings and express an opinion on the necessary results and decisions.
• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Reviewing and approving the monthly wages and salaries statement.
• Drafted attendance policy.
• Recording sickness and holiday leave.
• Review and Approving vacation request.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Filing employment contracts
• Update company HR policies.
• Maintain employee records.
• Conduct benefit analysis
• Worked closely with legal team to resolve dispute and compliance issues.
• Created new hired ID card and recorded new hire information.
• Providing departments and offices with stationery and office supplies.
• Supervising office equipment, calculating their lifespan, and assessing the need for them in new departments or for new employees.
• Completing paperwork for new employees in collaboration with the Human Resources department.
• Updating employee files.
• Publishing circulars and administrative bulletins to departments and employees, such as annual leave notices, promotions, disciplinary actions, and general institutional announcements.
• Numbering, coding, and storing outgoing and incoming books.
• Attending daily management meetings, monthly board meetings, quarterly, Semi - annual and annual meetings, and writing meeting minutes.
• Administrative coordination of sales management with new Customers .
• Inventory follow-up and inventory management Support .
• Follow up with the Information technology Department .
• Follow up and Support human resources and fully Supervise them .
• Supervising and following up on the Purchasing department.
• Coordinating with the financial Department in the expenses of the administration and branches and issuing and baptizing Certificates and licenses .
• Conducting leaves, termination of service, and deductions from salaries, bonuses, and assignments for employees and submitting them to the Finance Department.
• Follow up on the supply chain department and their operational operations.
> Period: January 2021 to January 2023 Company name: Al Abdul Latif IT, Saudi Arabia. Position held: HR & Administration Manager
• Worked in HR system - ZenHR and Micro Tech.
• Participate in senior management meetings and express an opinion on the necessary results and decisions.
• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Reviewing and approving the monthly wages and salaries statement.
• Drafted attendance policy.
• Recording sickness and holiday leave.
• Review and Approving vacation request.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Filing employment contracts
• Update company HR policies.
• Maintain employee records.
• Conduct benefit analysis
• Worked closely with legal team to resolve dispute and compliance issues.
• Created new hired ID card and recorded new hire information. > Period: January 1998 to December 2018 Company name: Saudi Government Position held: Personnel Specialist & Admin IN charge Roles and Responsibilities:
• Worked in ORACLE and MODA platform.
• Review and audit the procedures, forms, records and instructions of the quality system for administrative affairs.
• Communicated closely with the Head of Operations regarding the needs, concerns, or issues in the office.
• Supervising the day-to-day operations of the administrative department and staff members.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Participate in the formulation and preparation of administrative affairs procedures with the management representative for the quality system and planning manager.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Allocate responsibilities and office space.
• Review and audit the final lists of promotions, job placement and salaries at the end of each year.
• Ensure smooth running of all administrative functions in the office.
• Training, Development and Performance Maintenance
• Undertake employee training and development and make recommendations.
• Training plan, Schedule, and Coordination.
• Daily human resources operations.
• Daily operations of personnel affairs.
• Worked in HR system - ZenHR and Micro Tech.
• Participate in senior management meetings and express an opinion on the necessary results and decisions.
• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Reviewing and approving the monthly wages and salaries statement.
• Drafted attendance policy.
• Recording sickness and holiday leave.
• Review and Approving vacation request.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Filing employment contracts
• Update company HR policies.
• Maintain employee records.
• Conduct benefit analysis
• Worked closely with legal team to resolve dispute and compliance issues.
• Created new hired ID card and recorded new hire information.
• Managing the Finance Department, following up on them and following up on their work.
• Managing the sales department, following up on them and following up on their work. And work to improve management performance to achieve the desired goals.
• Managing the public relations department.
• Managing the project operation department and following them up.
• Conducting leaves, termination of service, and deductions from salaries, bonuses, and assignments for employees and submitting them to the Finance Department. > Period: January 1998 to December 2018 Company name: Saudi Government Position held: Personnel Specialist & Admin IN charge Roles and Responsibilities:
• Worked in ORACLE and MODA platform.
• Review and audit the procedures, forms, records and instructions of the quality system for administrative affairs.
• Communicated closely with the Head of Operations regarding the needs, concerns, or issues in the office.
• Supervising the day-to-day operations of the administrative department and staff members.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Participate in the formulation and preparation of administrative affairs procedures with the management representative for the quality system and planning manager.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Allocate responsibilities and office space.
• Review and audit the final lists of promotions, job placement and salaries at the end of each year.
• Ensure smooth running of all administrative functions in the office.
• Training, Development and Performance Maintenance.
• Undertake employee training and development and make recommendations.
• Training plan, Schedule, and Coordination.
• Conducting leaves, termination of service, and deductions from salaries, bonuses, and assignments for employees and submitting them to the Finance Department.
• Purchasing, following up on purchases and delivering reports.
• Managing events, preparing and arranging celebrations in advance.