Chairman Office Manager & Executive Secretary
American Computer Systems
Total des années d'expérience :10 years, 11 Mois
1. Organize, maintainanddevelopthe filing system including opening a new file and archiving.
2.Oversee and manage all elements of office management including responsibility for all issues connected to
the firm’s service providers.
3. Clerical and secretarial support -preparing, filing, and typing letters and memos.
4. Process immigration related matters including applications/renewal/cancellation of employees’ visas and
renewal of company’s licenses.
5. General receptionist duties (answering calls, greeting clients etc).
6. Organize monthly expenses and reimbursements for employees.
7. Credit control and invoicing -preparation of fee notes / invoices to go to clients, diarising payment chaser
dates, sending out chaser emails etc, reconciling payments received against fee notes outstanding.
8. General PA and Secretarial Duties for the firm’s Managing Partner (including diary management, typing
correspondences and any other tasksas required from time to time).
9. All other such duties as customarily falls within the tasks of a secretary / office manager/receptionist at
legal firms.
10.Answer and direct phone calls.
11.Organize and schedule appointments.
12.Plan meetings and take detailed minutes.
13.Write and distribute email, correspondence memos, letters, faxes and forms.
14.Write and distribute email, correspondence memos, letters, faxes and forms
15.Assist in the preparation of regularly scheduled reports.
16.Update and maintain office policies and procedures.
17.Order office supplies and research new deals and suppliers.
18.Maintain contact lists.
19.Book travel arrangements.
20.Submit and reconcile expense reports.
21.Provide general support to visitors.
22.Act as the point of contact for internal and external clients.
23.Liaise with executive and senior administrative assistants to handle requests and queries from senior
managers.
24.Attention to detail and problem solving skills.
25.Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
26.Working knowledge of office equipment, like printers and fax machines.
27.Knowledge of office management systems and procedures.
1. Organize, maintainanddevelopthe filing system including opening a new file and archiving.
2.Oversee and manage all elements of office management including responsibility for all issues connected to
the firm’s service providers.
3. Clerical and secretarial support -preparing, filing, and typing letters and memos.
4. Process immigration related matters including applications/renewal/cancellation of employees’ visas and
renewal of company’s licenses.
5. General receptionist duties (answering calls, greeting clients etc).
6. Organize monthly expenses and reimbursements for employees.
7. Credit control and invoicing -preparation of fee notes / invoices to go to clients, diarising payment chaser
dates, sending out chaser emails etc, reconciling payments received against fee notes outstanding.
8. General PA and Secretarial Duties for the firm’s Managing Partner (including diary management, typing
correspondences and any other tasksas required from time to time).
9. All other such duties as customarily falls within the tasks of a secretary / office manager/receptionist at
legal firms.
10.Answer and direct phone calls.
11.Organize and schedule appointments.
12.Plan meetings and take detailed minutes.
13.Write and distribute email, correspondence memos, letters, faxes and forms.
14.Write and distribute email, correspondence memos, letters, faxes and forms
15.Assist in the preparation of regularly scheduled reports.
16.Update and maintain office policies and procedures.
17.Order office supplies and research new deals and suppliers.
18.Maintain contact lists.
19.Book travel arrangements.
20.Submit and reconcile expense reports.
21.Provide general support to visitors.
22.Act as the point of contact for internal and external clients.
23.Liaise with executive and senior administrative assistants to handle requests and queries from senior
managers.
24.Attention to detail and problem solving skills.
25.Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
26.Working knowledge of office equipment, like printers and fax machines.
27.Knowledge of office management systems and procedures.
I am very good at English language, computer, and the Internet, I've completed the ICDL certificate also I got the TOEFL degree at the EMIDEAST/EGYPT.
I've got ICDL certificate (International Computer Driving License) at Yat Education Centers
TOEFL CERTIFICATE " Test of English as a Foreign Language "