Export Coordinator
REFORM GENERAL TRADING CO. LLC
Total years of experience :11 years, 10 Months
• Handling import & Export Sea and air freight shipment.
• Follow up with supplier for import documents (Commercial invoice, packing list, COO, BL/AWB)
• Preparing detailed shipping documents as per Bank L/C.
• Timely clearance of cargo and avoid shipping line demurrage and port storage charges.
• For Export - Prepares Commercial Invoice, packing list, Certificate of origin, Exit certificate.
• Request rates and booking from freight forwarding company for a particular destination.
• Responsible for monitoring outgoing shipment to ensure the best possible transit time for exportation of goods. Timely dispatch of cargos.
• Make sure all the documents and all the details are complete and correct before sending to the consignee.
• Reconciliation of external logistics vendors (freight forwarders/couriers) monthly statement and arrange the payments. Preparing detailed quotations according to customer enquiries.
• Monitor customers’ accounts and investigate non-payments, delayed payments and other irregularities.
• Handling Logistics, general Administration includes Warehousing, Retail distributions and transportation.
• Keep tracking of import shipping documents and follow up the nominated clearing agent for prompt clearance to avoid demurrage and storage charges.
• Providing BL/AWB & documentation instructions to supplier as per LC terms & conditions, Review the draft and ensure that all documentation all in order for clearance.
• Prepare and execute all Export documents (Invoice, Packing list, BOE, COO, BL/ AWB, Bill of Exchange and Exit certificate & Legalizing the invoice(if required).
• Ensure trade compliance of all outbound shipments (H.S Codes, Inco-terms, COO, COC & SASO and document requirements specific to each countries).
• Handling various shipments i.e. EXW, FOB, CFR, DDP (Sea, Air, Land & Courier shipments).
• Prepares Bill of Entry in E-Mirsal 2 (Dubai trade).
• Providing customer with workable export LC draft for LC opening and negotiation of LC terms and conditions.
• Verification of LC documents to ensure they are in line with agreed terms to avoid any discrepancies and follow up with customer and their bank for the acceptance.
• Submission of Exit Entry Certificate to customs for claim & refund of duty deposit and keeping record for audit requirement & internal compliance.
• Negotiating Sea, Air & Land freights rates with freight forwarders.
• Maintain a freight rate comparison to ensure negotiated rates remain competitive and the most effective carriers are utilized for inbound/outbound transportation.
• Speed of distribution being monitored closely to ensure product reaches the final destination in time.
• Coordinate with insurance company for survey and claim if required.
• Reconciliation of external logistics vendors monthly statement and arrange the payments.
• Produced weekly reports for management on materials and tools received, shipped out.
• Handle OSD (Overage, shortage, and damage) from imported goods and initiate report.
• Manage all documentation to confirm proper stock levels and maintain inventory control.
• Maintain all business and trade licenses are updated & follow up official approvals and permits to prevent unnecessary violations.
• Handling all inbound/outbound and admin activities of the operations.
• Preparing the documents according to the shipment and timely clearance of cargo and avoid demurrage and storage charges.
• Processing of purchase orders, purchase invoices, quotations, sales orders, sales invoices, debtors statements and cash receipts.
• Monitor customers’ accounts and investigate non-payments, delayed payments and other irregularities.
• Data entry regarding General vouchers, receipt & payment vouchers.
• Liaised with local and overseas customers and following-up on payments (Accounts Receivable).
• Handling petty cash & maintain computerized books of accounts in Tally ERP.
• Maintaining suppliers and buyers accounts & arranging the TT to suppliers.
• Reconciliation of external logistics vendors (freight forwarders/couriers) monthly statement and arrange the payments.
• Facilitated staff salary by monitoring their leave records and daily attendance, organized monthly salary transfer instruction monitoring its confidentiality.
• Handling companies trade license and visa renewals and all other government related works.
• Maintain regular updates on existing stock (available in the warehouse) and new ordered stock along with the annual physical stock taking.
• Handling import & Export (Sea and air freight) shipments and preparing the documents according to the shipment.
• Follow up with supplier for import documents (Commercial invoice, packing list, COO, BL/AWB)
• Timely clearance of cargo and avoid shipping line demurrage and port storage charges.
• For Export - Prepares Commercial Invoice, packing list, Certificate of origin, Airway Bill/Exit certificate.
• Request rates and booking from freight forwarding company for a particular destination.
• Responsible for monitoring outgoing shipment to ensure the best possible transit time for exportation of goods. Timely dispatch of cargos.
• Make sure all the documents and all the details are complete and correct before sending to the consignee.
• Preparing detailed shipping documents as per Bank L/C.
• Maintain Exit certificate & records of customs claim.
• Maintaining of accounting in TALLY ERP.
• Processing of sales orders, purchase orders, purchase invoices, invoices, debtor’s statements and cash receipts.
• Monitor customers’ accounts and investigate non-payments, delayed payments and other irregularities.
• Data entry regarding receipt & payment vouchers.