Specialist - Procurement and Contracts
Statistics Center Of Abu Dhabi (SCAD)
Total years of experience :13 years, 3 Months
Support Tendering Committee operations, Bid Opening Committee operations and the work
of other procurement-related committees by preparing schedules, arranging meetings and keeping records.
Prepare annual procurement plans, in coordination with Sectors.
Ensure that annual procurement plans are realistic and can be achieved (with reference to Procurement and Contracts demand and capacity assessments).
Propose sourcing strategies for projects and high-value services, with reference to SCAD’s strategy, objectives, budgets and Sector requirements.
Maintain knowledge of the supply market and market prices.
Set up blanket purchase agreements where practical for repeat purchases.
Define supplier code of conduct and related requirements.
Prepare surveys of end user supplier satisfaction after major projects. Capture supplier performance data.
Lead the preparation of RFQs; check RFQs before issue and advise Analyst in how to prepare them.
Facilitate quotation reviews by end users and commercial comparisons for low-value procurement.
Prepare purchase orders.
Prepare tender packages.
Follow procedures to ensure that award letters and contracts are issued. Check contract drafts before submitting them for approval.
Review variation and change requests from suppliers, in cooperation with end users; process orders on approval (with Finance and Legal); issue contract amendments.
Monitor contract completion by end users and suppliers.
Ensure that procedures are followed correctly for contract close-out.
Support procurement project planning and implementation. Coordinate reviews of project plans from Sectors.
Maintain project records and correspondence; coordinate with PMO.
Carry out tasks, as instructed.
Comply with SCAD policies and procedures, Example but not limited to HSE policy & procedures.
Maintain own knowledge and develop expertise in procurement and contracts.
Support the development of colleagues and others in procurement and contracts-related fields.• Prepare procurement plans; apply policies and procedures for purchasing, tendering and supplier management; administer contract preparation and execution, in collaboration with SCAD's sectors and offices.
Develop and execute procurement strategies for goods and services, performs strategic sourcing and spend analyses, identifies key procurement savings opportunities.
Works across to clearly understand current spend, procurement requirements by category, and ultimately be responsible for all procurement of materials and services ensuring their timely delivery
Manages the formulation and finalization of all system contracts as required in coordination with legal counsel.
Provide guidance, recommendations and strategies with regard to contract management and administration of best practice.
Implements process improvements in all phases of the procurement cycle - supplier rationalization, volume aggregation, management of specifications, demand management to reduce and manage overall corporate spend
Works with Finance colleagues, ensuring strong business controls in all procurement activities including cost management and cost tracking
Develops an annual plan and budget, ensuring the efficient utilization of allocated resources Produces regular and ad hoc reports and analyses on activities and programs
Identifies and mitigates the risk exposure through contract evaluation and negotiation.
Supervises the procurement process; evaluate costs effectiveness and provide support in negotiating subcontracts and sub-agreements, based on procurement policies and regulations. Prepares project/facility acceptance documents and follows through to ensure acceptances are approved by the client
Furnishes business and financial information requested by the client, as delegated by the Project Manager.
Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution.Follows up on problems demanding management attention to ensure a timely response to the client.
• Performs other responsibilities associated with this position as may be appropriate. Negotiate contract terms with key suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders if appropriate
• Craft negotiation strategies and close deals with optimal terms.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Seek and partner with reliable vendors and suppliers
• Develop an overall vendor base which creates and sustains a competitive advantage utilizing global market exploitation, leveraging spends and leveraging technologies
• Develop, implement and maintain a supplier relationship and evaluation process to measure effective supplier performance and compliance
• Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy and MOE guidance
• Work closely with research development to source new and alternative raw materials people management
• Provide leadership to department under control, like coaching and mentoring.
• Drafts contracts for large engineering/construction management projects
• Proposes alternative text/clauses to client contracts, as appropriate for the Company business
• Ensures that the contract is thoroughly reviewed for legal, risk management, tax, and accounting issues prior to submitting to management for approval
• Participates as a member of the negotiating team, consisting of business development andproject management personnel, for establishing business terms and contract conditions
• Monitors and administers the business provisions of assigned contracts to ensure compliancewith contractual terms and conditions
• Generates and maintains documentation for negotiating change orders
• Prices and drafts change orders and amendments
• Follows through to ensure that contractual coverage is implemented
• Prepares letters to clients requesting approvals and interpretations required to comply withthe provisions of the contract
• Collaborates with Procurement personnel on project subcontract matters. Monitors
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CURRICULUM VITAE
CPP/CPPM projectexpenditures versus contract cost limitations
• Prepares letters to clients notifying them of contract cost limitations and requirements foradditional funds.
• Prepares project/facility acceptance documents and follows through to ensure acceptances areapproved by the client
• Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution.
• Follows up on problems demanding management attention to ensure a timely response to theclient.
• Performs other responsibilities associated with this position as may be appropriate. Negotiate contract terms with key suppliers to ensure value for money, quality standards anddelivery terms with technical and operational input from stakeholders if appropriate
• Craft negotiation strategies and close deals with optimal terms.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Seek and partner with reliable vendors and suppliers
• Develop an overall vendor base which creates and sustains a competitive advantage utilizingglobal market exploitation, leveraging spends and leveraging technologies
• Develop, implement and maintain a supplier relationship and evaluation process to measureeffective supplier performance and compliance
• Ensure professional and consistent supplier management is applied across the supply
• Prepare contracts/agreements for the company in general, planned pretender and pre contract stages and pre contract award winning administration including commercial commitment, ensuring the contracting strategies and the ultimate contracts developed are consistent with industry approved policy, did commercial evaluation and negotiation.
• Upon receipt of scope of work from end users coordinated with respective focal points for the clarity and finalization of the scope for the review.
• Prepared complete tender documents from instructions to tenderer’s, term and conditions of Contract, scope, pricing format, with appendices of insurance, post award administration, technical competence evaluation criteria comprising of contractor’s resources and all relevant documents and present the draft tender documents for onward transmission to relevant divisions for review and comments prior to making final and public issuing.
• Incorporated comments received from respective divisions, as advised by Management.
• Prepared advertisement to issue public tenders and special invitation to tenders to classified tenderers.
• Prepared covering memos and distributed the hardcopy and soft copy of the final tender documents to the relevant divisions.
• Prepared the draft technical evaluation report for review and make it final for the signature of the all parties involved in the technical evaluation.
• Submitted the technical evaluation for the approval of relevant committees for the release of the commercial bids.
• Collected commercial bids, prepared commercial evaluation check list and excel comparative analysis between all the commercially acceptable bidders with respect to the corporation estimate.
• Coordinated with finance, legal and sponsoring / end user departments in convening the commercial evaluation meeting.
• Prepared the draft commercial evaluation report for the review and make it final for the signature of the all parties involved in the commercial evaluation.
• Reviewed variation requisitions. Approached contractors for downward/upward variations, conducted technical and commercial evaluations for variations and awarded as per management decision and Company policies and procedures.
• Processed claims, LD issues, default notices, novation agreements. Used SAP to update each tender at respective stage.
• Attended weekly, monthly coordination meetings with end users for the follow up of ongoing tenders. Prepared biweekly progress reports for management information
• Ensure that the procurement strategy is implemented effectively and efficiently
• Optimize and control procurement policies, processes, procedures and guidelines to ensure decisions are made in a fair and transparent manner via price benchmarks and cost benefit financial analysis
• Negotiate the best price and under the most favorable terms for all contracted parties.
• Define contract payment terms and conditions, settle contract fees address contract issues and modify contracts as required.
• Define quality standards and KPIs to be included in the contracts with outsourced vendors and service providers.
• Monitor the provision and performance of all purchasing process related activities including, but not limited to, reviewing an approving requisition orders, approving purchase orders; determine if inventory quantities are sufficient and tracking the status of requisitions.
• Ensure all outsourced services are delivered in accordance with the set standards and KPIs in coordination with General Services.
• Analyze reports/research of purchasing activities, costs and expenditures and approve/provide recommendations to improve internal purchasing activities.
• Monitor and maintain relationships with suppliers/vendors for scheduling and expediting deliveries and to resolve shortages, missed or late deliveries and other related problems.
• Perform other related tasks as delegated by senior management
• Handling the project’s cost sheet which showing all the purchases order value, labor work expenses & wages, engineering expenses and any other expenses for the project.
• Responsible for the ordinary and the computerize fills for the purchases orders.
• Concern for flowing finance transactions even by bank letter of credit (L/C) or by postdated cheques (PDC) with the suppliers.
• Flow up the materials with the suppliers and arrange it to the site or store and technical
• Good knowledge about the letter of credit (L/C) for the big purchases orders
• Letter of credit transactions.
• Follow up with the secretary and make sure the LPO has been issues on time.
• Preparing estimated Vs, actual cost report for individual projects (Cost Control).
• Prepare cost control sheet.
• Prepare budget uplift format and process for approval
• Prepare the financial report on the monthly cost of the project.
• Coordinate with site and vendors to ensure smooth delivery.
• Float inquiries getting the quotations and prepare the price comparison sheet for the Procurement Manager. Approval.
• Monitor the expiry dates of all the contracts and arrange to renew the same with the necessary amendments required, if any.
• Ensure that logistics for each truck and shipment are in place and in order before delivery.
• Receive all shipments into UAE before shipping them out to all branches for DSI and handling all issues related to customs and clearance with our clearance agencies.
• Oversee the loading process for all shipments out of UAE (KSA, Kuwait, etc)
BA in Economics, Faculty of Economics and administrative Science, AN-NAJAH National University, Nablus, West Bank, Palestine, E-mail: info@najah.edu